Huawei Italy Workplace Inspection - SPP Team Yearly Audit 2023

• Audit Title

• Huawei Office

  Select

• Floor

• Conducted on

  Date

• Staff presence and activity are the standard one?

  Yes

  No

  N/A

• Insert average number of staff present during the inspection

• Insert average number of external people (supplier/customers) present during inspection

• Prepared by

0.0 - Previous inspection

• 0.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 0.2 - Are there no outstanding actions?

  Yes

  No

  N/A

SECTION 1 - THE WORKPLACE

1.0 Working Area

• 1.1 - Are access and egress routes safe and unobstructed?

  Yes

  No

  N/A

• 1.2 - Are gangways, walkways and stairs clear?

  Yes

  No

  N/A

• 1.3 - Are floors clean, dry (or drained) and not slippery?

  Yes

  No

  N/A

• 1.4 - Is the workplace free of any tripping hazards or traps?

  Yes

  No

  N/A

• 1.6 - Are canteen/break room hygiene standards satisfactory?

  Yes

  No

  N/A

• 1.7 - Are owen/fridges clean?

  Yes

  No

  N/A

• 1.8 - Are toilets/washing facilities sufficient, clean and adequate?

  Yes

  No

  N/A

• 1.9 - Are soap, towels and hot water available?

  Yes

  No

  N/A

• 1.10 - Is the supply of drinking water and its quality including water coolers free of any complaint?

  Good

  Fair

  Poor

  N/A

• is drinking water quality tested regularly?

  Yes

  No

  N/A

• last report date?

  Date

• is legionella tested regularly?

  Yes

  No

  N/A

• report date?

  Date

• is Legionella DVR available and updated in last 2 years?

  Yes

  No

  N/A

• 1.11 - Are safety signs/notices clear?

  Yes

  No

  N/A

• 1.12 - Are safety charts clear & updated?

  Yes

  No

  N/A

• 1.13 - Is air quality satisfactory and free of complaints?

  Good

  Fair

  Poor

  N/A

• is indoor air quality report avaialble?

  Yes

  No

  N/A

• last date indoor air quality test report

  Date

• 1.14 - Is the office workplace illumination appropriate for the task?

  Good

  Fair

  Poor

  N/A

• is lighting measure report (illuminotecnica) available?

  Yes

  No

  N/A

• 1.15 - Have action been taken to minimize the nose level?

  Yes

  No

  N/A

• is noise report available?

  Yes

  No

  N/A

• report date?

  Date

• 1.16 - Is housekeeping - cleaning, storage and waste disposal satisfactory?

  Yes

  No

  N/A

• 1.17 - Is ventilation working satisfactorily and free from complaint?

  Good

  Fair

  Poor

  N/A

• 1.18 - is microclimate have been tested?

  Yes

  No

  N/A

• when?

  Date

2.0 - Fire Prevention

• 2.1 - Are fire escape routes clear from flammable/combustible materials?

  Yes

  No

  N/A

• 2.2 - Are fire escape routes clearly signed and fire doors free from any obstructions.

  Yes

  No

  N/A

• 2.3 - Are emergency instructions for evacuating the building(s) clearly displayed?

  Yes

  No

  N/A

• 2.4 - Is there enough room between workstations etc. to allow rapid egress?

  Yes

  No

  N/A

2.5 FIRE EXTINGUISHER CHECKLIST

• if any NC please fill the note with Fire Ext. Code
  Sorveglianza VISIVA: Norma tecnica di riferimento UNI 9994-1
  D.P.R. 547 dell 27/04/1955, art. 34 punto c, "Manutenzione di tutte le apparecchiature antincendio"

• 2.5.1 Are fire extinguishers visually intact ?

  Yes

  No

  N/A

• 2.5.2 Are fire extinguishers available where expected and signaled with specific signs?

  Yes

  No

  N/A

• 2.5.3 Are fire extinguishers clearly visible, ready to be used and clear from obstructions for use?

