HSF10 Convergint Office Workplace Inspection Checklist

• Document Number

• Site conducted

  Select

• Conducted on

  Date

• Office Manager

• Prepared by

• Have all personnel at the workplace undertaken the staff induction session

  Yes

  No

  N/A

Policies and H&S Legal Requirements

• Is the Health & Safety Law poster prominently on display in the office area

• Are copies of the company Health & Safety Policy on display or easily accessible to all personnel

  Yes

  No

  N/A

• Are all policies displayed in date

  Yes

  No

  N/A

• Are all certifications displayed in date

  Yes

  No

  N/A

First Aid

• Is The first aid kit accessible to all personnel and clearly labelled

  Yes

  No

  N/A

• Is the first aid kit complete with no items past their “use by” date

  Yes

  No

  N/A

• Are all first aid treatments recorded in a logbook

  Yes

  No

  N/A

• Do all personnel know the location of the first aid kit

  Yes

  No

  N/A

• Do all personnel know the person responsible for first aid in the office

  Yes

  No

  N/A

• Do all personnel know the procedure to be followed in the event of serious accident

  Yes

  No

  N/A

• Is a telephone accessible and available close to the first aid area at all times

  Yes

  No

  N/A

FIRE SAFETY

• Are there fire detection systems in place in the workplace

  Yes

  No

  N/A

• Are clear fire instructions including evacuation procedures and safe areas displayed throughout the workplace

  Yes

  No

  N/A

• Are the fire exits in the workplace clearly marked

  Yes

  No

  N/A

• Is the number and type of fire extinguishers at the workplace sufficient

  Yes

  No

  N/A

• Are the fire extinguishers properly fixed and accessibility maintained

  Yes

  No

  N/A

• Are the fire extinguishers clearly and correctly signed

  Yes

  No

  N/A

• Have all fire extinguishers been recently serviced and maintained

  Yes

  No

  N/A

• Is there a fire risk assessment in place

  Yes

  No

  N/A

• Break Glasses

  Yes

  No

  N/A

• All break glasses unbroken

  Yes

  No

  N/A

WELFARE FACILITIES

• Are there an adequate number of washing & sanitary facilities

  Yes

  No

  N/A

• Is there drinking water readily available in the workplace

  Yes

  No

  N/A

• Are there clean and separate facilities for personnel to prepare and eat meals

  Yes

  No

  N/A

• Are staff welfare facilities regularly kept clean

  Yes

  No

  N/A

HOUSE KEEPING

• Are the workplace bins/skip emptied regularly

  Yes

  No

  N/A

• Is there an adequate number of rubbish containers provided for the workplace

  Yes

  No

  N/A

• Are the walkways free from obstacles

  Yes

  No

  N/A

• Are the storage areas of the workplace neat and orderly

  Yes

  No

  N/A

• Are the fire exits clear of obstructions and correctly functioning

  Yes

  No

  N/A

WORK ENVIRONMENT

• Is there adequate ventilation in the workplace

  Yes

  No

  N/A

• Is there sufficient lighting provided in the workplace

  Yes

  No

  N/A

• Are the floors/surfaces free from trip/slip hazards and level

  Yes

  No

  N/A

• Is the workplace temperature at a suitable level

  Yes

  No

  N/A

WORKSPACE

• Is there adequate workspace for the number of personnel in the workplace

  Yes

  No

  N/A

• Are the workstations suitable for their intended use

  Yes

  No

  N/A

• Are there comfortable and adjustable seating provided

  Yes

  No

  N/A

• Is furniture and equipment checked and maintained regularly

  Yes

  No

  N/A

Air Conditioning Unit

• Air Conditioning Unit service records in date

  Yes

  No

  N/A

VDUs (computer users)

• Are computers positioned to reduce glare from windows or lights

  Yes

  No

  N/A

• Can users easily read the computer screen

  Yes

  No

  N/A

• Can the workstation be adjusted to suit the user

  Yes

  No

  N/A

• Are users able to take breaks from computer screens

  Yes

  No

  N/A

ELECTRICAL

• Do all electrical fittings comply with appropriate standards

  Yes

  No

  N/A

• Has all electrical equipment used in the workplace been PAT tested

  Yes

  No

  N/A

• Are all electrical circuits protected by a Residual Current Device (RCD)

  Yes

  No

  N/A

• Are electrical leads and cables free from walkways/exits

  Yes

  No

  N/A

CHEMICALS

• Are chemicals Present on site

  Yes

  No

  N/A

• Are all chemical storage containers clearly and correctly labeled

  Yes

  No

  N/A

• Are Safety Data Sheets provided for all substances

  Yes

  No

  N/A

• Is training provided to staff in the safe use of chemicals

  Yes

  No

  N/A

• Are flammable substances stored securely and safely

  Yes

  No

  N/A

MANUAL HANDLING

• Is the weight of the loads being handled clearly marked

  Yes

  No

  N/A

• Do staff receive information, instruction and training in safe lifting techniques

  Yes

  No

  N/A

• Are mechanical lifting aids used wherever possible

  Yes

  No

  N/A

• Are heavy items stored at appropriate heights

  Yes

  No

  N/A

PPE

• Is proper and appropriate PPE provided to all personnel

  Yes

  No

  N/A

• Do personnel use PPE in the correct manner

  Yes

  No

  N/A

• Do staff receive information, instruction and training on the correct use of PPE

  Yes

  No

  N/A

• Is PPE checked and maintained regularly

  Yes

  No

  N/A

• Are adequate stocks off PPE kept in the workplace

  Yes

  No

  N/A

TRAFFIC MANAGEMENT

• Is there sufficient parking provided for all personnel

  Yes

  No

  N/A

• Is there a safe access and egress route for passengers and vehicles

  Yes

  No

  N/A

• Are there adequate loading/unloading areas

  Yes

  No

  N/A

ACCIDENT REPORTING

• Are there written instructions available on how to report accidents and incidents in the workplace

  Yes

  No

  N/A

• Do staff understand accident and incident reporting procedures

  Yes

  No

  N/A

• Are all accidents and incidents recorded and investigated where deemed necessary

  Yes

  No

  N/A

• Do staff have access to the accident and incident report book/file

  Yes

  No

  N/A

• Is there a responsible person appointed for reporting major incidents and carrying out accident investigation

  Yes

  No

  N/A

INFORMATION AND TRAINING

• Is adequate Health & Safety training provided to all personnel

  Yes

  No

  N/A

• Do personnel receive training in identifying and reporting risks in the workplace

  Yes

  No

  N/A

• Is information, instruction and training provided to personnel from external sources

  Yes

  No

  N/A

• Are personnel training records available kept up to date

  Yes

  No

  N/A

Environmental

• Are recycling facilities in place

  Yes

  No

  N/A

• Are copies of the company Environmental Policy on display or easily accessible to all personnel

  Yes

  No

  N/A

Asbestos Check

• Has the roof tiles been checked for movements as required by the Asbestos Report undertaken in 2016 (this is an annual requirement)

  Yes

  No

  N/A

Water checks

• Have the water temperatures been checked

  Yes

  No

  N/A

• Cold Water 20 c or under?

  Safe

  At Risk

  N/A

• Hot Water 60 c or above

  Safe

  At Risk

  N/A

• This Workplace Inspection Checklist does not imply that all the conditions in this workplace are safe and healthy or that the arrangements for welfare at work are satisfactory

• WORKPLACE INSPECTION REPORT COMPLETED BY:

Workplace Inspection Report Created By

• Date:

  Date

• Name:

• Position:

• Signature

  Sign