Title Page

  • Job Name:

  • Room Name:

  • Room Number:

  • Job Number:.

  • Conducted on:

  • Project Location:
  • Certified By:

  • Project Manager:

  • Programmer:

  • Lead Installation Tech:

Installation

  • Gear

  • Are the installed displays found to be level? Take a picture showing a level on top of the display (or below display if top of display is unreachable). Verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  • Are all security features on mount engaged?

  • Ensure that all cabling has been dressed behind the display and that there is no risk of cabling becoming loose.

  • Are all devices behind the display properly attached (no hook and loop velcro)? <br>- Take pictures of any devices that are visible BEHIND the display.

  • Have labels been attached to all cables behind display?

  • Is image properly filling the screen (no over scanning, correct aspect ratio)?

  • Is the brightness on displays acceptable for visibility in their environment?

  • Have the displays been wiped down and had all plastic film removed?

  • Displays

  • What type of Video Wall

  • Is Video Wall square in the room/niche?

  • Are there any non functional pixels?

  • How many panels are affected? - Take a photo of the entire video wall and circle the affected area

  • Color calibration. Take a photo using a white background for all displays to show color calibration between displays.

  • Are the installed displays found to be level? Take a picture showing a level on top of the display (or below display if top of display is unreachable). Verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  • Are the displays properly gapped between each other? Spacing needs to be thickness of business card or by utilizing gap it tool. Is a single display able to be popped out without causing adjacent display to be popped out?

  • Take photos of corners of displays that are intersecting each other.

  • Is cabling properly supported behind video wall to allow displays to be popped out and pushed back without pinching cables?

  • Color calibration. Take a photo using a white background for all displays to show color calibration between displays.

  • Video Wall

  • Is the projected image correctly filling the screen horizontally and focused? <br>- Take a picture that shows the entire image filling the screen utilizing the projectors test pattern.<br>- Take CLOSE-UP pictures (right/left side) where the white screen meets the black showing that the image is correctly filling.

  • Verify that there is minimal to no vibration within the projected image.<br>

  • Verify that the rooms lighting is not causing washout of the projected image.

  • Have the projector cables been properly dressed (neat and not over bent) and labeled? Is the projector power cable dressed neatly to the ceiling and over to the outlet (if applicable)? <br>- Take a picture of the projector showing the cables correctly dressed . - Take a close up picture of the cable labels.

  • Is the projector cleaned and free of fingerprints or dirt?

  • Is the projection screen damage free?

  • Is the projection screen clean and free of scuffs and grease?

  • Does the projection screen descend and retract correctly?

  • Is the projection screen properly tensioned?

  • Projectors and Projection Screens

  • Are all installed wall plates found to be level? - Take a picture showing all wall plates and the ground as a level reference.

  • Wall Connections

  • Are all table boxes square in the table? - Select N/A if table box is existing or installed by others

  • Are the cables in the table boxes organized in their appearance? - Take photo of table and cables organized inside table box.

  • Are there adapters present; are they secure?

  • Are the cables under the table neatly dressed and are not hanging down to where they could be tangled or damaged?

  • Is gear properly supported under table? Take photo of installed gear.

  • Table Connections

  • Has connection plate been properly installed in floor box?

  • Is floor box clean and organized? (no wire clippings, etc)

  • Is any attached cabling organized with no tripping or safety hazards?

  • Floor Connections

  • Is rack installed in a credenza/furniture?

  • Where is rack located?

  • Is there a ventilation fan installed in the credenza/furniture of any rack that has closed doors. - Take a picture of the fan.

  • Give an explanation of why a fan is not needed/installed.

  • Take picture of credenza to show proper ventilation is already present.

  • Does the rack location have adequate temperature control?

  • Does rack have Immedia service plate installed?

  • Is service port connected to network switch or processor?

  • Has the rack harness that comes from the wall been covered with snakeskin and is there enough length to be able to service the rack. - Take a picture showing the harness service loop and the snakeskin.

  • Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. - Pay close attention to Phoenix connections (heat shrink), Category cable connections and soldered terminations. - Take photo of terminated cables with boots on them. - Take a photo of Phoenix (captive screw) terminations that have a zip tie strain relief have in fact been zip tied. <br>- Verify every DB-9 has a shell installed.

  • Ensure all power bricks and small devices have been secured in some fashion to the rack so as to avoid falling out the rack (no adhesive velcro).

  • Have all cables been labeled? This includes power. <br>- Take a picture of random cables showing affixed labels.

  • Verify that all AV cabling within the rack has been secured with only Velcro. Only power cabling is permitted to be secured with zip ties. Take a picture showing that Velcro has been used.

  • Verify that the rack has been cleaned and that there are no wire clippings, saw dust or paperwork left behind. - Take a picture from far enough away that shows the cleanliness behind the rack.

  • Take picture of the REAR of the rack to show the elevation and organization of the rack.

  • Take picture of the FRONT of the rack to show the elevation and organization of the rack.

  • Rack Enclosures

  • Is ceiling box accessible?

  • Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. - Pay close attention to Phoenix connections (heat shrink), Category cable connections and soldered terminations.

  • Ensure all power bricks and small devices have been secured in storage box to avoid falling out the ceiling.

  • Verify every DB-9 has a shell installed.

  • Do all terminated category cables have boots installed? - Take photo of terminated cables with boots on them.

  • Verify all Phoenix (captive screw) terminations that have a zip tie strain relief have in fact been zip tied. <br>- Take a picture of some of the connections showing this.

  • Verify that all wires have a unique identifying label affixed. This includes power. - Take a picture of random cables showing affixed labels.

  • Take photo of entire ceiling enclosure showing all gear.

  • Ceiling Boxes

  • Is scheduler level? Take photo showing scheduler and the ground as a level reference.

  • Is scheduler on-line and connected to the rooms calendar?

  • Is scheduler showing correct time and date?

  • Are room availability indicators responding appropriately? - Take a photo of indicator in a booked meeting.

  • Room Schedulers

  • If a Nureva has been installed has the sound bar been calibrated?

  • Is sound bar level? - Take a picture showing a level to verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  • Has sound bar been installed properly and is secure?

  • Take a picture of the sound bar FROM THE FRONT and THE SIDES showing the cabling if possible.

  • Sound Bars

  • Is camera secured to the mount?

  • Is camera level with respect to the ground?

  • Take a picture of the camera and its associated cabling.

  • Are the camera's associated cabling/devices properly installed and or dressed?

  • Are cables connected to the camera labeled?

  • Cameras

  • What type of microphones are present in the system? (click all that apply)

  • Are there multiple wireless mics?

  • Are all mics labeled correctly? (Do the labels match the user interface labeling) - Take photo(s) of labels on mics

  • Are wireless mics RF?

  • Take photo of each mic receiver showing different frequencies.

  • Are the mics Dante or WiFi?

  • Take a picture of the location of the base unit and access point.

  • Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  • Are cables connected to the mic(s) labeled?

  • Take picture showing cable dressing.

  • Are all table mics oriented correctly?

  • Take pic showing all ceiling mics

  • Microphones

  • See seperate cert for Shared Head End

  • List in the notes what additional gear has been installed.

  • Take a photo of any additional gear that has been installed. Ensure that gear has been properly installed according to Immedia and manufacture standards.

  • Verify that all speakers have clean grilles and consistently orientated logos. Verify that grills have been installed firmly secured all the way. Take a picture of the speakers in the room/area.

  • Have all speakers been properly supported?

  • Speakers

  • Is the control interface mounted on the wall?

  • Take a picture of the control interface with a level.

  • If there is a button panel being used, have the pemanent labels been applied?

  • Take a picture of the control panel at its location and its associated cabling.

  • Is the control interface on the table?

  • Take a picture of the control interface with the cabling visible in the image.

  • Can the control interface move freely without pinching any cables?

  • User Interface/Controllers

  • Is there a display/monitor attached to podium?

  • Is display securely mounted?

  • Take a photo of all cabling in podium.

  • Are cables in podium labeled?

  • Podiums

  • Is display securely mounted to cart? - Take a photo of security features engaged.

  • Take a photo of all associated cabling.

  • Is display level in relation with ground?

  • Take a photo of front and back of display cart showing all gear attached to cart.

  • Mobile Carts

Functionality and Use Cases

  • What type of System

  • Is this a stand alone BYOD room?

  • What type of Video Conferencing system is present?

  • If a PTZ camera is deployed, are you able to control camera (Pan, Tilt and Zoom)?

  • Has PM/Engineering been notified of issue?

  • Are the VTC credentials configured correctly?

  • Make a test call and take a photo in a test call with a designated Immedia team member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  • Is the room controller functioning properly? - Take a photo of room controller

  • Is all configuration completed and time zone set for local time zone?

  • Able to invite users while in a meeting?

  • Confirm the call directory is available.

  • Are peripherals working correctly when connected to USB (camera, mics and speakers)?

  • Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

VTC

  • What type of Video Conferencing system is present?

  • Are the VTC credentials configured correctly?

  • Is all configuration completed and time zone set for local time zone?

  • Confirm the call directory is available.

  • Is the room controller functioning properly? - Take a photo of the room controller

  • Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

BYOD

  • Are peripherals working correctly when connected to USB (camera, mics and speakers)?

  • Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  • Does room have speakers installed

  • Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  • VTC/BYOD

  • Is signal passing to end points while connecting to input source?

  • Take a picture of source on end point.

  • Does room have speakers installed

  • Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  • Presentation Only

  • Is this Zoom digitial signage?

  • Has the Zoom system been activated using the activation code?

  • Does Video work properly when sharing content?

