Independent Strata Management

• Property

• Property inspection conducted on

  Date

• Completed by

• Location
  Address

• Other personnel present at the time of the WHS & Property Risk Inspection

WHS and Property Risk Inspection.

• Position of Independent employee

  Select Facilities Manager Operations Manager Retail Manager Centre Manager Regional Manager WHS Manager General Manager

  • Facilities Manager
  • Operations Manager
  • Retail Manager
  • Centre Manager
  • Regional Manager
  • WHS Manager
  • General Manager

• Time at the commencement of inspection

  Date

Previous Monthly Inspection

• Has the previous monthly inspection been completed, and provided to executive comity ?

  Yes

  No

  N/A

Traffic Management - Undercover Car Park

• Have all entries to under cover car parks implemented maximum height measures and signage that is clearly visible? (make notes if there is repairs required or if the height is no longer relevant due to internal changes)

  Yes

  No

  N/A

• Line Marking - Pedestrian crossings implemented for centre access or egress, directional arrows in place and appropriate?

  Yes

  No

  N/A

• In your opinion what is the standard in terms of wear and tear of the existing line markings?

  Excellent

  Good

  Average

  Poor requires R&M

• Are there any pot holes or surfaces that require repair? (If the answer is yes take photos of all identified)

  Yes

  No

  N/A

• Are all protective bollards and guard rails in place and fit for purpose?

  Yes

  No

  N/A

• *For car spaces opposite wall structures, have wheel stops been implemented?

  Yes

  No

  N/A

• Are all lights within the car park working and the area is bright and easily visible?

  Yes

  No

  N/A

• Overall assessment of the Traffic Management - undercover car park

  Safe

  At Risk

  N/A

• Other observation or notes

• Add media

  Media

Confined Spaces

• Are all identified confined spaces clearly labeled?

  Yes

  No

  N/A

• How are the confined spaces labelled?

  Stencil Painted

  Fixed Plate

  Combination of both

• *If the confined spaces are painted stencils, what is their condition?

  Clear

  Requires Refreshing

• Overall assessment of Confined Spaces management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Pools and spa's

• Is the pool/spa area securely fenced with a child proof latched gate?

  Yes

  No

  N/A

• Do the gates open outward away from the pool area?

  Yes

  No

  N/A

• Is there adequate CPR and resuscitation signage around the pool and are at least 300mm x 300mm

  Yes

  No

  N/A

• Does the pool/spa have water depth markers?

  Yes

  No

  N/A

• Are the pool/spa chemicals stored securely with a safety data sheet(SDS) located in close proximity to the chemicals, is current and easily accessible?

  Yes

  No

  N/A

Waste Management - Waste Stream

• *Is there a waste separation system in place including signage, bin placement zones and clearly definable bins for recycling and waste?

  Yes

  No

  N/A

• Is there a lock down system in place for bins?

  Yes

  No

  N/A

• Overall assessment of Waste Stream management?

  Highly effective

  Effective

  Average

  Poor

  Ineffective

• Other observations or notes?

• Add media

  Media

Hazardous Materials

• Does the building have Asbestos?

  Yes

  No

  N/A

• I have inspected all of the identified Asbestos and confirm that it is clearly labelled?

  Yes

  No

  N/A

• *All identified in situ non friable Asbestos at the centre is currently in good condition and presents no risk? (Make comments and take photos)

  Safe

  At Risk

  N/A

• Has a hazardous chemical register been completed and provided to the fire brigade?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management

• *Is the contractor lock box system in place, locked and in good condition with all required & current documentation?

  Yes

  No

  N/A

• Does the lock box have a sign-in/sign-out register with evidence of being complied with?

  Yes

  No

  N/A

• *Emergency contact details of all key Independent personnel is displayed and up to date.

  Yes

  No

  N/A

• Where applicable a copy of the Hazardous Materials & Asbestos register is available for reference?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management - Spot Check

• During the inspection are there any contractors undertaking work on site? (If yes provide details of the contractor and work being completed)

  Yes

  No

  N/A

• Have they completed the sign-in register before commencing work?

  Yes

  No

  N/A

• For high risk contractors has a risk assessment been completed and available prior to commencement of work on site?

