Information Security Room Audit

• Document No.

• Auditor(s) (1 per line)

• Date/Time

  Date

• Site/Venue

• Location
  Address

• Room

Security

• Ground floor?

  Off

  On

• Number of ground floor windows

• Are all windows capable of being locked?

  Yes

  No

  N/A

• Fire exit route?

  Off

  On

• Number of doors (Entry/exit points)

• Who can ACCESS the door(s)<br>(NB Estates and IT staff are assumed)

  Anybody (including the public)

  Staff, students and authorised visitors

  Selected staff only

• How is access restricted to selected staff?

  Select Key Lock Code Lock Magnetic Stripe Proximity Tag RFID Card/Tag Other

  • Key Lock
  • Code Lock
  • Magnetic Stripe
  • Proximity Tag
  • RFID Card/Tag
  • Other

• Who can LOCK/UNLOCK the door(s)<br>(NB Estates and IT staff are assumed)

  Anybody (including the public)

  Staff, students and authorised visitors

  Selected staff only

• Door security (selected staff only)

  Select Key Lock Code Lock Magnetic Stripe Proximity Tag RFID Card/Tag Other

  • Key Lock
  • Code Lock
  • Magnetic Stripe
  • Proximity Tag
  • RFID Card/Tag
  • Other

• Are the doors/windows covered by CCTV recording?

  Yes

  No

  Don't know

• Is the interior of the room covered by CCTV recording?

  Yes

  No

  Don't know

• Is the location covered by an intrusion alarm system out of normal business hours?<br>(This might be in the form of PIR or door or window sensors)

  Yes

  No

  N/A

• Is the location covered by a fire alarm system?<br>(i.e. does the room have appropriate smoke detection)

  Yes

  No

  N/A

• Are fire extinguishers available nearby and in date?

  Yes

  No

  N/A

Findings

• Are the door(s) locked<br>(Choose N/A if staff present)

  Yes

  No

  N/A

• Are the window(s) locked<br>(Choose N/A if staff present)

  Yes

  No

  N/A

• Does the location contain confidential information?

  Yes

  No

• Is confidential information secured so that it can't be seen through door(s) or window(s)?

  Yes

  No

  N/A

• Is all confidential data secured?<br>(Check workspaces, notice boards, shelves, folders, etc.)

  Yes

  No

  N/A

• Where is confidential information stored? (Select all that apply)

  Select Filing cabinets Steel Cupboards Desk Drawers Box Files Archive Boxes Other

  • Filing cabinets
  • Steel Cupboards
  • Desk Drawers
  • Box Files
  • Archive Boxes
  • Other

• Are ALL these stores capable of being secured?

  Yes

  No

  N/A

• Are they ALL secure at the moment?

  Yes

  No

  N/A

• Is confidential information at elevated risk from other factors such as fire or flood? (Please provide details)

• Are keys secured?<br>(Are any keys for the room, cabinets, drawers, etc. secured? i.e. Keys should not be left in locks)

  Yes

  No

  N/A

• Are ALL unattended computers locked or powered off?<br>(You may need to turn on the screens and/or wake the computer to check fully)

  Yes

  No

  N/A

• Are unlocked & unattended computer screens free of confidential information?

  Yes

  No

  N/A

• Are laptops or other portable computing or storage devices secured?<br>(Items such as laptops/phones/tablets and removable storage should be locked away when not in use)

  Yes

  No

  N/A

• Are bins (including paper recycling) free of confidential information?

  Yes

  No

  N/A

• Additional notes:

• Signature(s)

  Sign