  • Take a picture of Zoom screen or content.

  • Is the signage player displaying a logo/splash screen/content?

  • Take a picture of display showing logo/splash screen/content.

  • Video Sources/Digital Signage

  • Is BGM credentials configured correctly?

  • Use the approved SPL meter (Decibel X) to take a sound measurement throughout the workspace (open office area, hallways, lobby, break room. etc). Verify that the measured variance is no more than +/-5dB from point to point. - Take a picture from SPL meter for each different area. (Include at least 5 photos)

  • Client signature for sound masking/BGM approval.

  • Soundmasking/BGM

  • Are all microphones intelligible throughout the room?

  • Do handheld microphones pass function testing?

  • Do lavalier microphones pass function testing?

  • Do lectern microphones pass function testing?

  • Is there audible feedback when standing under a speaker?

  • Local Microphone Reinforcement

  • List any additional audio and video devices in the system. - Take photos of all additional gear

  • Are devices functioning properly?

  • Misc. AV I/O

  • Is SIP/VOIP configured?

  • Is the room dialer functioning properly? - Take a photo of room controller

  • Make test call. Is speech intelligible on both near and far end?

  • ATC

  • What are the Use Cases?

  • On first use of the day (or after 30min timer for system sleep) is the room all off?

  • Does one touch on the touch screen turn the monitors on?

  • Does one touch on the touch screen display the Teams or Zoom splash page?

  • Does the Teams or Zoom splash page remain on the touch screen after the first use of the day is completed?

  • System Start Up

  • Do internal extensions function as expected? (Call SOC- 602)

  • Does external calling function as expected? (Call a cell phone)

  • Does the room receive calls from an internal Extension? (Request callback from SOC)

  • Does the room receive calls from external phone numbers? (Call room from cell phone)

  • Audio Only Calling

  • Is the room a single display or dual displays?

  • Does the single display default to the Teams call/presentation?

  • Does one of displays default to the Teams call/ near side presentation?

  • Does the other display show the shares from far side of the call?

  • Can the room join a scheduled meeting?

  • Does content sharing function as expected for near side and far side from the In Room PC?

  • Does content sharing function as expected for near side and far side from the HDMI interface (Laptop)?

  • Does content sharing function for near side and far side from wireless sharing?

  • Does content sharing function from the remote participant?

  • Can audio be heard from remote participant content sharing?

  • Can video be viewed from remote participant content sharing?

  • Can you start an ad-hoc meeting from the room by pressing the New Meeting icon?

  • Can you select invitees for ad-hoc meetings?

  • Once the invitee accepts does the meeting automatically start?

  • Can the room dial into Teams meetings currently in progress?

  • Can additional participants be added to an in-progress meeting from the room?

  • Teams Meetings

  • Is the room a single display or dual displays?

  • Does the single display default to the Zoom call/presentation?

  • Does one display default to the Teams call/presentation?

  • Does the second display remain blank (blank is the expected outcome)?

  • Can the room join a scheduled meeting?

  • Can the room accept a Zoom invite for a meeting?

  • Do the toggles for the chat, participants list, and reactions function as expected?

  • When a meeting starts does the camera default to active?

  • When a meeting starts do the microphones default to active (unmuted)?

  • Does content sharing function as expected?

  • Zoom Meetings

Control

  • Is there a control interface in the room? (Not Teams or Zoom controller)

  • Are all buttons on interface functioning? If not list in notes what is not functioning. - Run through the interface in its entirety ensuring that all switching, metering and muting is functioning. You must send all inputs to all outputs and maximize the system limitations.

  • Take a CLOSE-UP picture of EACH of the pages available if the interface is an iPad or Crestron TP (this includes power on/off pages, help pages, ETC). - If the interface is a button panel of any type, take a close enough picture so all button labels can be clearly read.

  • Audio volume ramps and lowers by 10dB on each press?

  • Closed Caption are available for room controls

  • Is there an occupancy sensor in the room?

  • Is occupancy sensor working according to scope?

  • Is there a partition sensor in the room?

  • Is partition sensor(s) affecting control system as expected?

  • Room Control

  • How is the room being controlled?

  • If room is being controlled via manufacture remote control then take a photo of the location where the remote is at.

  • Is room working according to scope of work?

  • Room Control

Administration

  • Was the site left clean with all trash removed? (No boxes or parts left over)

  • Inspect all of the installed equipment for damage. Report any issues that you find.

  • Enter any additional notes here.

  • Administration

Additional Information and Photos

  • Add any additional photos here.

  • Add any additional information here.

Certification

  • Has room Passed or Failed Certification?

  • Describe all the issues for failure

  • Is failure of cert due to an external circumstance? (furniture, client network, power requirements, etc.)

  • Describe Issue -

  • Does failed state affect functionality of room?

  • Take a photo of entire room (panoramic photo if possible)

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.