UON Office Inspection

• University Of Newcastle

• Faculty / School

• Building Location and Room Number

• Conducted on

  Date
• Location
  Address

• Personnel

Introduction

• This audit is designed to provide a method to review risks in the workplace and support the University in maintaining a safe work environment. If you have any difficulties using this form, please contact Infrastructure and Facility Services.

• Step 1: Advise the Faculty/School about the inspection so that they may inform staff in their area of the upcoming inspection.

• Step 2: Complete inspection findings in the following sections

• Step 3: Save a copy of the Audit and forward a copy to your safety committee representative, manager or relevant Health and Safety team member.

Housekeeping , Layout and Storage

• Is the area generally tidy and free of rubbish and debris?

  Yes

  No

  N/A

• Are walkways uncluttered and free from obstructions to egress paths to fire exits?

  Yes

  No

  N/A

• Are floor surfaces clean, dry and hazard free?

  Yes

  No

  N/A

• Are any stairs in good repair?

  Yes

  No

  N/A

• Are storage areas well maintained and desks tidy?

  Yes

  No

  N/A

• Are stored items easily accessible without the need for over reaching or use of ladders?

  Yes

  No

  N/A

• Are any chemicals signed/labelled and stored appropriately?

  Yes

  No

  N/A

• Are Safety Data Sheets available for chemical substances?

  Yes

  No

  N/A

Fire and Emergency

• Are emergency exits clearly signed and unobstructed?

  Yes

  No

  N/A

• Are all building/floor warden names correctly displayed and known?

  Yes

  No

  N/A

• Are emergency procedures and evacuation plans displayed and practised?

  Yes

  No

  N/A

• Do people know what the fire alarm sounds like?

  Yes

  No

  N/A

• Are extinguishers clearly signed and unobstructed?

  Yes

  No

  N/A

• Are fire extinguisher tags up to date?

  Yes

  No

  N/A

First Aid

• Is the areas first aid officer(s) clearly identified and current?

  Yes

  No

  N/A

• Is the first aid kit clearly identified and easily accessible?

  Yes

  No

  N/A

• Are the contents of the kit appropriate for the area?

  Yes

  No

  N/A

• Are the contents of kit sufficiently stocked, clean and in-date for use?

  Yes

  No

  N/A

• Is there a treatment record booklet in the kit and is it used?

  Yes

  No

  N/A

Lighting

• Is all lighting working and appropriate to the task?

  Yes

  No

  N/A

• Is the area free from glare and shadows minimised?

  Yes

  No

  N/A

• Are people able to control incoming natural light?

  Yes

  No

  N/A

Noise

• Are there areas free from distracting or disruptive noises?

  Yes

  No

  N/A

• Are people able to be heard without raising their voices?

  Yes

  No

  N/A

• Are screens or partitions in use?

  Yes

  No

  N/A

Office Equipment and Personal Protective Equipment (PPE)

• Is equipment clean and tidy?

  Yes

  No

  N/A

• Is equipment in good working order?

  Yes

  No

  N/A

• Are procedures for use displayed and people trained?

  Yes

  No

  N/A

• Is common use equipment situated clear of workstations?

  Yes

  No

  N/A

• Is there adequate workspace around equipment?

  Yes

  No

  N/A

• Is equipment maintained and available?

  Yes

  No

  N/A

• Has PPE needs been assessed and supplied if required?

  Yes

  No

  N/A

• Are workers trained in the correct use of PPE?

  Yes

  No

  N/A

• Is supervision provided in the correct use of PPE?

  Yes

  No

  N/A

Ergonomics and Manual Handling

• Have manual handling tasks been examined and managed?

  Yes

  No

  N/A

• Have repetitive tasks been examined and managed?

  Yes

  No

  N/A

• Are mechanical aids available and used when required?

  Yes

  No

  N/A

• Do workstations suit people's needs?

  Yes

  No

  N/A

• Is work height and chair adjustable?

  Yes

  No

  N/A

• Are staff trained to setup workstations appropriately or have they had their workstations set up?

  Yes

  No

  N/A

• Is there a need for foot rests and are they provided?

  Yes

  No

  N/A

• Are document holders available if needed?

  Yes

  No

  N/A

• Is screen based equipment located to prevent glare, shadows?

  Yes

  No

  N/A

Electrical

• Are electrical cords in good order?

  Yes

  No

  N/A

• Do permanent electrical appliances have their own outlet?

  Yes

  No

  N/A

• Is powerboard and extension cord use kept to a minimum?

  Yes

  No

  N/A

• Is electrical equipment testing up to date and tagged?

  Yes

  No

  N/A

• Insert additional comments here: Including actions needed and taken.

• A meeting has been arranged with Senior area representative to discuss findings?

  Yes

  No

  N/A

• Area Representative

• Add signature

  Sign

• Select date

  Date

• Please forward report to your Health & Safety Officer, manager or safety committee representative.