Information
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Description / Site Reference
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Created On
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Amended On
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Review Date
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Location
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Prepared by
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Category / Description / Revision
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The following Assignment Instructions define ProActive Security Ltd roles and responsibilities for the service of security provided for the project. The Assignment Instructions will be amended by form of revision.
Client required amendments/updates must be presented in writing for implementation to Operations Manager: jason.brown@proactivesecurity.org.uk Operations Director: ben@proactivesecurity.org.uk
PSS required amendments/updates will be presented to the client for review/approval prior to implementation.
Location
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Project/Site Location Image
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Project/Site Access Information
Service
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Service Requirement
- Emergency Response
- Roaming Patrols
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Emergency Response
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PSS Standard Duties & Responsibilities...
1. Security Personnel (SP) prime responsibility is to respond to all alarm activations in order to protect the customer’s people, property and assets as far as reasonably practicable and follow emergency procedures accordingly.
2. The SP will arrive in a marked vehicle and the SP must wear full uniform at all times. This consists of black trousers, white shirt, and black tie, with Proactive high visibility jacket / vest and hard hat. SIA badge and ID badge must be displayed at all times. Additional PPE to be used (Personal Protective Equipment) will be identified in the site induction and risk assessment.
3. SP to be inducted by ProActive Security Ltd. In addition SP must read site related risk assessment and the Assignment Instructions before any duties are carried out. (Located in the site folder, which is kept with all the site equipment within the vehicles). SP to sign acknowledgement Read and Understood declaration.
4. SP must thoroughly check all vehicle equipment and vehicle to ensure full operational functionality and report immediately to ProActive Security Ltd any signs of malfunctions, defect, damage, signs of tamper. Failure to carry out this process could result in the SP on duty being held responsible for any substandard equipment.
5. If the SP encounters a trespasser (s) on arrival they should not unlock or exit the vehicle until PSS and the police have been notified using the SOS device. The SP will then use his experience and knowledge gained from their SIA training to act / respond to the situation.
6. If there is no immediate threat then the initial patrol of the the building / site will be carried out on foot in accordance with the patrol route and risk assessment.
7. In the event that a trespasser (s) is located after the SP has exited the vehicle the SP must either activate the panic button to be connected to PSS or the SOS Button to be connected to the emergency services, depending on the situation. In some cases both alarms should be raised.
8.SP must initiate constant and continual site observation and crime prevention techniques in line with SIA guidelines/PoActive Security Ltd training and Project/Site specific instructions.
9. SP must report all incidents, occurrences, messages, relevant information in accordance with ProActice Security Ltd policies.
10. Depending on the severity of the incident, the relevant client contact may be contacted subject to management permission.
11. In the event of a fire, the emergency services should be contacted immediately. If the fire is manageable and can be safety extinguished using the appropriate fire extinguisher, then the SP should take the appropriate action to prevent the fire spreading or endangering members of the public or surrounding buildings. SP will ensure their safety is not comprised at any time.
12. Once the site is deemed secure the SP will exit the site and re arm all applicable alarms.
Project/Site Specific Tasks/Requirements
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Additional assignment specific uniform PPE, equipment required
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Details of assignment specific uniform, PPE, equipment required
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Site specific tasks & requirements
Emergency Response Hours
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Service Requirement
- Emergency Response
- Roaming Patrols
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Emergency Response Hours
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Day
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
- Bank Holidays
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Monday Start Period
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Monday Finish Period
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Tuesday Start Period
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Tuesday Finish Period
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Wednesday Start Period
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Wednesday Finish Period
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Thursday Start Period
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Thursday Finish Period
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Friday Start Period
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Friday Finish Period
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Saturday Start Period
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Saturday Finish Period
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Sunday Start Period
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Sunday Finish Period
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Start Period
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Finish Period
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Roaming Patrols
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Specific Days
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
- Bank Holidays
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Monday earliest commence time
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Monday Latest complete time
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Tuesday earliest commence time
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Tuesday Latest complete time
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Wednesday earliest commence time
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Wednesday Latest complete time
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Thursday earliest commence time
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Thursday Latest complete time
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Friday earliest commence time
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Friday Latest complete time
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Saturday earliest commence time
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Saturday Latest complete time
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Earliest commence time
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Latest complete time
Site Plans/Drawings
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Plans
- Site Plan
- Patrol Plan
- Fire Plan
- Evacuation Plan
- Logistics Plan
- Traffic Management
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Site Plan
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Patrol Plan
Check point positions
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SP must complete a full patrol of the site including scanning all checkpoints.
Check point
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Check point reference
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Check point location image
Key Holding
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Key no.
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Key description
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Key Image ( image of key and image of location)
Emergency Procedures / Lines of Communication
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NOTE: All incidents, occurrences, relative observations must be logged with the Communication Room / Office.
For all urgent and non urgent logs these should also be recorded within the note book located within the security case. Please ensure that a detailed log is written in clear hand writing including the following:-
• Date
• Time
• Your name
• Description of events/ occurrence
• Full names of third parties if applicable
• If applicable vehicle registration, make, colour
• Root cause
• Action taken
07:00 to 19:00
ProActive Security Ltd Office / Communication Room
0844 826 2906 / 01536 799 811
ProActive Security Ltd Operations Manager
07739 759 359
ProActive Security Ltd Operation Director
07903 386 257
ProActive Security Ltd Quality Manager
07814 968 129
In the event of a fire on site the SP should first contact the emergency services immediately on 999, followed by ProActive Security Ltd Control room and the out of hours client contact in relevant order until one is reached.
If the fire is manageable and can be safely extinguished using the appropriate fire extinguisher, then the SP should take the appropriate action to prevent the fire spreading or endangering members of the public or surrounding buildings. All SP will ensure their safety is not comprised at any time. Refer to Points of Interest for Muster point information. -
Community Contact Details...
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Local Police
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Station
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Contact number
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Address
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Local Hospital
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Name
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Contact number
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Address
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Service Provider Details...
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Generator provider
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Company name
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Contact number
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Serial no.
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Water utility provider
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Company Name
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Contact number
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Gas utility provider
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Company Name
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Contact number
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Electricity provider
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Company Name
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Contact number
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Client Contact Details - OUT of HOURS
Contact no.
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Name
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Position
- Project Manager
- Site Manager
- Quantity Surveyor
- Commercial Manager
- Construction Manager
- Logistics Manager
- Site Engineer
- Operations Manager
- Business Development Manager
- Purchasing Manager
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Contact no.
Points of Relevence
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Fire Extinguishers...
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Location/Description
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Add media
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Welfare - Toilets/W.C...
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Location/Description
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Add media
Confirmation of Approval
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Client representative signature of approval
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PSS representative signature of approval
Security Personnel Declaration
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I hereby confirm that I have read and fully understand all Duties & Responsibilities, Tasks & Requirements documented within these Assignment Instructions.
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SP Details
SP
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Full Name
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Signature
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Date
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SIA Number
