Section 1 - People involved in the audit

Introduction and format of the audit

  • Those involved:
    Quality Team
    H&S Team
    Facilities Team

  • The purpose of this audit is to ensure that the Buildings and infrastructure are meeting their statutory requirements with regards to statutory requirements and building maintenance.

General Information

  • Name of auditor

  • Name of auditor

  • Name of Facilities / Security Manager

  • Name of HSE Manager

General Notes

Section 2 - Building Arrangements

Section 1 - Regulatory Reform (Fire Safety) Order

  • 1.1 - Is there evidence that Fire Evacuation Drills are carried out every 6 months?

  • 1.2 - Is there evidence that Fire Marshals are trained ?

  • 1.3 - Is there evidence that Fire Safety records are being kept on a weekly basis?

Section 2 - Means of Escape

  • 2.1 - Is there evidence that Means of Escape are being checked on a daily basis?

Section 3 - Asbestos

  • Is there any Asbestos on site?

  • 3.1 - Is there evidence that Asbestos Containing Materials are checked monthly?

  • 3.2 - Are all contractors informed of the location of asbestos containing materials prior to starting work?

Section 4 - Management of Health & Safety at Work Regulations

  • 4.1 - Is there evidence that an annual audit of significant building related risks is carried out?

  • 4.2 - Is there evidence that regular checks of significant building related risks are carried out?

Section 5 - Contractors

  • 5.1 - Is there evidence that any contractor work being carried out is pre planned ?

  • 5.2 - Is there evidence that purchase orders for contractor work are checked before work is allowed to commence?

  • 5.3 - Is there evidence that risk assessments and method statements for all contractors work are approved before work commences?

  • 5.4 Are all contractors approval documents up to date ?

Section 6 - Health & Safety (First Aid) Regulations

  • 6.1 - Is there evidence that an annual review of First Aid provision is carried out?

  • 6.2 - Is there evidence that regular checks of First Aid Equipment is carried out?

Section 7 - Portable electrical equipment testing (PAT)

  • 7.1 - Is there evidence that a complete inventory of all Portable Electrical Equipment carried out annually?

  • 7.2 - Is there any evidence that Personal Electrical Equipment is in use within the building?

Section 8 - Emergency Lighting

  • 8.1 - Is there evidence that monthly testing of Emergency Lighting is being carried out?

  • 8.2 Is there evidence that an annual full discharge test of emergency lighting is being carried out?

Section 9 - Fire Alarm System

  • 9.1 - Is there evidence that weekly testing of the Fire Alarm system is being carried out?

  • 9.2 Is there evidence that a 6 monthly inspection of the fire alarm system is being carried out?

Section 10 - Fire Fighting Equipment

  • 10.1 - Is there evidence that weekly visual inspections of the Fire Fighting Equipment is being carried out?

  • 10.2 Is there evidence that an annual equipment certificate is issued for all fire fighting equipment?

  • 10.3 Is there evidence that a 5 yearly full discharge test of fire fighting equipment is carried out?

Section 11 - Permits

  • 11.1 - Are contractors permits correctly completed , signed on and off.

Section 12- External Areas

  • 12.1 - Is there evidence that daily inspections of External Areas are being carried out?

Section 13 - Alarm Systems

  • 13.1 - Is there evidence that regular testing of the Disabled Toilet Alarm system is being carried out?

  • 13.2 - Is there evidence that regular testing of the Emergency Call system is being carried out?

  • 13.3 - Is there evidence that regular testing of the Emergency Panic Alarm system is being carried out?

  • 13.4 - Is there evidence that daily testing of the Intruder Alarm system is being carried out?

Section 14 - External Lighting

  • 14.1 - Is there evidence that monthly inspections of the External Lighting is being carried out?

Section 15 - Ladders

  • 15.1 - Is there evidence that monthly inspections of the Ladders is being carried out?

Section 16 - Meter Readings

  • 16.1 - Is there evidence that monthly Electricity Meter Readings are being taken?

  • 16.2 - Is there evidence that monthly Gas Meter Readings are being taken?

  • 16.3 - Is there evidence that monthly Water Meter Readings are being take17

Section 3 - More Arrangements for Buildings

Section 17 - Regulatory Reform (Fire Safety) Order

  • 17.1 - Is there a copy of the current Fire Risk Assessment?

  • 17.2 - Is there evidence that an annual review of the Fire Risk Assessment has been carried out?

