IC CCentres H&S Management Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Section one - Management of H&S

Part 1 - General

• 1.1 Is the general condition / maintenance of the building(s) acceptable?

  Yes

  No

  N/A

• 1.2 Is the general condition / maintenance of the grounds acceptable?

  Yes

  No

  N/A

• 1.3 Is the H&S law poster on display?

  Yes

  No

  N/A

• 1.4 Is there a clear structure of responsibilities for H&S, and do those in posts carrying safety functions understand and fulfil their responsibilities?

  Yes

  No

  N/A

• 1.5 Does the school have a H&S committee?

  Yes

  No

  N/A

• 1.6 Is a system in place for reporting H&S concerns, and are all staff and pupils aware of it?

  Yes

  No

  N/A

Part 2 - Monitoring H&S

• 2.1 Does the inspections and checks log show a regular pattern of inspections and checks for the premises?

  Yes

  No

  N/A

• 2.2 Are all regular maintenance records kept up to date and available for inspection?

  Yes

  No

  N/A

• 2.3 Is there a system for notifying the site manager of defects found with equipment or premises?

  Yes

  No

  N/A

• 2.4 Are defects logged immediately and is prompt and appropriate action taken to resolve these defects?

  Yes

  No

  N/A

• 2.5 Are termly H&S inspections of the site undertaken by a person with responsibility for H&S?

  Yes

  No

  N/A

• 2.6 Are these inspections documented?

  Yes

  No

  N/A

• 2.7 Have recommendations arising from previous inspections been actioned?

  Yes

  No

  N/A

• 2.8 Is there a school H&S action plan?

  Yes

  No

  N/A

• 2.9 Is regular monitoring of H&S undertaken by heads of department, and have heads of department received training for this role?

  Yes

  No

  N/A

• 2.10 Is H&S a standing agenda item at relevant governing body committee meetings?

  Yes

  No

  N/A

Part 3 - Policy

• 3.1 Is there a H&S policy, and has it been signed and dated by the headteacher or chair of governors?

  Yes

  No

  N/A

• 3.2 Is the H&S policy reviewed regularly by the person responsible for its implementation?

  Yes

  No

  N/A

• 3.3 Is the H&S policy made available to all staff, parents and contractors?

  Yes

  No

  N/A

• 3.4 Is the policy included in the induction process and are policy changes effectively communicated to all staff?

  Yes

  No

  N/A

Part 4 - Risk assessment

• 4.1 Has a risk assessment audit been carried out within the last year to ensure that school-specific risk assessments are in place where needed and fit for purpose?

  Yes

  No

  N/A

• 4.2 Are risk assessments for individuals being carried out where required, for example for known medical conditions where there are H&S implications, such as epilepsy?

  Yes

  No

  N/A

• 4.3 Have heads of department created specific risk assessments for relevant curriculum activities?

  Yes

  No

  N/A

• 4.4 Have staff, pupils and visitors been informed of the hazards and risks on the site?

  Yes

  No

  N/A

• 4.5 Are staff aware of the content and location of all relevant risk assessments?

  Yes

  No

  N/A

Part 5 - Accident reporting

• 5.1 Is there a procedure in place for recording and reporting accidents to staff and pupils, including those that are RIDDOR-reportable, incidents of violence towards staff, and ‘near-misses’?

  Yes

  No

  N/A

• 5.2 Are accident records monitored for trends?

  Yes

  No

  N/A

• 5.3 Are governors routinely notified of any significant accidents?

  Yes

  No

  N/A

Part 6 - Lettings

• 6.1 If parts of the premises are used by another organisation, have responsibilities for H&S been clearly defined?

  Yes

  No

  N/A

• 6.2 Is a lettings policy in place and up-to-date?

  Yes

  No

  N/A

• 6.3 Are key risks and emergency procedures clearly communicated to hirers?

  Yes

  No

  N/A

• 6.4 Are there formal arrangements in place to notify other users and occupants of the site of new H&S issues?

  Yes

  No

  N/A

Section 2 – Premises Management Internal

Part 1 -Toilets and Bathrooms

• 1.1.2 Are the toilet facilities adequate for the number of staff and pupils, well-supplied and hygienically maintained?

  Yes

  No

  N/A

• 1.2.2 Are regular checks of toilet facilities carried out during the day?

  Yes

  No

  N/A

• 1.3.2 Are tiles and seals in good condition?

