HSE Monthly Inspection Template - Marine

• Area Inspected

• Conducted on

  Date

• Prepared by

• Location
  Address

VISITORS INDUCTION

• Is Marine-specific induction conducted for visitors and records maintained?

  Yes

  No

  N/A

• Does the specific induction document include embarking and disembarking procedures, PPE Requirements and area /vessel-specific risks?

  Yes

  No

  N/A

TRAINING AND PLANNED TASK OBSERVATIONS

• Is there a critical task and training matrix for the Marine team?

  Yes

  No

  N/A

• Are all team members trained on critical task SOPs and training records up-to date?

  Yes

  No

  N/A

• Are PTOs conducted per SOP for each employee, and records maintained?

  Yes

  No

  N/A

• Are risk assessments for critical and non-critical tasks conducted as required and records maintained?

  Yes

  No

  N/A

MARINE CERTIFICATION & COMPLIANCE

• Registration certificate in place?

  Yes

  No

  N/A

NAVIGATION EQUIPMENT AND COMMUNICATION

• Navigation Lights fitted and functional? (Masthead - white, port - red, starboard - green, stern - white, towing - yellow)

  Yes

  No

  N/A

• Automatic identification systems (AIS) fitted and functional?

  Yes

  No

  N/A

• Are navigation instruments calibrated and records maintained

  Yes

  No

  N/A

• Is the vessel equiped with communication equipment [E.g., radio]

  Yes

  No

  N/A

• GPS fitted and functional?

  Yes

  No

  N/A

HULL, DECKS & SUPER STRUCTURE

• Housekeeping on ship’s deck?

  Yes

  No

  N/A

• Suitable and sufficient lighting on deck?

  Yes

  No

  N/A

• Is there any significant corrosion?

  Yes

  No

  N/A

• Are trip hazards marked?

  Yes

  No

  N/A

• Are ladders and stairways satisfactory?

  Yes

  No

  N/A

• Is labelling and signage adequate?

  Yes

  No

  N/A

• Are the fenders satisfactory?

  Yes

  No

  N/A

• Are mooring bitts satisfactory [e.g. overall condition, securely fastened, corrosion]?

  Yes

  No

  N/A

• Are mooring lines in good condition?

  Yes

  No

  N/A

• Are below deck compartments in satisfactory condition?

  Yes

  No

  N/A

• Are walkways demarcated?

  Yes

  No

  N/A

• Are handrails fitted and satisfactory?

  Yes

  No

  N/A

• Is there adequate lighting in the below deck compartments?

  Yes

  No

  N/A

MACHINE SAFETY

• Are guards fitted on machines?

  Yes

  No

  N/A

• Are emergency stops labelled and tested?

  Yes

  No

  N/A

• Are (machine) controls adequately labelled?

  Yes

  No

  N/A

• Are maintenance program's maintained for plant and machinery?

  Yes

  No

  N/A

• Are log books maintained for plant and machinery?

  Yes

  No

  N/A

• Are hydraulic hoses in satisfactory condition?

  Yes

  No

  N/A

• Are cranes in good condition?

  Yes

  No

  N/A

• Is the crane load-tested, records available and the SWL indicated on the crane?

  Yes

  No

  N/A

• Is the winch in good condition and inspections records up to date?

  Yes

  No

  N/A

SAFETY

• Are portable electrical appliances being tested and tagged?

  Yes

  No

  N/A

• Are wall plugs, switches and other switchgear checked and labelled?

  Yes

  No

  N/A

• Are lifting equipment's and accessories checked and tagged according to the current color code and logged into a register?

  Yes

  No

  N/A

• Are working at height equipment's (safety harnesses, lanyards, anchor points, portable ladders, …) checked and tagged according to the current color code and logged into a register?

  Yes

  No

  N/A

• Is the lifting / rigging gear stored correctly?

  Yes

  No

  N/A

• Are lifting, working at height, confined space equipment, portable electrical equipment stored appropriately while not in use?

  Yes

  No

  N/A

• The storage and handling of hazardous substances satisfactory?

  Yes

  No

  N/A

• Are MSDS available and current?

  Yes

  No

  N/A

• Is the correct PPE being worn by crew members?

  Yes

  No

  N/A

• Is the maximum storage capacity of the flammable liquid store prominently displayed at the store entrance?

  Yes

  No

  N/A

• Are gas cylinders, the pipes, cutting torches, regulators, flash back arrestors and pressure indicators in good condition and safe to use?

  Yes

  No

  N/A

• Are gas cylinders storage labels in place (Name of the gas and manufacturers plate)?

  Yes

  No

  N/A

• Are individual work stations kept clean, organized and orderly?

  Yes

  No

  N/A

• Is there a dedicated and barricaded place to temporarily store unused materials/scraps until they are removed from vessel?

  Yes

  No

  N/A

• Are staking of material stable and not creating obstruction and risk of falling objects?

  Yes

  No

  N/A

• Is the load capacity for shelves displayed and are staking and storage in line with the maximum load limits?

  Yes

  No

  N/A

• Is there a demarcated smoking area(s) with signage and ash trays available?

  Yes

  No

  N/A

• Are ablution facilities (including sewage treatment plant) maintained in good condition?

  Yes

  No

  N/A

Anchor and Mooring Equipment

• Are anchor windlasses or winches properly maintained and inspected?

  Yes

  No

  N/A

• Does the vessel have sufficient mooring lines of adequate strength, length and condition to secure the vessel to jetty, buoys or other mooring points safely?

  Yes

  No

  N/A

• Is the mooring winch working satisfactorily?

