Immedia System Certification: SRP Conference Rooms 1.0

• Job Name:

• Room Name:

• Room Number:

• Job Number:.

• Conducted on:

  Date
• Project Location:
  Address

• Certified By:

• Project Manager:

• Programmer:

• Lead Installation Tech:

Installation

• Gear

  Select Displays Video Wall Projectors Wall Connections Table Connections Floor Connections User Interface/Control Rack Ceiling Boxes Room Schedulers Sound Bars Speakers Cameras Microphones Podium Mobile Cart Shared Head End Misc

  • Displays
  • Video Wall
  • Projectors
  • Wall Connections
  • Table Connections
  • Floor Connections
  • User Interface/Control
  • Rack
  • Ceiling Boxes
  • Room Schedulers
  • Sound Bars
  • Speakers
  • Cameras
  • Microphones
  • Podium
  • Mobile Cart
  • Shared Head End
  • Misc

• Are the installed displays found to be level? Take a picture showing a level on top of the display (or below display if top of display is unreachable). Verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  Yes

  No

• Are all security features on mount engaged?

  Yes

  No

• Ensure that all cabling has been dressed behind the display and that there is no risk of cabling becoming loose.

  Yes

  No

• Are all devices behind the display properly attached (no hook and loop velcro)? <br>- Take pictures of any devices that are visible BEHIND the display.

  Yes

  No

  N/A

• Have labels been attached to all cables behind display?

  Yes

  No

  N/A

• Is image properly filling the screen (no over scanning, correct aspect ratio)?

  Yes

  No

• Is the brightness on displays acceptable for visibility in their environment?

  Yes

  No

• Have the displays been wiped down and had all plastic film removed?

  Yes

  No

• Displays

  Passed

  Failed

• What type of Video Wall

  LED Video Wall

  Display Video Wall

• Is Video Wall square in the room/niche?

  Yes

  No

• Are there any non functional pixels?

  Yes

  No

• How many panels are affected? - Take a photo of the entire video wall and circle the affected area

• Color calibration. Take a photo using a white background for all displays to show color calibration between displays.

  Colors are uniform

  Calibration needed

• Are the installed displays found to be level? Take a picture showing a level on top of the display (or below display if top of display is unreachable). Verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  Yes

  No

• Are the displays properly gapped between each other? Spacing needs to be thickness of business card or by utilizing gap it tool. Is a single display able to be popped out without causing adjacent display to be popped out?

  Yes

  No

• Take photos of corners of displays that are intersecting each other.

  Media

• Is cabling properly supported behind video wall to allow displays to be popped out and pushed back without pinching cables?

  Yes

  No

• Color calibration. Take a photo using a white background for all displays to show color calibration between displays.

  Colors are uniform

  Calibration needed

• Video Wall

  Passed

  Failed

• Is the projected image correctly filling the screen horizontally and focused? <br>- Take a picture that shows the entire image filling the screen utilizing the projectors test pattern.<br>- Take CLOSE-UP pictures (right/left side) where the white screen meets the black showing that the image is correctly filling.

  Yes

  No

• Verify that there is minimal to no vibration within the projected image.<br>

  Minimal to no vibration

  Vibration

• Verify that the rooms lighting is not causing washout of the projected image.

  Lights are not causing washout

  lights are causing washout

• Have the projector cables been properly dressed (neat and not over bent) and labeled? Is the projector power cable dressed neatly to the ceiling and over to the outlet (if applicable)? <br>- Take a picture of the projector showing the cables correctly dressed . - Take a close up picture of the cable labels.

  Yes

  No

• Is the projector cleaned and free of fingerprints or dirt?

  Yes

  No

• Is the projection screen damage free?

  Yes

  No

• Is the projection screen clean and free of scuffs and grease?

  Yes

  No

• Does the projection screen descend and retract correctly?

  Yes

  No

  N/A

• Is the projection screen properly tensioned?

  Yes

  No

  N/A

• Projectors and Projection Screens

  Passed

  Failed

• Are all installed wall plates found to be level? - Take a picture showing all wall plates and the ground as a level reference.