  Yes

  No

  N/A

• 1.4.2 Are floors clean and dry?

  Yes

  No

  N/A

• 1.5.2 Are extractor fans clean and working?

  Yes

  No

  N/A

• 1.6.2 Is drinking water available from a clean, well maintained source?

  Yes

  No

  N/A

Part 2 - Lighting, heating and ventilation

• 2.1.2 Are lighting levels adequate inside and outside the building?

  Yes

  No

  N/A

• 2.2.2 Is emergency lighting available on escape routes, and is it serviced every 6 months by a contractor?

  Yes

  No

  N/A

• 2.3.2 Is the heating suitable and sufficient in all parts of the school?

  Yes

  No

  N/A

• 2.4.2 Is ventilation (natural or powered) adequate?

  Yes

  No

  N/A

• 2.5.2 Are extractor fans clean and working?

  Yes

  No

  N/A

• 2.6.2 Have ventilation systems, including local exhaust ventilation (e.g. fume cupboards and wood dust extraction systems), been serviced within the last year?

  Yes

  No

  N/A

• 2.7.2 Have air conditioning systems been serviced within the last year?

  Yes

  No

  N/A

Part 3 - Doors

• 3.1.2 Are doors, including door locks and viewing panels, checked for damage regularly?

  Yes

  No

  N/A

• 3.2.2 Are finger guards in place and effectively maintained on vulnerable doors (e.g. toilets and classrooms in early years and Key Stage 1 areas and in special schools)?

  Yes

  No

  N/A

• 3.3.2 Have electronic powered gates or doors been serviced by a contractor within the last year?

  Yes

  No

  N/A

• 3.4.2 Do electronic powered gates and doors receive more regular safety checks by school staff?

  Yes

  No

  N/A

Part 4 - Roofs, ceilings and walls

• 4.1.2 Are roofs inspected regularly and repaired where necessary?

  Yes

  No

  N/A

• 4.2.2 Are any fragile roof surfaces identified by signage?

  Yes

  No

  N/A

• 4.3.2 Are lightning conductors serviced annually?

  Yes

  No

  N/A

• 4.4.2 Are gutters, roof outlets, rain pipes etc. inspected every 6 months, or more frequently as required?

  Yes

  No

  N/A

• 4.5.2 Are external walls, ceilings, partitions and cladding inspected for damage regularly and repaired where necessary?

  Yes

  No

  N/A

• 4.6.2 Has a rolling programme of painting and decorating works been established?

  Yes

  No

  N/A

• 4.7.2 Are internal and external finishes, including tiling, masonry and paintwork, inspected annually?

  Yes

  No

  N/A

Part 5 - Kitchen and catering

• 5.1.2 Is the kitchen kept clean, in good condition and free from infestation?

  Yes

  No

  N/A

• 5.2.2 Have any outstanding items from the local authority environmental health officer’s report for the school kitchen been dealt with?

  Yes

  No

  N/A

• 5.3.2 Do catering providers have a food safety management system compliant with the hazard analysis and critical control point (HACPP) system?

  Yes

  No

  N/A

• 5.4.2 Is the food operator aware of all food-related allergies, and is information readily available about the allergens present in food served in school?

  Yes

  No

  N/A

• 5.5.2 Is kitchen equipment, including ventilation systems, regularly checked and cleaned?

  Yes

  No

  N/A

• 5.6.2 Has catering equipment been serviced within the last year?

  Yes

  No

  N/A

• 5.7.2 Are fridges and freezers clean and at the correct temperature?

  Yes

  No

  N/A

Part 6 - Floors and corridors

• 6.1.2 Are floor surfaces and coverings kept clean, in good condition, non-slippery and free of trip hazards?

  Yes

  No

  N/A

• 6.2.2 Are corridors, gangways and other internal pedestrian routes kept clear of obstructions?

  Yes

  No

  N/A

• 6.3.2 Are any sudden changes in floor level highlighted?

  Yes

  No

  N/A

• 6.4.2 Are there procedures in place to deal with spillages?

  Yes

  No

  N/A

Part 7 -Staircases and ramps

• Are stairs even, unworn and adequately lit?

  Yes

  No

  N/A

• 7.1.2 Do the staircases have handrails? Are handrails in good condition?