Section 18 - Air Conditioning

  • Are there any Air Conditioning units on site?

  • 18.1 - Is there evidence that Servicing and F Gas checks of Air Conditioning equipment is carried out every 6 months?

Section 19 - Automatic Door/Gates/Barriers

  • Are there any Automatic Doors/Gates/Barriers on site?

  • 19.1 - Is there evidence that servicing of Automatic Doors/Gates/Barriers is carried out every 6 months?

Section 20 - Gas

  • 20.1 - Is there evidence that servicing of Gas Fired Boilers/Equipment is carried out every 6/12 months?

  • 20.2 - Is there evidence that annual testing for Catering Gas systems is carried out?

Section 21 - Catering Equipment

  • Is there any catering equipment on site?

  • 21.1 - Is there evidence that servicing of Gas Catering Equipment is carried out annually?

  • 21.2 - Is there evidence that servicing of Electrical Catering Equipment is carried out annually?

  • 21.3 - Is there evidence that cleaning, sterilising and testing of Extraction Fan/Canopy is carried out every 6/12 months?

Section 22 - Lightning Conductors

  • Does the building have a Lightning Conductor?

  • 22.1 - Is there evidence that annual visual inspection of Lightning Conductors is carried out?

  • 22.2 - Is there evidence that 5 yearly testing of Lightning Conductors (as part of the Fixed Electrical Wiring) is carried out?

Section 23 - Fixed Electrical Wiring Installation

  • 23.1 - Is there evidence that Periodic Inspection of Fixed Electrical Wiring Installations are carried out every 5 years ?

Section 24 - Hazardous Waste

  • 24.1 - Is there evidence that a permit check of the waster carrier is carried out?

  • 24.2 - Is there evidence that consignment notes are received and recorded for each waste transfer?

Section 25 - Lifts

  • Are there any type of lifts on site?

  • 25.1 - Is there evidence that monthly maintenance inspections of Passenger Lifts are being carried out?

  • 25.2 - Is there evidence that 6 monthly insurance inspections of Passenger Lifts are being carried out?

  • 25.3 - Is there evidence that annual insurance inspections of Powered Stair Lifts are being carried out?

  • 25.4 - Is there evidence that annual maintenance inspections of Powered Stair Lifts are being carried out?

Section 26- Legionella

  • 26.1 - Is there evidence that annual sampling of water supplies is being carried out?

  • 26.2 - Is there evidence that annual chlorination of water supplies is being carried out?

  • 26.3 - Is there evidence that 6 monthly water tank inspections are being carried out?

  • 26.4 - Is there a water risk assessment available?

  • 26.5 - Is there evidence that the water risk assessment is reviewed every 2 years?

  • 26.6 Is there evidence that monthly monitoring of hot and cold water systems are being carried out?

Section 27 - Energy Performance of Buildings

  • 27.1 - Is there evidence that the annual Energy Performance of Building inspection has been carried out?

Section 4 - Physical Site Inspection

Carry out an external physical site inspection of buildings to identify any serious Health & Safety issues

    Issue No.
  • Location:

  • Health & Safety Issue:

  • Photo of H&S Issue

Section 5 Transport

1.0 Transport

  • 1.1 Are all company vehicles serviced in line with the vehicle requirements and up to date?

  • 1.2 Are weekly inspections on vehicles carried out and recorded?

  • 1.3 Where applicable are MOT certificates up to date for all company vehicles ?

  • 1.4 Are pool cars sign out sign in forms used and completed correctly ?

  • 1.5 Is the company vehicle insurance up to date?

  • 1.6 is driver helpline checked for unauthorised drivers ?

Section 6 Security

Security Arrangements

  • 1.1 Is all CCTV operational and checked regularly

  • 1.2 Is CCTV serviced and repaired as required - Is a service arrangement in place?

  • 1.3 Are fire exits locked at the end of each day and opened prior to staff arriving?

  • 1.4 Are all staff and learners issued with badges ?

  • 1.5 Do All contractors sign in and out?

  • 1.6 Are all parcels signed in and logged ?

  • 1.7 Are intruder alarms checked regularly and recorded ?

  • 1.8 Are the intruder alarms checked and serviced every 6 months?

  • 1.9 Are the fire alarms serviced every 6 months ?

Section 6 - Closing Meeting

Summary of findings of audit

General Notes

Signatures

  • Facilities Manager

  • HSE Manager

  • Auditors Signature

  • Auditors Signature

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