A. Site / Building Risk Profile

SITE / BUILDING RISK OUTLINE

General Profile

  • Site is Urban, Suburban or Rural ?

  • Type of Facility

  • Environment

  • People load on building ?

  • Approx Number of staff

  • Approx Number of students

  • Comments on this section:

Commercial Activity

  • Are commercial activities carried out at this complex ?

  • What type of commercial activity?

  • Estimated value of commercial activity?

  • Is there critical infrastructure assets supporting the commercial activity ?

  • Estimated value of assets?

  • Describe the assets?

  • Are there BCPs or other strategies to support the critical commercial activities ?

  • Would the loss of activities (or delays) affect the provision of service to clients, customers or contracts ?

  • What percentage of the service would be impacted ? %

  • How long would it take to replicate the service or reseach ? Years

  • Comments on this section:

Administrative Activity (Major Professional Services sections)

  • Are administrative activities carried out at this complex ?

  • What type of administrative activity?

  • Is there critical infrastructure assets supporting the administrative activity ?

  • Estimated value of assets?

  • Describe the assets?

  • Are there BCPs or other strategies to support the critical administrative activities ?

  • Would the loss of activities (or delays) affect the provision of service to clients, customers or contracts ?

  • What percentage of the service would be impacted ? %

  • How long would it take to replicate the service or reseach ? Years

  • Comments on this section:

Research Activity

  • Is research carried out at this complex ?

  • What type of research ?

  • Estimated value of research ?

  • Is there critical infrastructure assets supporting the research ?

  • Estimated value of assets?

  • Describe the assets?

  • Are there BCPs or other strategies to support the critical research activities ?

  • Would the loss of research activities (or delays) affect the provision of service to clients, customers or contracts ?

  • What percentage of the service would be impacted ? %

  • How long would it take to replicate the service or reseach ? Years

  • Comments on this section:

Teaching Activity

  • Is teaching carried out at this complex ?

  • What type of teaching ?

  • How much of the complex is allocated to teaching ? %

  • Is there critical infrastructure assets supporting the teaching ?

  • Estimated value of assets?

  • Describe the assets?

  • Are there BCPs or other strategies to support the critical teaching activities ?

  • Would the loss of teaching activities (or delays) affect the provision of service to clients, customers or contracts ?

  • What percentage of the service would be impacted ? %

  • How long would it take to replicate the service or teaching facilitity ? Months

  • Comments on this section:

Cash on site Risk

  • Is money held on the promises other than Petty Cash ?

  • What is the approximate value of cash held on site ?

  • How is cash secured ?

  • List employees or numbers of staff who have access to cash:

  • Comments on this section:

Site Accessabilty and Local Operational Management

  • Is the site location isolated and / or normally unmanned ?

  • Do workers operate in isolation ? (ie. Lone Worker)

  • Do lone workers sign in with UTAS security on arrival ?

  • At remote sites, does normal access trigger notification to UTAS security ?

  • Are there areas within the complex that operate out of normal University business hours ?

  • Are the out of hours operations 24/7 ?

  • Are out of hours operations supervised by qualified staff ?

  • What are the assumed expectations of central security services for these unsupervised activities ?

  • Do the managers of the complex have documented guidelines for who has access to the complex for after hours activities ?

  • Where are these guidelines filed ?

  • Are the guidelines adequate to provide clear instructions to both occupants and central security ?

  • Comments on this section:

Occupant Attitude Towards Security Matters and incidents

  • Have there been security problems in the past ?

  • Describe the major issues here:

  • How many security related incidents have been recorded in the past 2 years ? (data from IRIS)

  • Were the incidents of a high risk nature ?

  • Do staff have a proactive and friendly attitude towards security ?

  • Do students have a proactive and friendly attitude towards security ?

  • Do staff and students proactively lock equipment away when tasks are completed ?

  • What assets are vulnerable and need to be protected ?

  • For the occupants prespective, what is the most important aspect of security ?

  • Comments on this section:

BUILT INFRASTRUCTURE SECURITY

Perimeter Fence

  • Does the site have a perimeter fence, wall or other physical barrier around facility?