  Yes

  No

  N/A

• Are bollards, cleats, fairleads and other mooring fittings properly maintained for securing mooring lines?

  Yes

  No

  N/A

• Have the crew members received training on mooring procedures and risks?

  Yes

  No

  N/A

• Have the crew members been trained in anchor handling procedures?

  Yes

  No

  N/A

• Is there a contingency plan for dealing with anchor fouling situations to prevent incidents or damage to the vessel or nearby vessels?

  Yes

  No

  N/A

LIFESAVING AND FIRE FIGHTING EQUIPMENT

• Are lifeboats fitted?

  Yes

  No

  N/A

• Are Davits in good order?

  Yes

  No

  N/A

• Is a MOB boat fitted?

  Yes

  No

  N/A

• Is the Davit system in good order?

  Yes

  No

  N/A

• When was the Davit system last load tested? (5 yearly)

  Yes

  No

  N/A

• Are there maintenance routines for lifeboats & Davits?

  Yes

  No

  N/A

• Are the launching arrangements satisfactory?

  Yes

  No

  N/A

• Are launching instructions posted?

  Yes

  No

  N/A

• Are drills being held on a regular basis?

  Yes

  No

  N/A

• Are drills recorded in the safety file?

  Yes

  No

  N/A

• Life buoys fitted?

  Yes

  No

  N/A

• Are the medical stores in good order?

  Yes

  No

  N/A

• Are eye wash facilities available?

  Yes

  No

  N/A

• Is there a stretcher?

  Yes

  No

  N/A

• Is the emergency evacuation diagram available and displayed?

  Yes

  No

  N/A

• Are escape routes and assembly point identified? (Luminescent arrows and signs)

  Yes

  No

  N/A

• Is the firefighting equipment mounted and easy to access?

  Yes

  No

  N/A

• Is there sufficient firefighting equipment and, in good working condition?

  Yes

  No

  N/A

• Is firefighting equipment numbered, inspected and within service date?

  Yes

  No

  N/A

• Is a fire detection system fitted?

  Yes

  No

  N/A

ENVIRONMENT

• Is there no waste placed outside the bins?

  Yes

  No

  N/A

• Is there adequate labelled bins per type of waste according to Kenmare Standards?

  Yes

  No

  N/A

• Is the waste segregation done according to Kenmare standards?

  Yes

  No

  N/A

• Is the sewage system operating correctly and not posing an environmental risk?

  Yes

  No

  N/A

POLLUTION CONTROL

• Is storage of oils satisfactory? (Bunded)

  Yes

  No

  N/A

• Are there any hydraulic leaks?

  Yes

  No

  N/A

• Are maintenance program's maintained for plant and machinery?

  Yes

  No

  N/A

• Is there a bunkering procedure in accordance with the Kenmare bunkering requirements?

  Yes

  No

  N/A

• Are there spill kits strategically positioned in potential spill areas?

  Yes

  No

  N/A

• Are crew trained in the use of spill kits? - REWRITE, APPOINTMENT OF HCS Controller

  Yes

  No

  N/A

• Is there certified sewage containment or treatment on board and records available?

  Yes

  No

  N/A

SAFE ACCESS

• Safe Access between ship and shore?

  Yes

  No

  N/A

• Will the arrangements allow the optimum 3 point contact during embarkment/disembarkement?

  Yes

  No

  N/A

• Are there suitable steps and railing systems leading up onto the transfer platform?

  Yes

  No

  N/A

• Do weather conditions limit crew transfer?

  Yes

  No

  N/A

• Are there any incidents or near misses recorded involving personnel transfer?

  Yes

  No

  N/A

• Is there a LIFEBUOY with light and line readily available?

  Yes

  No

  N/A

• Does the vessel have a stock of self inflating life vests?

  Yes

  No

  N/A

HYGIENE AND MALARIA

• Are tea rooms (canteen), change rooms and ablution facilities cleaned and sanitized ?

  Yes

  No

  N/A

• Are ablution facilities equipped with hand wash, soap toilet papers and water?

  Yes

  No

  N/A

• Is there a pest control system implemented and effective?

  Yes

  No

  N/A

• Is the pest control certificate in place and up-to-date?

  Yes

  No

  N/A

• Are mosquito repellent products available on the workplace for employees to use?

  Yes

  No

  N/A

RISK MANAGEMENT AND INCIDENT MANAGEMENT

• All routine and non critical tasks are covered by General Task Assessment?

  Yes

  No

  N/A

• Each critical task is covered by an approved Task Based Risk Assessment?

  Yes

  No

  N/A

• Are incidents resulting on Injuries, Significant Potential Incidents and Property Damages reported and investigated?

  Yes

  No

  N/A

• EHS Policy awareness done to all employees, attendance kept in file?

  Yes

  No

  N/A

• Appointments of people with EHS functions done and copies kept in file?

  Yes

  No

  N/A

• Toolbox talks & Training records for employees kept in files? Including new employees

  Yes

  No

  N/A

• EHS Rep inspections done on a monthly basis and actions addressed?

  Yes

  No

  N/A

• Copies of updated Risk Assessments, GTA and Take 5 kept in file?

  Yes

  No

  N/A

• Are EHS meetings and risk register reviews performed?

  Yes

  No

  N/A

• Incident Records and Recalls awareness in file?

  Yes

  No

  N/A

• Check the GPTW books and identify gaps

  Yes

  No

  N/A

• Check specific permits books (hot work, isolation, confined space) and identify gaps

  Yes

  No

  N/A