  Yes

  No

  N/A

• 2.5.4 Are fire extinguishers still secured (security ring in place to avoid accidental incidents)

  Yes

  No

  N/A

• 2.5.5 Are identification signs and instructions well visible ( 2.1 m above floor level) ?

  Yes

  No

  N/A

• 2.5.6 Is the pressure indicator within the green area to indicate full charge?

  Yes

  No

  N/A

• 2.5.7 Are extinguishers fully operative with no visible anomalies (extinguisher mouth not obstructed, no leakages, no corrosion, no breaks on the body, etc.)?

  Yes

  No

  N/A

• 2.5.8 No damage to transportation supports (handle) ?

  Yes

  No

  N/A

• 2.5.9 Is maintenance label available and correctly filled in ?

  Yes

  No

  N/A

• 2.5.10 Are no portable fire extinguishers (if available) been left on the ground ?

  Yes

  No

  N/A

• 2.5.0 Monitored Fire Extinhuisher codes

• 2.8 - Are any halon drench systems for IT rooms properly maintained and warning signs and instructions present?

  Yes

  No

  N/A

• 2.9 - If flammable liquids or gases are stored, are these stored correctly and safely?

  Yes

  No

  N/A

• 2.10 - is emergency plan updated and avaialble?

  Yes

  No

  N/A

• 2.11 - is emergency drill organized at least yearly?

  Yes

  No

  N/A

• c2.12 - is the fire load monitored in high risk locations (labs, tp, It room, archives, warehouse, depot)

  Yes

  No

  N/A

• c2.13 - is the Fire Prevention Certificate available, not expired and complaint to the activities performed (if required)

  Yes

  No

  N/A

3.0 - FIRST AID [specific checklist in place]

• 3.1 - Is a sufficient number of first aid boxes present and are they properly maintained?

  Yes

  No

  N/A

• 3.2b - Are First Aiders enough and emergency contact numbers displayed (up to date?)

  Yes

  No

  N/A

• 3.3 - are identification sign well visible?

  Yes

  No

  N/A

• c3.4 - if an AED is present is regularly tested and ready to use?

  Yes

  No

  N/A

4.0 - INFRASTRUCTURE AND ELECTRICAL EQUIPMENT

• 4.1 - Are all plant rooms and fixed electrical equipment properly secured and carrying appropriate warning labels?

  Yes

  No

  N/A

• 4.3 - Are elevators inspected, tested and maintained in accordance with local regulations?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• c4.4 - Safety switches installed?

  Yes

  No

  N/A

• c4.5 - Safety switches testeds and tests recorded?

  Yes

  No

  N/A

• c4.6 - No double adapters in use?

  Yes

  No

  N/A

• c4.7 - Portable equipment tested and tagged?

  Yes

  No

  N/A

• c4.8 - No broken plugs, sockets or switches?

  Yes

  No

  N/A

• c4.9 - No power leads across walkways?

  Yes

  No

  N/A

• c4.10 - No frayed or damaged leads?

  Yes

  No

  N/A

• c4.11 - No strained leads?

  Yes

  No

  N/A

• c4.12 - Portable power tools in good condition?

  Yes

  No

  N/A

• 4.13 Is Grounding system tested regularly? (Verifica MAT)

  Yes

  No

  N/A

• last test date

  Date

• 4.14 Are emergency light working (green led)?

  Yes

  No

  N/A

• 4.15 Is emergency light test report avaialble?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• c4.16 Is it possible to shutdown power in case of emergency with dedicated Emergency Release Button (inclusing UPS)?

  Yes

  No

  N/A

• c4.17 Is Lighting Grounding system tested regularly (if present)

  Yes

  No

  N/A

• last test date

  Date

6.0 - SUBSTANCES

• 6.1 Are control of substances hazardous to health (COSHH) assessments completed and available? (DVR Chimico)

  Yes

  No

  N/A

• 6.2 - Are product safety data sheets available to all staff?

  Yes

  No

  N/A

• 6.3 - Is safe storage for hazardous materials provided?

  Yes

  No

  N/A

• 6.4 - Are arrangement in place to deal with spillage?