  Yes

  No

  N/A

• Is all electrical equipment used on site tagged and tested?

  Yes

  No

  N/A

• *House keeping practices whilst working onsite?

  Safe

  At Risk

  N/A

• In terms of WHS an observation of the contractor undertaking work on site would be best described as? -

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

External Access / Egress - Public Liability STF

• *Are all common traffic areas (paths, walkways and stairs) outside of the building in sound condition that does not present as a potential slip trip and fall hazard.

  Yes

  No

  N/A

• I have inspected all Garden beds for potential trip hazards such as tree stumps or exposed irrigation lines. Did you identify any potential trip hazards?

  Yes

  No

  N/A

• Overall the condition of the external walkways are?

  Good

  Average

  Poor

  Requires R&M

• All external steps and stairs have the appropriate safety measures in place including handrails, slip resistant edges and warning signs for steep or weather exposed areas?

  Yes

  No

  N/A

• Overall assessment of external areas for Slip Trip & Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Internal Access / Egress - Public Liability STF

• Are all internal floors of the building in sound condition that does not present as a potential Slip Trip & Fall hazard?

  Yes

  No

  N/A

• Are there any current or known roof water leaks requiring repair that present slip and fall risks in common traffic areas?

  Yes

  No

  N/A

• Overall assessment of internal areas for Slip Trip &Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Security

• How many CCTV cameras are currently installed within the building?

  Select 1 2 3 4 5 6 7 8 9 10 11 12

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12

• *I have inspected the CCTV cameras and all are working and unobstructed?

  Yes

  No

  N/A

• There are presently how many CCTV cameras are not working at the time of inspection?

  Select Zero One Two Three Four Five Six Seven Eight

  • Zero
  • One
  • Two
  • Three
  • Four
  • Five
  • Six
  • Seven
  • Eight

• CCTV coverage is in place for all of the buildings main entries?

  Yes

  No

  N/A

• Overall assessment of the building CCTV coverage?

  Excellent

  Average

  Poor

• Other observations or notes?

Emergency Response & Fire Protection

• I have inspected all fire protection extinguishers and hose reels, there is clear access and no obstructions.

  Yes

  No

  N/A

• Fire extinguishers, hose reels, hydrants have been inspected within the past six months?

  Yes

  No

  N/A

• I have inspected all fire doors and confirm they are clearly signed, open effectively, have clear access internally & externally and all exit signs are illuminated.

  Yes

  No

  N/A

• Emergency evacuation plans are clearly displayed and correctly orientated in all areas?

  Yes

  No

  N/A

• Has fire warden training or an evacuation drill occurred in the past six months?

  Yes

  No

  N/A

• *Inspecting the fire panel there are no faults presently displayed?

  Yes

  No

  N/A

• *I have reviewed the EWIS maintenance log books and found the program is being carried out appropriately.

  Yes

  No

  N/A

• Currently Base Building fire compliance for this facility is __________ %

• Overall assessment of Emergency Response and Fire Protection?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Electrical Safety

• *All Electrical Distribution rooms are locked and are clearly signed as electrical and restricted access?

  Yes

  No

  N/A

• *The Electrical Distribution Room is clean and free from any items not associated with its intended usage?

  Yes

  No

  N/A

• *I have visually inspected all common area leads and sockets - all are tagged / tested & in good condition?

  Yes

  No

  N/A

• Residual Current Devices (RCD) are currently in place for all outlets and have had an annual inspection?

  Yes

  No

  N/A

• Overall assessment for Electrical Safety?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Lifts and Elevators

• *I have inspected all lifts and at the time appear to function well i.e. door sensors, levelling and ride.

  Yes

  No

  N/A

• *The lift motor room is locked and displaying restricted access signage?

  Yes

  No

  N/A

• The lift motor room is clean and clear free from rubbish and other obstructing items?

  Yes

  No

  N/A

• *The lift motor room is well ventilated with good lighting?

  Yes

  No

  N/A

• *A plant risk assessment has been completed and is clearly displayed within the lift motor room?

  Yes

  No

  N/A

• Overall assessment of the lift motor room(s)?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Cooling Towers

• Does the building have Cooling Towers?