  Yes

  No

  N/A

• 7.2.2 Are ramps of a suitable gradient and non-slippery?

  Yes

  No

  N/A

• 7.3.2 Classrooms, staffrooms and changing rooms

  Yes

  No

  N/A

• 7.4.2 Has all school furniture been checked for damage?

  Yes

  No

  N/A

• 7.5.2 Do cupboard doors close properly and have steps been taken to prevent the risk of head injury from open cupboard doors?

  Yes

  No

  N/A

• 7.6.2 Are overhead projectors secure and positioned to avoid forcing pupils and staff to look directly into the beam?

  Yes

  No

  N/A

• 7.7.2 Are there steps or a platform available to access high shelving?

  Yes

  No

  N/A

• 7.8.2 Is furniture located in a safe place, without presenting a trip hazard or blocking access?

  Yes

  No

  N/A

• 7.9.2 Are rooms large enough for teaching?

  Yes

  No

  N/A

• 7.10.2 Is specialist equipment and machinery properly fitted, regularly inspected and serviced?

  Yes

  No

  N/A

• 7.11.2 Is there sufficient protective equipment and clothing for staff and pupils, and is it kept in good condition or replaced when necessary?

  Yes

  No

  N/A

• 7.12.2 Are there areas in classrooms, staffrooms and changing rooms for the safe storage of personal belongings (e.g. bags and coats)?

  Yes

  No

  N/A

• 7.13.2 Are coat racks secure and positioned so that they do not present a fire hazard?

  Yes

  No

  N/A

• 7.14.2 Are hot surfaces, such as radiators and hot water pipes, covered or protected to prevent the risk of burns?

  Yes

  No

  N/A

Part 8 - Windows

• 8.1.2 Are windows, including window locks, checked for damage weekly?

  Yes

  No

  N/A

• 8.2.2 Have window restrictors been fitted and are they in good working order?

  Yes

  No

  N/A

• 8.3.2 If open windows pose an injury risk, are risk assessments and control measures in place?

  Yes

  No

  N/A

• 8.4.2 Is glazing inspected regularly and reinforced or protected in higher risk areas?

  Yes

  No

  N/A

• 8.5.2 Has a glazing risk assessment been conducted?

  Yes

  No

  N/A

• 8.6.2 Have measures been taken to reduce solar gain where necessary?

  Yes

  No

  N/A

Part 9 - Housekeeping

• 9.1.2 Is general housekeeping satisfactory?

  Yes

  No

  N/A

• 9.2.2 Is regular cleaning carried out to a suitable standard?

  Yes

  No

  N/A

• 9.3.2 Is a schedule of deep cleaning in place, in particular for dining areas, kitchens and food technology areas?

  Yes

  No

  N/A

• 9.4.2 Are materials and equipment stored in an orderly, safe and suitable fashion, including cleaning chemicals?

  Yes

  No

  N/A

• 9.5.2 Are items stored at height (e.g. files/folders on shelves) accessible, secure and safe?

  Yes

  No

  N/A

• 9.6.2 Are potentially hazardous areas (kitchen, labs, workshops etc.) locked when unsupervised?

  Yes

  No

  N/A

Section 3 – H&S of Personnel

Part 1 - Staff Training and Welfare

• 1.1.3 Have all staff received an effective and documented H&S induction, and have their training needs been assessed?

  Yes

  No

  N/A

• 1.2.3 Have staff with emergency response roles (e.g. fire warden) received training?

  Yes

  No

  N/A

• 1.3.3 Is all H&S training recorded?

  Yes

  No

  N/A

• 1.4.3 Are all staff aware of the H&S issues particular to their role?

  Yes

  No

  N/A

• 1.5.3 Have staff who need it been provided with appropriate protective clothing, and have they been shown how to use and look after it?

  Yes

  No

  N/A

• 1.6.3 Have all display screen equipment users been identified and their workstations assessed?

  Yes

  No

  N/A

• 1.7.3 Have any additional measures been put in place for the safety of disabled or pregnant people on site?

  Yes

  No

  N/A

• 1.8.3 Have H&S implications for lone working been considered?

  Yes

  No

  N/A

• 1.9.3 Are risk assessments and control measures in place for personal security and lone working?

  Yes

  No

  N/A

• 1.10.3 Are “no smoking” signs in place?

  Yes

  No

  N/A

• 1.11.3 Are staff, including union H&S representatives, consulted on H&S arrangements?

