Infrastructure and Environment Audit

• Building being audited:

• Building Address:

• Date of Audit:

  Date

• Auditee:

• Auditor:

Introduction and format of the audit

• Those involved:
  Quality Team
  H&S Team
  Facilities Team

• The purpose of this audit is to ensure that the Buildings and infrastructure are meeting their statutory requirements with regards to statutory requirements and building maintenance.

General Information

• Name of auditor

• Name of auditor

• Name of Facilities / Security Manager

• Name of HSE Manager

General Notes

Section 1 - Regulatory Reform (Fire Safety) Order

• 1.1 - Is there evidence that Fire Evacuation Drills are carried out every 6 months?

  Yes

  Observation

  No

  Not Applicable

• 1.2 - Is there evidence that Fire Marshals are trained ?

  Yes

  Observation

  No

  Not Applicable

• 1.3 - Is there evidence that Fire Safety records are being kept on a weekly basis?

  Yes

  Observation

  No

  Not Applicable

Section 2 - Means of Escape

• 2.1 - Is there evidence that Means of Escape are being checked on a daily basis?

  Yes

  Observation

  No

  Not Applicable

Section 3 - Asbestos

• Is there any Asbestos on site?

  Yes

  No

  N/A

• 3.1 - Is there evidence that Asbestos Containing Materials are checked monthly?

  Yes

  Observation

  No

  Not Applicable

• 3.2 - Are all contractors informed of the location of asbestos containing materials prior to starting work?

  Yes

  Observation

  No

  Not Applicable

Section 4 - Management of Health & Safety at Work Regulations

• 4.1 - Is there evidence that an annual audit of significant building related risks is carried out?

  Yes

  Observation

  No

  Not Applicable

• 4.2 - Is there evidence that regular checks of significant building related risks are carried out?

  Yes

  Observation

  No

  Not Applicable

Section 5 - Contractors

• 5.1 - Is there evidence that any contractor work being carried out is pre planned ?

  Yes

  Observation

  No

  Not Applicable

• 5.2 - Is there evidence that purchase orders for contractor work are checked before work is allowed to commence?

  Yes

  Observation

  No

  Not Applicable

• 5.3 - Is there evidence that risk assessments and method statements for all contractors work are approved before work commences?

  Yes

  Observation

  No

  Not Applicable

• 5.4 Are all contractors approval documents up to date ?

  Yes

  Observation

  No

  Not Applicable

Section 6 - Health & Safety (First Aid) Regulations

• 6.1 - Is there evidence that an annual review of First Aid provision is carried out?

  Yes

  Observation

  No

  Not Applicable

• 6.2 - Is there evidence that regular checks of First Aid Equipment is carried out?

  Yes

  Observation

  No

  Not Applicable

Section 7 - Portable electrical equipment testing (PAT)

• 7.1 - Is there evidence that a complete inventory of all Portable Electrical Equipment carried out annually?

  Yes

  Observation

  No

  Not Applicable

• 7.2 - Is there any evidence that Personal Electrical Equipment is in use within the building?

  Yes

  Observation

  No

  Not Applicable

Section 8 - Emergency Lighting

• 8.1 - Is there evidence that monthly testing of Emergency Lighting is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 8.2 Is there evidence that an annual full discharge test of emergency lighting is being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 9 - Fire Alarm System

• 9.1 - Is there evidence that weekly testing of the Fire Alarm system is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 9.2 Is there evidence that a 6 monthly inspection of the fire alarm system is being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 10 - Fire Fighting Equipment

• 10.1 - Is there evidence that weekly visual inspections of the Fire Fighting Equipment is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 10.2 Is there evidence that an annual equipment certificate is issued for all fire fighting equipment?

  Yes

  Observation

  No

  Not Applicable

• 10.3 Is there evidence that a 5 yearly full discharge test of fire fighting equipment is carried out?

  Yes

  Observation

  No

  Not Applicable

Section 11 - Permits

• 11.1 - Are contractors permits correctly completed , signed on and off.

  Yes

  Observation

  No

  Not Applicable

Section 12- External Areas

• 12.1 - Is there evidence that daily inspections of External Areas are being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 13 - Alarm Systems

• 13.1 - Is there evidence that regular testing of the Disabled Toilet Alarm system is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 13.2 - Is there evidence that regular testing of the Emergency Call system is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 13.3 - Is there evidence that regular testing of the Emergency Panic Alarm system is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 13.4 - Is there evidence that daily testing of the Intruder Alarm system is being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 14 - External Lighting

• 14.1 - Is there evidence that monthly inspections of the External Lighting is being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 15 - Ladders

• 15.1 - Is there evidence that monthly inspections of the Ladders is being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 16 - Meter Readings

• 16.1 - Is there evidence that monthly Electricity Meter Readings are being taken?

  Yes

  Observation

  No

  Not Applicable

• 16.2 - Is there evidence that monthly Gas Meter Readings are being taken?

  Select Yes Observation No Not Applicable

  • Yes
  • Observation
  • No
  • Not Applicable

• 16.3 - Is there evidence that monthly Water Meter Readings are being take17

  Select Yes Observation No Not Applicable

  • Yes
  • Observation
  • No
  • Not Applicable

Section 17 - Regulatory Reform (Fire Safety) Order

• 17.1 - Is there a copy of the current Fire Risk Assessment?

  Yes

  Observation

  No

  Not Applicable

• 17.2 - Is there evidence that an annual review of the Fire Risk Assessment has been carried out?

  Yes

  Observation

  No

  Not Applicable

Section 18 - Air Conditioning

• Are there any Air Conditioning units on site?

  Yes

  No

  N/A

• 18.1 - Is there evidence that Servicing and F Gas checks of Air Conditioning equipment is carried out every 6 months?

  Yes

  Observation

  No

  Not Applicable

Section 19 - Automatic Door/Gates/Barriers

• Are there any Automatic Doors/Gates/Barriers on site?

  Yes

  No

  N/A

• 19.1 - Is there evidence that servicing of Automatic Doors/Gates/Barriers is carried out every 6 months?

  Yes

  Observation

  No

  Not Applicable

Section 20 - Gas

• 20.1 - Is there evidence that servicing of Gas Fired Boilers/Equipment is carried out every 6/12 months?

  Yes

  Observation

  No

  Not Applicable

• 20.2 - Is there evidence that annual testing for Catering Gas systems is carried out?

  Yes

  Observation

  No

  Not Applicable

Section 21 - Catering Equipment

• Is there any catering equipment on site?

  Yes

  No

  N/A

• 21.1 - Is there evidence that servicing of Gas Catering Equipment is carried out annually?

  Yes

  Observation

  No

  Not Applicable

• 21.2 - Is there evidence that servicing of Electrical Catering Equipment is carried out annually?

  Yes

  Observation

  No

  Not Applicable

• 21.3 - Is there evidence that cleaning, sterilising and testing of Extraction Fan/Canopy is carried out every 6/12 months?

  Yes

  Observation

  No

  Not Applicable

Section 22 - Lightning Conductors

• Does the building have a Lightning Conductor?

  Yes

  No

  N/A

• 22.1 - Is there evidence that annual visual inspection of Lightning Conductors is carried out?

  Yes

  Observation

  No

  Not Applicable

• 22.2 - Is there evidence that 5 yearly testing of Lightning Conductors (as part of the Fixed Electrical Wiring) is carried out?

  Yes

  Observation

  No

  Not Applicable

Section 23 - Fixed Electrical Wiring Installation

• 23.1 - Is there evidence that Periodic Inspection of Fixed Electrical Wiring Installations are carried out every 5 years ?

  Yes

  Observation

  No

  Not Applicable

Section 24 - Hazardous Waste

• 24.1 - Is there evidence that a permit check of the waster carrier is carried out?

  Yes

  Observation

  No

  Not Applicable

• 24.2 - Is there evidence that consignment notes are received and recorded for each waste transfer?