  Yes

  No

• Wall Connections

  Passed

  Failed

• Are all table boxes square in the table? - Select N/A if table box is existing or installed by others

  Yes

  No

  N/A

• Are the cables in the table boxes organized in their appearance? - Take photo of table and cables organized inside table box.

  Yes

  No

  N/A

• Are there adapters present; are they secure?

  Yes

  No

  N/A

• Are the cables under the table neatly dressed and are not hanging down to where they could be tangled or damaged?

  Yes

  No

  N/A

• Is gear properly supported under table? Take photo of installed gear.

  Yes

  No

  N/A

• Table Connections

  Passed

  Failed

• Has connection plate been properly installed in floor box?

  Yes

  No

  N/A

• Is floor box clean and organized? (no wire clippings, etc)

  Yes

  No

• Is any attached cabling organized with no tripping or safety hazards?

  Yes

  No

• Floor Connections

  Passed

  Failed

• Is rack installed in a credenza/furniture?

  Yes

  No

• Where is rack located?

• Is there a ventilation fan installed in the credenza/furniture of any rack that has closed doors. - Take a picture of the fan.

  Yes

  No

• Give an explanation of why a fan is not needed/installed.

• Take picture of credenza to show proper ventilation is already present.

  Media

• Does the rack location have adequate temperature control?

  Yes

  No

• Does rack have Immedia service plate installed?

  Yes

  No

• Is service port connected to network switch or processor?

  Yes

  No

• Has the rack harness that comes from the wall been covered with snakeskin and is there enough length to be able to service the rack. - Take a picture showing the harness service loop and the snakeskin.

  Yes

  No

  N/A

• Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. - Pay close attention to Phoenix connections (heat shrink), Category cable connections and soldered terminations. - Take photo of terminated cables with boots on them. - Take a photo of Phoenix (captive screw) terminations that have a zip tie strain relief have in fact been zip tied. <br>- Verify every DB-9 has a shell installed.

  Yes

  No

• Ensure all power bricks and small devices have been secured in some fashion to the rack so as to avoid falling out the rack (no adhesive velcro).

  Yes

  No

  N/A

• Have all cables been labeled? This includes power. <br>- Take a picture of random cables showing affixed labels.

  Yes

  No

• Verify that all AV cabling within the rack has been secured with only Velcro. Only power cabling is permitted to be secured with zip ties. Take a picture showing that Velcro has been used.

  Media

• Verify that the rack has been cleaned and that there are no wire clippings, saw dust or paperwork left behind. - Take a picture from far enough away that shows the cleanliness behind the rack.

  Media

• Take picture of the REAR of the rack to show the elevation and organization of the rack.

  Media

• Take picture of the FRONT of the rack to show the elevation and organization of the rack.

  Media

• Rack Enclosures

  Passed

  Failed

• Is ceiling box accessible?

  Yes

  No

• Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. - Pay close attention to Phoenix connections (heat shrink), Category cable connections and soldered terminations.

  Yes

  No

• Ensure all power bricks and small devices have been secured in storage box to avoid falling out the ceiling.

  Yes

  No

• Verify every DB-9 has a shell installed.

  Yes

  No

  N/A

• Do all terminated category cables have boots installed? - Take photo of terminated cables with boots on them.

  Yes

  No

• Verify all Phoenix (captive screw) terminations that have a zip tie strain relief have in fact been zip tied. <br>- Take a picture of some of the connections showing this.

  Yes

  No

  N/A

• Verify that all wires have a unique identifying label affixed. This includes power. - Take a picture of random cables showing affixed labels.

  Media

• Take photo of entire ceiling enclosure showing all gear.

  Media

• Ceiling Boxes

  Passed

  Failed

• Is scheduler level? Take photo showing scheduler and the ground as a level reference.

  Yes

  No

• Is scheduler on-line and connected to the rooms calendar?

  Yes

  No

• Is scheduler showing correct time and date?

  Yes

  No

• Are room availability indicators responding appropriately? - Take a photo of indicator in a booked meeting.

  Yes

  No

• Room Schedulers

  Passed

  Failed

• If a Nureva has been installed has the sound bar been calibrated?

  Yes

  No

  N/A

• Is sound bar level? - Take a picture showing a level to verify that the measured variance is no more than +/- .3 degrees from absolute 0.

  Yes

  No

• Has sound bar been installed properly and is secure?

  Yes

  No

• Take a picture of the sound bar FROM THE FRONT and THE SIDES showing the cabling if possible.

  Media

• Sound Bars

  Passed

  Failed

• Is camera secured to the mount?

  Yes

  No

• Is camera level with respect to the ground?

  Yes

  No

• Take a picture of the camera and its associated cabling.

  Media

• Are the camera's associated cabling/devices properly installed and or dressed?

  Yes

  No

• Are cables connected to the camera labeled?

  Yes

  No

  N/A

• Cameras

  Passed

  Failed

• What type of microphones are present in the system? (click all that apply)

  Select Wired mics Wireless mics Ceiling mics

  • Wired mics
  • Wireless mics
  • Ceiling mics

• Are there multiple wireless mics?

  Yes

  No

• Are all mics labeled correctly? (Do the labels match the user interface labeling) - Take photo(s) of labels on mics

  Yes

  No

• Are wireless mics RF?

  Yes

  No

• Take photo of each mic receiver showing different frequencies.

  Media

• Are the mics Dante or WiFi?

  Yes

  No

• Take a picture of the location of the base unit and access point.

  Media

• Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  Yes

  No

• Are cables connected to the mic(s) labeled?

  Yes

  No

  N/A

• Take picture showing cable dressing.

  Media

• Are all table mics oriented correctly?

  Yes

  No

  N/A

• Take pic showing all ceiling mics

  Media

• Microphones

  Passed

  Failed

• See seperate cert for Shared Head End

• List in the notes what additional gear has been installed.

• Take a photo of any additional gear that has been installed. Ensure that gear has been properly installed according to Immedia and manufacture standards.

  Media

• Verify that all speakers have clean grilles and consistently orientated logos. Verify that grills have been installed firmly secured all the way. Take a picture of the speakers in the room/area.

  Media

• Have all speakers been properly supported?

  Yes

  No

• Speakers

  Passed

  Failed

• Is the control interface mounted on the wall?

  Yes

  No

• Take a picture of the control interface with a level.

  Media

• If there is a button panel being used, have the pemanent labels been applied?

  Yes

  No

  N/A

• Take a picture of the control panel at its location and its associated cabling.

  Media

• Is the control interface on the table?

  Yes

  No

• Take a picture of the control interface with the cabling visible in the image.

  Media

• Can the control interface move freely without pinching any cables?

  Yes

  No

• User Interface/Controllers

  Passed

  Failed

• Is there a display/monitor attached to podium?

  Yes

  No

• Is display securely mounted?

  Yes

  No

• Take a photo of all cabling in podium.

  Media

• Are cables in podium labeled?

  Yes

  No

• Podiums

  Passed

  Failed

• Is display securely mounted to cart? - Take a photo of security features engaged.

  Yes

  No

• Take a photo of all associated cabling.

  Media

• Is display level in relation with ground?

  Yes

  No

• Take a photo of front and back of display cart showing all gear attached to cart.

  Media

• Mobile Carts

  Passed

  Failed

Functionality and Use Cases

• What type of System

  Select VTC/BYOD Presentation Only ATC Signage Soundmasking/BGM Local Microphone Reinforcement Misc. AV I/O (Bluetooth, recorders, ALS, etc)

  • VTC/BYOD
  • Presentation Only
  • ATC
  • Signage
  • Soundmasking/BGM
  • Local Microphone Reinforcement
  • Misc. AV I/O (Bluetooth, recorders, ALS, etc)

• Is this a stand alone BYOD room?

  Yes

  No, Only VTC

  Both VTC & BYOD

• What type of Video Conferencing system is present?

• If a PTZ camera is deployed, are you able to control camera (Pan, Tilt and Zoom)?

  Yes

  No

  N/A

• Has PM/Engineering been notified of issue?

  Yes

  No

• Are the VTC credentials configured correctly?

  Yes

  No

• Make a test call and take a photo in a test call with a designated Immedia team member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  Media

• Is the room controller functioning properly? - Take a photo of room controller

  Yes

  No

• Is all configuration completed and time zone set for local time zone?