  • Is the fence line in good repair ? (no holes, areas where ground was washed away, or broken barb wire strands/arms)

  • Is a "clear zone" maintained around fence line ? (no debris or other vegetation that could block view or allow undetected intrusion)

  • Are "No Trespassing" signs posted along the perimeter at 100' intervals or a minimum of 3 signs per side?

Gates / Vehicle Barriers

  • Does the site have gates / barriers that prevent vehicle access to restricted areas or zones ?

  • Are gates in good repair and function properly?

  • Are gates electronically alarmed ?

Exterior Lighting

  • Are external lights vandal resistant ?

  • Are external sensitive areas provided with adequate lighting ?

  • Are perimeter doors and pathways supported by lighting ?

  • Is external lighting appropriate and sufficient ?

Roof access

  • Is there critical equipment / plant on the roof ?

  • Is there easy / unlocked access to the roof or plant rooms ?

  • Is access to the roof through dedicated hatches or panels?

  • Are roof access doors / hatches locked at all times ?

Windows

  • Are there any windows at ground level that pose an entry risk ?

  • Are ground level windows covered by mesh or bars ?

  • Is the locking of ground level windows undertaken and checked by staff or security ?

  • Are ground level windows electronically alarmed ?

  • Are there any natural or man-made features that allow easy entry through a window ?

  • What are these risk features ?

External Doors

  • Are all external doors fabricated from a solid /secure material ?

  • How many door entry points are there from the outside ?

  • What type of locking mechanism is used ?

  • Are perimeter doors on access control ?

  • Are perimeter doors locked (armed) during normal business hours ?

  • Are perimeter doors alarmed ?

  • Are these alarms monitored centrally by security ?

  • Are perimeter doors covered by CCTV cameras ?

  • Are there any service tunnel connections to this building / site ?

  • Are all chemical stores securely locked at all times ?

  • Is landscape / shrubbery near access doors and pedestrian ways well maintained and free from hiding points ?

Security and Safety Signage

  • Does site have "No Trespassing" signage posted at entry points?

Employee/Visitor Parking

  • Are designated Employee Parking Areas & Visitor Parking areas established ?

  • Is there adequate lighting in the parking areas & building exterior?

  • Is the Visitor Parking Area clearly signposted giving directional advice ?

Security Profile of Local Area and Surrounds

  • Area Crime Rate

  • Criminal activity history at the site and surrounds ?

  • Local Police Contact (Dept, Phone, & Address)

  • Police Distance From Site

  • Are there any infrastructure or facilities close-by that proves a security risk ? (explosives, fuel tanks, chemicals, or public facilities, general environment etc)

  • Are vehicles restricted from gaining close proximity to buildings ?

  • Is the area patrolled by police ?

  • Is the area patrolled by security ?

  • Comments on this section:

B. Security Controls, Interventions, & Risk Mitigation

RISK CONTROL and EMERGENCY MANAGEMENT

Key / Access Card Management

  • Do the occupants maintain a "Key Issue Log" or have access to "Access Control Card" reports at the site/building ?

  • Do occupant staff / managers regularly update security with current user requirements for access card privileges ?

  • Does security run regular reports on access card privileges and engage with the occupants ?

  • Are high risk interior office & shop/storage room doors kept closed and locked when not occupied?

Visitor Controls

  • Does the site/building have a dedicated visitor entrance ?

  • Type of security control at visitor entrance ?

  • Is a visitor Sign-In log in use ?

  • Are visitors required to wear a Visitor Badge whilst on site ?

  • Do visitors attend, or are given advise on, safety orientation detailing emergency evacuation, evacuation staging areas, Hazmat, PPE etc (the rules) ?

Reception and Lobby Controls

  • Does the site have a reception on the main entry level ?

  • Does the entry level foyer have zoned electronic security ?

  • Do staff around the main entrance zone they have a "programmed duress- CODE BLACK KEY" phone system in place ?

Facility Lockdown

  • Does the Building / Site have electronic lock down functionality ?

