IAHSS Stock Accuracy Audit 1.0

• Date

  Date

• Branch Name

• Branch Number

• Location
  Address

• Auditor Name

• Manager Name

• Distribution List

VEHICLE LOAD CHECKS

• Are all incoming vehicles load checked?

  Yes

  No

  N/A

• Are the completed load checks accurate to e-code level?

  Yes

  No

  N/A

• Is the driver present to confirm the load check has been completed?

  Yes

  No

  N/A

STOCK CONTROLLER ROLE

• Is the primary purpose of checking stock in and out of the building maintained?

  Yes

  No

  N/A

BOOKING IN STOCK

• Are collection notes initialled and stamped to confirm load checks?

  100%

  90% - 99%

  below 90%

• Are driver's notes accurately processed?<br>

  Yes

  No

  N/A

• Is transport paperwork adequately filed?

  Yes

  No

  N/A

• Are transport jobs confirmed in real time? <br><br>

  Yes

  No

  N/A

STOCK ADJUSTMENTS

• Are high value adjustments investigated appropriately? <br>

  Yes

  No

  N/A

• Is the stock adjustment process adequately controlled?<br><br>

  Yes

  No

  N/A

• Are stock adjustments (including daily count deviations) reported to the appropriate line manager?

  Yes

  No

  N/A

• Is the ledger clear of negative quantities?

  Yes

  No

  N/A

• Have all stock validations been actioned?

  Yes

  No

  N/A

WAREHOUSE ORGANISATION

• Are daily walkrounds carried out by the appropriate manager?

  Yes

  No

  N/A

• Is the depot organisation up to an appropriate standard to benefit stock control?

  Yes

  No

  N/A

DAILY STOCK COUNTS

• Has the last daily stock check been completed?

  Yes

  No

  N/A

• Was the above stock check conducted correctly ?

  Yes

  No

  N/A

• Have all daily stock checks been carried out?

  Yes

  No

  N/A

STOCK TRANSFERS

• Are all outstanding stock transfers under 48 hours?

  Yes

  No

  N/A

• Are PRISM stock transfers processed correctly?

  Yes

  No

  N/A

EXTERNAL REPAIR

• Are external repairs monitored appropriately ?

  Yes

  No

  N/A

HELD FOR INVESTIGATION (HFI)

• Are there any outstanding HFI issues over 48 hours?

  Yes

  No

  N/A

• Do all relevant staff understand the HFI process?

  Yes

  No

  N/A

ORDERING SYSTEM

• Are all outstanding orders still awaiting delivery?

  Yes

  No

  N/A

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