  Yes

  No

  N/A

• If the answer is yes, the Cooling Towers are currently under the control of -

  Charter Hall Retail

  Woolworths

  Coles

• *Cooling Towers have been registered and are currently displayed?

  Yes

  No

  N/A

• *Cooling Towers have restricted access with clear signage in place?

  Yes

  No

  N/A

• *A plant risk assessment has been completed and is displayed?

  Yes

  No

  N/A

• The area is clean and tidy with no rubbish or redundant items?

  Yes

  No

  N/A

• Overall assessment of Cooling Tower Management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Chillers and Air Handling Units

• Does the building have Chillers or Air Handling Units?

  Yes

  No

  N/A

• *Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Have risk assessments been completed, are up to date and are easily visible or accessible?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Overall assessment of AHU and/or Chillers?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Car Park Exhaust Fans

• Does the building have car park exhaust fans?

  Yes

  No

  N/A

• If yes how many?

  One

  Two

  Three

  Four

  Five

• *Is restricted access and clear signage in place?

  Yes

  No

  N/A

• *Have risk assessments been completed, are current and easily visible or accessible?

  Yes

  No

  N/A

• Overall assessment of car park exhaust fans?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Automatic Doors

• I have spent five minutes observing each of the auto doors and they are functioning normally?

  Yes

  No

  N/A

• *I have inspected all of the centres auto door sensors and have found that there is no visible damage?

  Yes

  No

  N/A

• Overall assessment of Automatic Doors?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Plant and Equipment - Miscellaneous

• *Are there any items of plant or equipment such as roller doors, motorised gates, elevated platforms etc?

  Yes

  No

  N/A

• Details of other plant and equipment -

• Where applicable -Is restricted access and clear signage in place?

  Yes

  No

  N/A

• Have risk assessments been completed, are up to date and are easily visible or accessible?

  Yes

  No

  N/A

• Are the areas in which these are located clean and clear of rubbish or debris?

  Yes

  No

  N/A

• Overall assessment of plant and equipment detailed?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Working at Height

• *Roof access and egress has appropriate controls in place with fixed ladders and fall arrest?

  Yes

  No

  N/A

• Walkways are installed and provide access to all routine maintenance activities for plant and equipment?

  Yes

  No

  N/A

• *Anchor points are in place for all areas with unprotected edges and have been tested within the past 12 months?

  Yes

  No

  N/A

• I have inspected all roof walkways and all are in good condition and do not present any trip and fall hazards?

  Yes

  No

  N/A

• Overall assessment of Working at Height?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Cleaning

• *Cleaners room is clearly signed with unauthorised access and is locked when unattended?

  Yes

  No

  N/A

• *Cleaners room is well organised, clean and tidy?

  Yes

  No

  N/A

• The cleaners room is well ventilated with good lighting?

  Yes

  No

  N/A

• *All chemicals are stored in designated storage areas and bunded?

  Yes

  No

  N/A

• Chemical storage rooms have clear external signage and are locked?

  Yes

  No

  N/A

• All chemicals are clearly labelled within fit for purpose dispensers?

  Yes

  No

  N/A

• A Safety Data Sheet (SDS) is located in close proximity to the chemicals, is current and easily accessible?

  Yes

  No

  N/A

• First Aid kits are available and appear to be well supplied with all the essentials?

  Yes

  No

  N/A

• Overall assessment of chemical and chemical storage?

  Excellent

  Good

  Average

  Poor

  Action Required

• Other observations or notes?

• Add media

  Media

Building Exterior

• A visual inspection has been completed to identify any loose or damaged tiles, brick work, cladding etc that presents a safety risk?

  Yes

  No

  N/A

• A visual inspection has been completed of all windows and glazing to identify anything that presents a safety risk?

  Yes

  No

  N/A

• *A visual inspection has been completed of all exterior signage and lighting to identify anything that may present as a safety risk?

  Yes

  No

  N/A

• A perimeter and boundary inspection has been completed to identify anything that presents as a safety risk?

  Yes

  No

  N/A

• Overall assessment of the building exterior?

  Safe

  At Risk

  N/A

• Other observations or notes?

General comments / other identified WHS or Property Risks

• Time at the completion of the inspection

  Date

• Signature of Independent employee who completed the WHS & Property Risk Inspection

  Sign

• Add media

  Media