  Yes

  No

  N/A

Part 2 - Work Experience

• 2.1.3 When students are to go on work experience, are all potential placements inspected and risk assessed, with records stored centrally?

  Yes

  No

  N/A

• 2.2.3 When work experience placements are offered in the school are those taking up the placement vetted appropriately and a risk assessment carried out?

  Yes

  No

  N/A

Part 3 - Manual Handling

• 3.1.3 Have staff required to undertake manual handling received training, and is this training up to date?

  Yes

  No

  N/A

• 3.2.3 Are risk assessments carried out in relation to manual handling tasks?

  Yes

  No

  N/A

Part 4 - Contractors

• 4.1.3 Are there arrangements in place for the control of contractors on site?

  Yes

  No

  N/A

• 4.2.3 When awarding contracts directly, is H&S included in specifications and contract conditions?

  Yes

  No

  N/A

• 4.3.3 Are appropriate competency checks undertaken prior to engaging a contractor directly?

  Yes

  No

  N/A

• 4.4.3 Are control measures in place to ensure separation between students and contractors as far as possible? When contact is unavoidable, are contractors DBS checked?

  Yes

  No

  N/A

• 4.5.3 When large vehicles and machinery will be moving on the site are risk assessments carried out and control measures put in place?

  Yes

  No

  N/A

Part 5 - Trips and visits

• 5.1.3 Is a member of staff designated as an educational or external visits coordinator and have they received training?

  Yes

  No

  N/A

• 5.2.3 Does the school comply with DfE guidance in relation to trips and visits?

  Yes

  No

  N/A

• 5.3.3 Are risk assessments completed for all proposed trips and visits and inputted on EVOLVE? Are all staff accompanying the trip/visit fully aware of the contents of the risk assessments?

  Yes

  No

  N/A

Section 4 – Utilities, Hazardous Substances

Part 1 - Electrical equipment

• 1.1.4 Do all items of frequently used or high-risk portable electrical equipment undergo portable appliance testing (PAT) on an annual basis?

  Yes

  No

  N/A

• 1.2.4 Have all infrequently used and low risk items of portable electrical equipment been tested within the last 5 years?

  Yes

  No

  N/A

• 1.3.4 Do all portable appliances have an up to date portable appliance testing (PAT) sticker?

  Yes

  No

  N/A

• 1.4.4 Has all fixed electrical equipment and wiring been inspected within the last 5 years?

  Yes

  No

  N/A

• 1.5.4 Are inspection records for all items of electrical equipment available and up to date?

  Yes

  No

  N/A

• 1.6.4 Are electrical leads kept tidy and secure, or are there any trailing electrical leads?

  Yes

  No

  N/A

• 1.7.4 Are sockets used for no more than one plug each?

  Yes

  No

  N/A

• 1.8.4 Are staff checking that appliances, plugs and sockets are safe before they use them?

  Yes

  No

  N/A

• 1.9.4 Are there regular briefings to staff and are posters displayed etc. to remind staff to switch off lights, monitors etc.?

  Yes

  No

  N/A

• 1.10.4 Is all non-essential electrical equipment turned off at the end of each school day?

  Yes

  No

  N/A

• 1.11.4 Are electricity meter readings being recorded every month?

  Yes

  No

  N/A

• 1.12.4 Are the locations of emergency shut off switches for electricity marked up on an accessible plan? Do relevant staff know their locations?

  Yes

  No

  N/A

Part 2 - Oil and gas

• 2.1.4 Are all gas appliances, including gas boilers, inspected and safety tested annually by gas safety registered contractor?

  Yes

  No

  N/A

• 2.2.4 Are gas cylinders stored appropriately? (Secured upright, separated from flammables, location marked on a plan in the fire risk assessment)

  Yes

  No

  N/A

• 2.3.4 Are any pressure vessels, such as gas cylinders, and any liquefied petroleum gas (LPG) tanks inspected annually?

  Yes

  No

  N/A

• 2.4.4 Is the area around LPG tanks kept clear of weeds and debris, and is the LPG tank surrounded by fencing or barriers?

  Yes

  No

  N/A

• 2.5.4 Are oil boilers serviced every 6 months by a registered contractor?

  Yes

  No

  N/A

• 2.6.4 Are boiler rooms kept free of combustible materials?

  Yes

  No

  N/A

• 2.7.4 Does gas pipework receive a pressure test every year?

  Yes

  No

  N/A

• 2.8.4 Is the area around oil storage tanks kept clear of weeds and debris, and are the tanks surrounded by fencing or barriers?

  Yes

  No

  N/A

• 2.9.4 Are oil storage tanks checked monthly for leaks?

  Yes

  No

  N/A

• 2.10.4 Is the gas supply turned off in labs, workshops and kitchens when not in use?

  Yes

  No

  N/A

• 2.11.4 Are the locations of emergency shut off valves for gas and oil marked up on an accessible plan? Do relevant staff know their locations?

  Yes

  No

  N/A

Part 3 - Plumbing and water

• 3.1.4 Is there a procedure in place to mitigate the risks of legionella?

  Yes

  No

  N/A

• 3.2.4 Has a water risk assessment been conducted for the prevention of legionella?

  Yes

  No

  N/A

• 3.3.4 Have the initial recommendations from the water risk assessment been actioned?

  Yes

  No

  N/A

• 3.4.4 If there have been subsequent changes to the hot and cold-water systems since this assessment, has this assessment been reviewed?

  Yes

  No

  N/A

• 3.5.4 Is there an annual legionella inspection carried out by a competent authorised contractor?

  Yes

  No

  N/A

• 3.6.4 Are the elements of the hot and cold-water systems inspected and serviced regularly?

  Yes

  No

  N/A

• 3.7.4 Are waste pipes and above ground drainage systems checked regularly for blockages?

  Yes

  No

  N/A

• 3.8.4 Are sewerage pumps and chambers inspected and serviced in accordance with manufacturers’ instructions?

  Yes

  No

  N/A

• 3.9.4 Are records maintained and available for the checks carried out on the water and sewage systems?

  Yes

  No

  N/A

• 3.10.4 Are all checks and maintenance work being documented in the water log book?

  Yes

  No

  N/A

• 3.11.4 Are the locations of emergency shut off valves for the water supply marked up on an accessible plan?

  Yes

  No

  N/A

Part 4 - Radiation

• 4.1.4 Does the school hold any sources of Radiation?

  Yes

  No

  N/A

• 4.2.4 Has the school appointed a Radiation Protection Adviser (RPA)?

  Yes

  No

  N/A

• 4.3.4 Has the RPA agreed the schools standard operating procedures?

  Yes

  No

  N/A

• 4.4.4 A recorded check is in place to ensure that all radioactive sources kept are suitable for use within the education sector

  Yes

  No

  N/A

• 4.5.4 Has the school got satisfactory storage arrangements for radioactive sources

  Yes

  No

  N/A

• 4.6.4 Does the school hold a radioactive source history, for each source including the results of regular inspections and leak tests

  Yes

  No

  N/A

• 4.7.4 Is there a list of authorised staff to use and handle sources

  Yes

  No

  N/A

• 4.8.4 The RPS holds an up to date log book recording staff withdrawing and returning radioactive sources

  Yes

  No

  N/A

Part 5 - Hazardous substances, including asbestos

• 5.1.4 Is there an inventory of chemicals (e.g. cleaning and maintenance products), and has it been reviewed within the last year?

  Yes

  No

  N/A

• 5.2.4 Has a control of substances hazardous to health (COSHH) risk assessment been conducted of all substances identified as presenting a significant risk (for example, swimming pool chemicals, laboratory chemicals and cleaning materials)?

  Yes

  No

  N/A

• 5.3.4 Are there warning notices about dangerous chemicals?

  Yes

  No

  N/A

• 5.4.4 Are all hazardous substances stored appropriately and out of the reach of children, in clearly-labelled containers (e.g. irritant, flammable)?

  Yes

  No

  N/A

• 5.5.4 Is there a procedure in place for dealing with spillages or accidents involving hazardous substances?

  Yes

  No

  N/A

• 5.6.4 Is hazardous waste collected by a specialist contractor in accordance with current regulations?

  Yes

  No

  N/A

• 5.7.4 Has a radon sump been installed, and is it checked regularly?

  Yes

  No

  N/A

• 5.8.4 Is an asbestos management plan, containing an asbestos register, type two asbestos survey, site plans and a site specific management plan, kept up to date and readily available?