  Yes

  No

• Able to invite users while in a meeting?

  Yes

  No

• Confirm the call directory is available.

  Yes

  No

• Are peripherals working correctly when connected to USB (camera, mics and speakers)?

  Yes

  No

• Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  Media

VTC

• What type of Video Conferencing system is present?

• Are the VTC credentials configured correctly?

  Yes

  No

• Is all configuration completed and time zone set for local time zone?

  Yes

  No

• Confirm the call directory is available.

  Yes

  No

• Is the room controller functioning properly? - Take a photo of the room controller

  Yes

  No

• Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  Media

BYOD

• Are peripherals working correctly when connected to USB (camera, mics and speakers)?

  Yes

  No

• Make a test call and take a photo in a test call with a designated Immedia QC member. Test for: - video clarity - full camera control (to the extent allowed by the camera) - content sharing while in a call and locally while not in a call (with audio if allowed by the system) - Verify that audio can be heard locally and on the far end

  Media

• Does room have speakers installed

  Yes

  No

  N/A

• Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  Media

• VTC/BYOD

  Passed

  Failed

• Is signal passing to end points while connecting to input source?

  Yes

  No

• Take a picture of source on end point.

  Media

• Does room have speakers installed

  Yes

  No

  N/A

• Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  Media

• Presentation Only

  Passed

  Failed

• Is this Zoom digitial signage?

  Yes

  No

• Has the Zoom system been activated using the activation code?

  Yes

  No

• Does Video work properly when sharing content?

  Yes

  No

• Take a picture of Zoom screen or content.

  Media

• Is the signage player displaying a logo/splash screen/content?

  Yes

  No

• Take a picture of display showing logo/splash screen/content.

  Media

• Video Sources/Digital Signage

  Passed

  Failed

• Is BGM credentials configured correctly?

  Yes

  No

  N/A

• Use the approved SPL meter (Decibel X) to take a sound measurement throughout the workspace (open office area, hallways, lobby, break room. etc). Verify that the measured variance is no more than +/-5dB from point to point. - Take a picture from SPL meter for each different area. (Include at least 5 photos)

  N/A

• Client signature for sound masking/BGM approval.

  Sign

• Soundmasking/BGM

  Passed

  Failed

• Are all microphones intelligible throughout the room?

  Yes

  No

• Do handheld microphones pass function testing?

  Yes

  No

  N/A

• Do lavalier microphones pass function testing?

  Yes

  No

  N/A

• Do lectern microphones pass function testing?

  Yes

  No

  N/A

• Is there audible feedback when standing under a speaker?

  Yes

  No

• Local Microphone Reinforcement

  Passed

  Failed

• List any additional audio and video devices in the system. - Take photos of all additional gear

• Are devices functioning properly?

  Yes

  No

• Misc. AV I/O

  Passed

  Failed

• Is SIP/VOIP configured?

  Yes

  No

• Is the room dialer functioning properly? - Take a photo of room controller

  Yes

  No

• Make test call. Is speech intelligible on both near and far end?

  Yes

  No

• ATC

  Passed

  Failed

• What are the Use Cases?

  Select System Start Up Audio Only Calling Teams Meeting Zoom Meeting

  • System Start Up
  • Audio Only Calling
  • Teams Meeting
  • Zoom Meeting

• On first use of the day (or after 30min timer for system sleep) is the room all off?

  Yes

  No

  N/A

• Does one touch on the touch screen turn the monitors on?

  Yes

  No

  N/A

• Does one touch on the touch screen display the Teams or Zoom splash page?

  Yes

  No

  N/A

• Does the Teams or Zoom splash page remain on the touch screen after the first use of the day is completed?

  Yes

  No

  N/A

• System Start Up

  Passed

  Failed

• Do internal extensions function as expected? (Call SOC- 602)

  Yes

  No

• Does external calling function as expected? (Call a cell phone)

  Yes

  No

• Does the room receive calls from an internal Extension? (Request callback from SOC)

  Yes

  No

• Does the room receive calls from external phone numbers? (Call room from cell phone)

  Yes

  No

• Audio Only Calling

  Passed

  Failed

• Is the room a single display or dual displays?