  Yes

  Observation

  No

  Not Applicable

Section 25 - Lifts

• Are there any type of lifts on site?

  Yes

  No

  N/A

• 25.1 - Is there evidence that monthly maintenance inspections of Passenger Lifts are being carried out?

  Yes

  Observation

  No

  Not Applicable

• 25.2 - Is there evidence that 6 monthly insurance inspections of Passenger Lifts are being carried out?

  Yes

  Observation

  No

  Not Applicable

• 25.3 - Is there evidence that annual insurance inspections of Powered Stair Lifts are being carried out?

  Yes

  Observation

  No

  Not Applicable

• 25.4 - Is there evidence that annual maintenance inspections of Powered Stair Lifts are being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 26- Legionella

• 26.1 - Is there evidence that annual sampling of water supplies is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 26.2 - Is there evidence that annual chlorination of water supplies is being carried out?

  Yes

  Observation

  No

  Not Applicable

• 26.3 - Is there evidence that 6 monthly water tank inspections are being carried out?

  Yes

  Observation

  No

  Not Applicable

• 26.4 - Is there a water risk assessment available?

  Select Yes Observation No Not Applicable

  • Yes
  • Observation
  • No
  • Not Applicable

• 26.5 - Is there evidence that the water risk assessment is reviewed every 2 years?

  Yes

  Observation

  No

  Not Applicable

• 26.6 Is there evidence that monthly monitoring of hot and cold water systems are being carried out?

  Yes

  Observation

  No

  Not Applicable

Section 27 - Energy Performance of Buildings

• 27.1 - Is there evidence that the annual Energy Performance of Building inspection has been carried out?

  Yes

  Observation

  No

  Not Applicable

Carry out an external physical site inspection of buildings to identify any serious Health & Safety issues

Issue No.

• Location:

• Health & Safety Issue:

• Photo of H&S Issue

  Media

1.0 Transport

• 1.1 Are all company vehicles serviced in line with the vehicle requirements and up to date?

  Yes

  Observation

  No

  Not Applicable

• 1.2 Are weekly inspections on vehicles carried out and recorded?

  Yes

  Observation

  No

  Not Applicable

• 1.3 Where applicable are MOT certificates up to date for all company vehicles ?

  Yes

  Observation

  No

  Not Applicable

• 1.4 Are pool cars sign out sign in forms used and completed correctly ?

  Yes

  Observation

  No

  Not Applicable

• 1.5 Is the company vehicle insurance up to date?

  Yes

  Observation

  No

  Not Applicable

• 1.6 is driver helpline checked for unauthorised drivers ?

  Yes

  Observation

  No

  Not Applicable

Security Arrangements

• 1.1 Is all CCTV operational and checked regularly

  Yes

  Observation

  No

  Not Applicable

• 1.2 Is CCTV serviced and repaired as required - Is a service arrangement in place?

  Yes

  Observation

  No

  Not Applicable

• 1.3 Are fire exits locked at the end of each day and opened prior to staff arriving?

  Yes

  Observation

  No

  Not Applicable

• 1.4 Are all staff and learners issued with badges ?

  Yes

  Observation

  No

  Not Applicable

• 1.5 Do All contractors sign in and out?

  Yes

  Observation

  No

  Not Applicable

• 1.6 Are all parcels signed in and logged ?

  Select Yes Observation No Not Applicable

  • Yes
  • Observation
  • No
  • Not Applicable

• 1.7 Are intruder alarms checked regularly and recorded ?

  Yes

  Observation

  No

  Not Applicable

• 1.8 Are the intruder alarms checked and serviced every 6 months?

  Yes

  Observation

  No

  Not Applicable

• 1.9 Are the fire alarms serviced every 6 months ?

  Yes

  Observation

  No

  Not Applicable

Summary of findings of audit

General Notes

Signatures

• Facilities Manager

  Sign

• HSE Manager

  Sign

• Auditors Signature

  Sign

• Auditors Signature

  Sign