  Yes

  No

  N/A

• 5.9.4 Has a licensed asbestos surveyor re-inspected the premises within the last year, and have the results of the survey been recorded?

  Yes

  No

  N/A

• 5.10.4 Has all old data concerning asbestos been effectively segregated or archived? There is a legal duty to keep such data for 40 years.

  Yes

  No

  N/A

• 5.11.4 Has the location of known ACM remaining on the site been communicated effectively to staff, pupils and visitors?

  Yes

  No

  N/A

Section 5 – Tools and equipment

Part 1 - Tools and equipment

• 1.1.5 Have task-specific work at height risk assessments been conducted?

  Yes

  No

  N/A

• 1.2.5 Are all ladders in good condition?

  Yes

  No

  N/A

• 1.3.5 Is a ladder register and checklist in place and reviewed regularly?

  Yes

  No

  N/A

• 1.4.5 Where a scaffolding tower is used, have the staff erecting it and using it undertaken appropriate training and has its use been risk assessed with control measures put in place?

  Yes

  No

  N/A

• 1.5.5 Are tools and equipment kept secure and out of the reach of pupils and unauthorised adults?

  Yes

  No

  N/A

• 1.6.5 Are operating instructions available for work equipment?

  Yes

  No

  N/A

• 1.7.5 Where there is significant use of power tools or machinery, is a register of equipment in place which identifies any significant safety issues?

  Yes

  No

  N/A

• 1.8.5 Is a preventative maintenance and servicing schedule in place for all tools and equipment, including workshop machinery?

  Yes

  No

  N/A

• 1.9.5 Is there sufficient equipment to assist staff with manual handling tasks (e.g. trolleys)?

  Yes

  No

  N/A

• 1.10.5 Is any damaged or faulty item of access equipment clearly labelled and removed as soon as possible to prevent use?

  Yes

  No

  N/A

• 1.11.5 Are school email accounts appropriately monitored or filtered?

  Yes

  No

  N/A

• 1.12.5 Where monitoring takes place, is an acceptable use policy in place?

  Yes

  No

  N/A

Part 2 - Lifts and Hoists

• 2.1.5 Are building lifts and hoists for moving and carrying people checked and serviced regularly, and are checks and services recorded?

  Yes

  No

  N/A

• 2.2.5 Have any goods lifts or hoists been serviced within the last year?

  Yes

  No

  N/A

• 2.3.5 Are maximum loads marked clearly on hoisting and lifting equipment?

  Yes

  No

  N/A

• 2.4.5 Is a procedure in place for responding to passenger alarms?

  Yes

  No

  N/A

• 2.5.5 Are commissioning, testing and inspection certificates held on site for all lifting and hoisting equipment?

  Yes

  No

  N/A

Section 6 – External areas

Part 1 - Vehicles

• 1.1.6 Is a list of nominated minibus drivers and training maintained?

  Yes

  No

  N/A

• 1.2.6 Do drivers have the appropriate licence for the vehicle?

  Yes

  No

  N/A

• 1.3.6 Are all vehicles used on site being inspected and serviced regularly and according to manufacturers’ instructions?

  Yes

  No

  N/A

• 1.4.6 Are vehicles used on site fitted with appropriate warning devices for use when moving around the site?

  Yes

  No

  N/A

• 1.5.6 Have driving licences been checked to identify any penalties which might affect insurance cover?

  Yes

  No

  N/A

• 1.6.6 Are all inspection, MOT and servicing records in place and up to date?

  Yes

  No

  N/A

Part 2 - Security

• 2.1.6 Are windows locked and secured at the end of the day?

  Yes

  No

  N/A

• 2.2.6 Are doors locked and secured at the end of the day?

  Yes

  No

  N/A

• 2.3.6 Is the intruder alarm set at the end of the day?

  Yes

  No

  N/A

• 2.4.6 Is the intruder alarm checked weekly, and any faults reported?

  Yes

  No

  N/A

• 2.5.6 Are external lights checked weekly, and any faults reported?

  Yes

  No

  N/A

• 2.6.6 Are gates and perimeter fencing of adequate height and well maintained?

  Yes

  No

  N/A

• 2.7.6 Is access to low roofs adequately restricted?

  Yes

  No

  N/A

• 2.8.6 If used, are anti-climb paint and anti-scale devices clearly signed?

  Yes

  No

  N/A

• 2.9.6 Are CCTV systems checked weekly and footage kept for a suitable period?

  Yes

  No

  N/A

• 2.10.6 Is there a signing-in system and visitors’ book in the school reception area?

  Yes

  No

  N/A

• 2.11.6 Are all staff and visitors issued with identity badges?

  Yes

  No

  N/A

• 2.12.6 Is the number of entrance points onto the school site kept to a minimum and are they adequately controlled?

  Yes

  No

  N/A

• 2.13.6 Are doors giving direct access to pupils kept secure against unauthorized persons?

  Yes

  No

  N/A

• 2.14.6 Are electronic keypads checked weekly and entry codes changed regularly?

  Yes

  No

  N/A

• 2.15.6 Have risk assessments been carried out in relation to the potential for intruders coming onto the site?

  Yes

  No

  N/A

• 2.16.6 Are the names and contact details of key holders kept up to date?

  Yes

  No

  N/A

Part 3 - External areas and access arrangements

• 3.1.6 Are trees in or overhanging the grounds safe and in good condition?

  Yes

  No

  N/A

• 3.2.6 Are these trees checked for disease and weakness every 2-3 years by a specialist contractor?

  Yes

  No

  N/A

• 3.3.6 Are walls and fences in good condition?

  Yes

  No

  N/A

• 3.4.6 Are grounds, including playgrounds and games pitches, kept clear of refuse and litter and regularly checked for damage and disrepair, and are they currently in good condition?

  Yes

  No

  N/A

• 3.5.6 Is PE and outdoor play equipment inspected annually by a competent contractor?

  Yes

  No

  N/A

• 3.6.6 Are daily checks carried out of any adventure playground equipment (or other outside facilities prone to malicious acts of vandalism where there is an imminent risk of injury)?

  Yes

  No

  N/A

• 3.7.6 Are waste bins and any external storage spaces covered, secured and located a safe distance away from buildings?

  Yes

  No

  N/A

• 3.8.6 Are external pathways and other outside areas checked daily for trip hazards and general maintenance?

  Yes

  No

  N/A

• 3.9.6 Is the car park free from surface damage, such as potholes?

  Yes

  No

  N/A

• 3.10.6 Is there safe access to and egress from the school?

  Yes

  No

  N/A

• 3.11.6 Is there a clearly defined route between site entrance(s) and reception with direct access to children avoided where practicable?

  Yes

  No

  N/A

• 3.12.6 Is there suitable separation between vehicles and pedestrians on the site?

  Yes

  No

  N/A

• 3.13.6 Where physical separation between vehicles and pedestrians is not possible, are there suitable signs and traffic calming measures – such as signage, speed restrictions or speed humps? Are these signs in good condition and legible?

  Yes

  No

  N/A

• 3.14.6 Is adequate access to the site maintained for emergency services?

  Yes

  No

  N/A

• 3.15.6 Is disabled access clear of obstructions?

  Yes

  No

  N/A

• 3.16.6 Is salt and grit readily available to treat paths and walkways in icy weather?

  Yes

  No

  N/A

• 3.17.6 Is there an accessibility audit and access management plan, and are these kept up to date?

  Yes

  No

  N/A

• 3.18.6 Are outbuildings in good condition?

  Yes

  No

  N/A

• 3.19.6 Are risk assessments and control measures in place to ensure that grounds maintenance is undertaken safely?

  Yes

  No

  N/A

Section 7 – Emergency Arrangements

Part 1 - Fire Safety

• 1.1.7 Has a fire risk assessment or assessment review been carried out in the last 12 months?

  Yes

  No

  N/A

• 1.2.7 Has the capacity for communal areas (e.g. main hall) been calculated as part of this assessment?

  Yes

  No

  N/A

• 1.3.7 Have all actions from the fire risk assessment been carried out?

  Yes

  No

  N/A

• 1.4.7 If changes have been made to the building or occupancy, has the fire risk assessment been reviewed?

  Yes

  No

  N/A

• 1.5.7 Is an up to date school evacuation plan in place?

  Yes

  No

  N/A

• 1.6.7 Are personal emergency evacuation plans (PEEPs) in place for staff and pupils who need them, and are PEEPs taken into account in the school evacuation plan?

  Yes

  No

  N/A

• 1.7.7 Have all staff, pupils and visitors been given instructions about fire evacuation and assembly procedures?

  Yes

  No

  N/A

• 1.8.7 Are up to date evacuation signs and notices clearly displayed in every room?

  Yes

  No

  N/A

• 1.9.7 Are all emergency exits and routes clearly signed, available for immediate use and unobstructed?

  Yes

  No

  N/A

• 1.10.7 Are the fire assembly points kept free from obstruction?

  Yes

  No

  N/A

• 1.11.7 Are internal fire doors in place in key areas, such as corridors and stairwells? Are they opening easily and closing fully, and are they kept unlocked?

  Yes

  No

  N/A

• 1.12.7 Do any electronic locking devices used on fire escape routes unlock automatically on operation of fire alarm or loss of power?

  Yes

  No

  N/A

• 1.13.7 Are fire drills conducted termly and recorded?

  Yes

  No

  N/A

• 1.14.7 Have any issues identified during fire drills been resolved?

  Yes

  No

  N/A

• 1.15.7 Is the fire alarm system audible throughout the building?

  Yes

  No

  N/A

• 1.16.7 Does the fire alarm system have a battery back up?

  Yes

  No

  N/A

• 1.17.7 Is a full test of the fire alarm, including call points, carried out weekly, and are these tests recorded?

  Yes

  No

  N/A

• 1.18.7 Has the fire alarm system been serviced by a competent engineer within the last year?

  Yes

  No

  N/A

• 1.19.7 Is the fire-fighting equipment checked weekly in-house and inspected by a contractor on an annual basis? Are records of checks kept?

  Yes

  No

  N/A

• 1.20.7 Are fire extinguishers accessible and clearly signed?

  Yes

  No

  N/A

• 1.21.7 Is the emergency lighting tested, and faults recorded, on a monthly basis?

  Yes

  No

  N/A

• 1.22.7 Are all stairwells and under-stairs areas kept clear of combustible materials?

  Yes

  No

  N/A

• 1.23.7 Are highly combustible materials stored and secured in their correct locations?

  Yes

  No

  N/A

• 1.24.7 Are classrooms and the areas near doors kept free from paper and other combustible materials?

  Yes

  No

  N/A

Part 2 - First aid and medication

• 2.1.7 Are first aid supplies restocked regularly and stored in an appropriate place?

  Yes

  No

  N/A

• 2.2.7 Is there an adequate number of first aiders on site, and are they appropriately qualified? Is their training up to date?

  Yes

  No

  N/A

• 2.3.7 Are the names of first aiders and the locations of first aid supplies clearly displayed?

  Yes

  No

  N/A

• 2.4.7 Are staff and pupils aware of the procedure for summoning first aid assistance?

  Yes

  No

  N/A

• 2.5.7 Are pupils with medical needs and allergies clearly identified?

  Yes

  No

  N/A

• 2.6.7 Is an annual review of care plans undertaken for those with more complex needs?

  Yes

  No

  N/A

• 2.7.7 Is there a procedure for the administration of medication?

  Yes

  No

  N/A

• 2.8.7 Is the medicine cabinet kept locked and in a secure place?

  Yes

  No

  N/A

• 2.9.7 Are all medicines in their original container and labelled with the details of the pupil they are meant for?

  Yes

  No

  N/A

• 2.10.7 Is the medicine cabinet regularly emptied of old or unwanted stock?

  Yes

  No

  N/A

• 2.11.7 Are records being kept of the administration of first aid and medicines?

  Yes

  No

  N/A

• 2.12.7 Are appropriate infection control procedures in place?

  Yes

  No

  N/A

• 2.13.7 Are all staff informed of infection control measures annually, and new staff upon induction?

  Yes

  No

  N/A

• 2.14.7 Crisis and emergency management

  Yes

  No

  N/A

• 2.15.7 Is a there crisis management team, and have they created a recovery plan to be followed in the event of a serious accident or incident?

  Yes

  No

  N/A

• 2.16.7 Are procedures in place for handling emergency situations and for communicating these to all staff?

  Yes

  No

  N/A

• 2.17.7 Is equipment necessary for the execution of emergency plans, including communications equipment and building plans, readily available for use in the event of a crisis?

  Yes

  No

  N/A

• 2.18.7 Are these plans and procedures tested through an annual emergency exercise?

  Yes

  No

  N/A

• 2.19.7 Are these plans and procedures reviewed after the annual emergency exercise?

  Yes

  No

  N/A