  Yes

  No

  N/A

• 6.5 - Is safe transport of dangerous goods provided? Rispetto normativa ADR

  Yes

  No

  N/A

• 6.7 - Are no smoking rules applied, includig e-cigs?

  Yes

  No

  N/A

• 6.8 - Are hygiene and CPE precautions adequate?

  Good

  Fair

  Poor

  N/A

• 6.9 - is radon measured in underground area with presence of staff with more than 10h/month presence?

  Yes

  No

  N/A

7.0 - PPE

• 7.1 Is correct PPE being used in the location for tasks undertaken?

  Good

  Fair

  Poor

  N/A

• 7.2 Is PPE issued to individuals where it is required?

  Good

  Fair

  Poor

  N/A

• 7.3 Is there suitable storage facilities for PPE?

  Good

  Fair

  Poor

  N/A

• 7.4 Is there a maintenance schedule for PPE?

  Good

  Fair

  Poor

  N/A

• 7.5 PPE and access equipment e.g. used for “Working at Height” - Are the staturoy inspections carried out and been formally recorded?

  Good

  Fair

  Poor

  N/A

8.0 - Environmental specifics

• 8.1 Is the legal register updated regularly and responsibilities assigned?

  Yes

  No

  N/A

• 8.4 Have employees been offered and Environmental Awareness training?

  Good

  Fair

  Poor

  N/A

• 8.5 Do employee know how they can contribute to environmental protection?

  Good

  Fair

  Poor

  N/A

• 8.6 Are environmental good practice hints are given to the employees?

  Good

  Fair

  Poor

  N/A

• 8.7 Do employees know what Huawei is doing on in the area of Environmental protection?

  Good

  Fair

  Poor

  N/A

• 8.8 Does the implemented waste collection meet the local legal requirements for waste collection?

  Yes

  No

  N/A

• 8.9 Are waste bins easily identifiable for the waste they collect and do employees consider this?

  Yes

  No

  N/A

• 8.10 Does the office have an licensed waste logistic partner and holds this company an actual official license?

  Yes

  No

  N/A

• 8.11 who is the waste disposal company ?

• 8.11b does this company hold an actual license?

  Yes

  No

  N/A

• 8.12 Do office manager has an overview how much waste the office produces (at least yearly)?<br>

  Yes

  No

  N/A

• 8.13 Is there a separate paper collection in place?

  Yes

  No

  N/A

• 8.14 Is there a separate collection for batteries in place?

  Yes

  No

  N/A

• 8.15 For Electrical and Electronically Equipment is there an separate collection scheme for the office in place?

  Yes

  No

  N/A

• 8.16 is there a separate collection for other type of waste?

  Yes

  No

  N/A

• 8.17 Are windows closed when air conditioning/heating is on?

  Yes

  No

  N/A

• 8.18 Is the waste collection place (deposito temporaneo) secured and in a proper condition?

  Yes

  No

  N/A

• 8.20 Is confidential waste (paper) handled according companies security procedure?

  Yes

  No

  N/A

10.0 Ladders & Manual Hangling Equipments

• 10.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• 10.2 - Are ladders in good condition?

  Yes

  No

  N/A

• 10.4 - Are ladders used according to instructions?

  Yes

  No

  N/A

• 10.5 - Are manual handling equip,ents (forklift, manual transpallet) in good conditions?

  Yes

  No

  N/A

• 10.6 - Are manual handling equipments (forklift, manual transpallet) iused according to instructions?

  Yes

  No

  N/A

11.0 - Office Hazards

• 11.1 - Condition of filing cabinets?

  Good

  Fair

  Poor

  N/A

• 11.2 - Condition of chairs? (Five star bases.)

  Good

  Fair

  Poor

  N/A

• 11.3 - Desks in good condition? (No damage.)

  Good

  Fair

  Poor

  N/A

• 11.4 - Screen Based Equipment positioned to reduce glare from windows etc?

  Good

  Fair

  Poor

  N/A

• 11.4b - Screen Based Equipment are suitable for the work?