  Single Display

  Dual Displays

• Does the single display default to the Teams call/presentation?

  Yes

  No

• Does one of displays default to the Teams call/ near side presentation?

  Yes

  No

• Does the other display show the shares from far side of the call?

  Yes

  No

• Can the room join a scheduled meeting?

  Yes

  No

• Does content sharing function as expected for near side and far side from the In Room PC?

  Yes

  No

  N/A

• Does content sharing function as expected for near side and far side from the HDMI interface (Laptop)?

  Yes

  No

  N/A

• Does content sharing function for near side and far side from wireless sharing?

  Yes

  No

  N/A

• Does content sharing function from the remote participant?

  Yes

  No

  N/A

• Can audio be heard from remote participant content sharing?

  Yes

  No

  N/A

• Can video be viewed from remote participant content sharing?

  Yes

  No

  N/A

• Can you start an ad-hoc meeting from the room by pressing the New Meeting icon?

  Yes

  No

  N/A

• Can you select invitees for ad-hoc meetings?

  Yes

  No

  N/A

• Once the invitee accepts does the meeting automatically start?

  Yes

  No

  N/A

• Can the room dial into Teams meetings currently in progress?

  Yes

  No

  N/A

• Can additional participants be added to an in-progress meeting from the room?

  Yes

  No

  N/A

• Teams Meetings

  Passed

  Failed

• Is the room a single display or dual displays?

  Single Display

  Dual Displays

• Does the single display default to the Zoom call/presentation?

  Yes

  No

• Does one display default to the Teams call/presentation?

  Yes

  No

• Does the second display remain blank (blank is the expected outcome)?

  Yes

  No

• Can the room join a scheduled meeting?

  Yes

  No

• Can the room accept a Zoom invite for a meeting?

  Yes

  No

• Do the toggles for the chat, participants list, and reactions function as expected?

  Yes

  No

• When a meeting starts does the camera default to active?

  Yes

  No

• When a meeting starts do the microphones default to active (unmuted)?

  Yes

  No

• Does content sharing function as expected?

  Yes

  No

• Zoom Meetings

  Passed

  Failed

Control

• Is there a control interface in the room? (Not Teams or Zoom controller)

  Yes

  No

• Are all buttons on interface functioning? If not list in notes what is not functioning. - Run through the interface in its entirety ensuring that all switching, metering and muting is functioning. You must send all inputs to all outputs and maximize the system limitations.

  Yes

  No

• Take a CLOSE-UP picture of EACH of the pages available if the interface is an iPad or Crestron TP (this includes power on/off pages, help pages, ETC). - If the interface is a button panel of any type, take a close enough picture so all button labels can be clearly read.

  Media

• Audio volume ramps and lowers by 10dB on each press?

  Yes

  No

• Closed Caption are available for room controls

  Yes

  No

  N/A

• Is there an occupancy sensor in the room?

  Yes

  No

• Is occupancy sensor working according to scope?

  Yes

  No

• Is there a partition sensor in the room?

  Yes

  No

• Is partition sensor(s) affecting control system as expected?

  Yes

  No

• Room Control

  Passed

  Failed

• How is the room being controlled?

• If room is being controlled via manufacture remote control then take a photo of the location where the remote is at.

  Media

• Is room working according to scope of work?

  Yes

  No

• Room Control

  Passed

  Failed

Administration

• Was the site left clean with all trash removed? (No boxes or parts left over)

  Yes

  No

• Inspect all of the installed equipment for damage. Report any issues that you find.

  Damage

  No Damage

• Enter any additional notes here.

• Administration

  Passed

  Failed

Additional Information and Photos

• Add any additional photos here.

  Media

• Add any additional information here.

Certification

• Has room Passed or Failed Certification?

  Passed

  Failed

• Describe all the issues for failure

• Is failure of cert due to an external circumstance? (furniture, client network, power requirements, etc.)

  Yes

  No

• Describe Issue -

• Does failed state affect functionality of room?

  Yes

  No

• Take a photo of entire room (panoramic photo if possible)

  Media