Emergency Preparedness

  • Do occupants (staff/students) attend annual emergency evacuation drill procedures ?

  • What percentage of all staff are involved ?

  • What percentage of student (full quota) are involved ?

  • Do occupants (staff/students) attend emergency familiarization training other than the annual evacuation drills ?

  • What percentage of all staff are involved ?

  • What type of training and how many staff ?

  • What percentage of student (full quota) are involved ?

  • What type of training and how many students ?

Risk Planning

  • Do the occupants have adequate Business Continuity Plans (BCPs) in place ?

  • Were the BCPs sighted as part of the audit ?

  • Does the complex have a history of natural disasters ? (Flooding; Fire etc)

  • Describe these events and the frequencies:

  • Are there any dangerous chemicals stored at this complex ?

  • Describe these chemicals and their storage locations:

  • Are these chemicals recorded in the UTAS Chemwatch Database ?

  • Are there any drugs held on the premises ?

  • Are the drugs held in a secure / safe area ?

  • Are the drugs listed on a managed manifest ?

  • Who controls and updates the drug manifest ? (Include contact number)

  • Are there any biological hazards occurring or stored at this complex ?

  • Describe what these might be and where they are stored.

  • Who controls / manages these biological hazards ? (include contact number)

SECURITY SYSTEMS

Intrusion Detection System (IDS)

  • Does the site have a working intruder alarm system ?

  • Enter type of system & monitoring company name if not central security:

  • Does the system undergo a full system test regularly ?

  • Does the system provide full coverage of site building(s)?

  • Who tests the system ?

  • Do alarms have a battery backup in case of power failure?

  • Do alarms have cellular or other RF backup in case of phone line loss?

  • Attach picture(s) of alarm keypad & main panel if installed

  • Are there any intruder alarms on the roof or other external element of the facility ?

CCTV

  • Does the site have a functioning CCTV system?

  • Type of system

  • Number of cameras

  • Is the CCTV system adequate ?

  • Does the system need to be reviewed in terms of location / coverage of high risk zones ?

Help Points

  • Does the building / site contain adequate help points

  • Are the help points tested on a regular schedule ?

  • Who tests the help points ?

Duress Alarms

  • Does the building / site contain duress alarm points

  • Are the duress alarms tested on a regular schedule ?

  • Who tests the duress alarms ?

  • Do staff in receptions throughout the building have a duress alarm, or a "programmed duress- CODE BLACK KEY" phone system in place ?

Door Access Control

  • Does the site have a functioning Access Control system?

  • Type of system

  • Percentage of external doors that have electronic control ?

  • Is the Access Control system adequate ?

  • Does the building / complex have ZONED access controlled spaces ?

  • Does the system need to be reviewed in terms of location / coverage of high risk zones ?

  • Is there a regular lockup routine ?

  • Is the lockup undertaken by staff or security ?

  • Is the lockup routine effective / efficient / sufficient ?

GUARDING AND PATROL SERVICES

Guards in Residence

  • Are there any guards stationed in the building ?

  • Given the site risk profile and systems mitigation's in place does this site/building require an on site guard ?

Guards in Residence Effectiveness

  • What are the roles of guards stationed in the building ?

  • What percentage of true and actual security tasks does the guard actually undertake ? (In this context security tasks include randomised patrols through the complex, incident report writing, investigations, escort roles)

  • Is this guard available for responding to emergencies at other sites if required ?

Dedicated Reception

  • Does the building have a dedicated, staffed, reception at the building entry?

Central Guard Patrols

  • Do central guards patrol the site / building after hours?

  • How often in "out of hours" are the random patrols ?

  • How often in "during office hours" are the random patrols ?

  • Who locks up the building ?

Security Response to Emergencies

  • What is the response time from central security to attend an emergency ?

  • Can backup security immediately be provided with the current resource availability ?

  • If required, what is the chances of obtaining additional security?

  • Who would supply the addition security services ?

Audit signoff

Final Comments

  • Comments:

Audit Signoff

  • Acknowledgement of person attending the audit / review

  • Select person signing this audit / review

  • Add signature

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