  Good

  Fair

  Poor

  N/A

• 11.5 - Photocopiers positioned to avoid fumes?

  Good

  Fair

  Poor

  N/A

• 11.7 - Air conditioning systems regularly working & mantained?

  Good

  Fair

  Poor

  N/A

• 11.8 - Stable non-slip floor coverings in good condition?

  Good

  Fair

  Poor

  N/A

• 11.9 - Archive Room respect the max load and fire capacity and are tidy

  Yes

  No

  N/A

• 11.10 - Deposit/Office warehouse are not messy and overloaded

  Good

  Fair

  Poor

  N/A

12.0 - Vehicle Condition

• 12.1 - Schedule maintenance performed?

  Yes

  No

  N/A

• 12.2 - Condition of tyres?

  Safe

  At Risk

  N/A

• 12.3 - Brake performance?

  Safe

  At Risk

  N/A

• 12.4 - Lights? (Check operation of brake, indicator and reversing lights)

  Safe

  At Risk

  N/A

• 12.5 - Condition of drivers seat?

  Safe

  At Risk

  N/A

• 12.6 - Condition of other seats?

  Safe

  At Risk

  N/A

• 12.7 - First aid kit supplied and adequate?

  Yes

  No

  N/A

• 12.8 - Other emergency tools supplied and adeguate

  Yes

  No

  N/A

SECTION 2 - DOCUMENTATION

5.0 - EHS RISK ASSESSEMENT (DVR)

• 5.1 Is there a Health and Safety Plan and is it up to date?

  Yes

  No

  N/A

• insert review date

  Date

• 5.2 Are the local organization and arrangements comprehensive and up to date?

  Yes

  No

  N/A

• 5.4 Is the Huawei H&S Policy and legally required information displayed?

  Yes

  No

  N/A

• 5.5 Are there satisfactory controls (including security and access controls) for visitors and sub-contractors working in the office?

  Good

  Fair

  Poor

  N/A

• 5.6 Are all legally required inspection and maintenance records available and properly stored? (Note: some may be the responsibility of the building owner).

  Good

  Fair

  Poor

  N/A

• 5.7 Is Fire Prevention Certifcate available and not expired?

  Yes

  No

  N/A

9.0 - Building / Plant owner (Landlord) Administration / Facility Management

• Elevators - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Lifting equipment, hoists and accessories - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Boilers, heating systems and pressure vessels - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Catering and vending equipment - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Electrical infrastructure / plant - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Fire fighting equipment and alarm systems - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Emergency lighting - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Gas cylinders and flammable materials storage - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Powered machinery and tools - Are the statutory inspections carried out and been formally recorded, if not under Huawei's responsibility, does the landlord provide this information?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Motor vehicles - Are the statutory inspections carried out and been formally recorded?

  Select Huawei report available Landlord and monitored by Huawei Joint responsability H/LL (both report available) Landlord but not monitored by Huawei Not available N/A

  • Huawei report available
  • Landlord and monitored by Huawei
  • Joint responsability H/LL (both report available)
  • Landlord but not monitored by Huawei
  • Not available
  • N/A

• Parking area Is the parking area clean and free of tripping hazards (oil)?

  Good

  Fair

  Poor

  N/A

13-Other

• 13.1 Is Isafe documentation mantained and updated

  Good

  Fair

  Poor

  N/A

• 13.2 are routine office checks available?

  Yes

  No

  N/A

• 13.4 is Company Yearly Audit reported?

  Yes

  No

  N/A

SECTION 3 - COVID

• Is COVID Plan (Protocollo COvid) available and updated?

  Yes

  No

  N/A

• Are face mask used in all the area, including when seated?

  Good

  Fair

  Poor

  N/A

• Are social distancing rules respected from staff while working?

  Good

  Fair

  Poor

  N/A

• Have all room/area maximum capacity clearly stated?

  Good

  Fair

  Poor

  N/A

• Is office cleaned and sanitify properly?

  Good

  Fair

  Poor

  N/A

• Is Green Pass checked when required?

  Yes

  No

  N/A

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign