Insomnia Health & Safety Audit

• Site conducted (store name and code)hh

• Conducted on

  Date

• Prepared by

Arrival - First impressions

• Signage in good order

  Yes

  No

  N/A

• Site perimeter/security measures in good order

  Yes

  No

  N/A

• Paths and surfaces outside store are free from damage/slip trip hazards.

  Yes

  No

  N/A

• Is an opening checklist completed?

  Yes

  No

  N/A

• Is a closing checklist completed?

  Yes

  No

  N/A

Hazardous Substances

• Hazardous substances are stored correctly in original containers

  Yes

  No

  N/A

• A register with a list of the hazardous chemicals used has been completed ?

  Yes

  No

  N/A

• Employees are trained in use of hazardous substances including cleaning products.

  Yes

  No

  N/A

• Has store identified ways to prevent people being exposed to hazardous<br>chemicals and put those controls in place?

  Yes

  No

  N/A

• The most recent copies of the SDS are be available on site for each chemical used and stored at the point of use?

  Yes

  No

  N/A

• PPE is supplied and used, when working with hazardous chemicals as per advice on relevant SDS .

  Yes

  No

  N/A

• First Aid arrangements available for hazardous chemicals

  Yes

  No

  N/A

• Has store developed a procedure for the management of hazardous<br>chemical spills or ruptures eg obtained a spills kit, emergency planning?

  Yes

  No

  N/A

• Records that plant and equipment is serviced and maintained at a suitable frequency/as recommended by the manufacturer available for inspection?

  Yes

  No

  N/A

• Are manufacturers' manuals available for machinery and equipment?

  Yes

  No

  N/A

• Are there Standard (Safe) Operating Procedures (SOPs) available for users of equipment?

  Yes

  No

  N/A

• Is their an isolation or disengaging procedure in place when cleaning or<br>maintenance is performed?

  Yes

  No

  N/A

• Are all operators of equipment instructed, trained and supervised in<br>how to use it safely?

  Yes

  No

  N/A

• Is equipment only used for its intended purpose?

  Yes

  No

  N/A

• Does relevant equipment have guarding to prevent operators and others<br>accessing hazardous parts?

  Yes

  No

  N/A

• Is there adequate work space around equipment and is it on a stable<br>foundation to prevent it moving during operation?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Records available for inspection, that required relevant plant and equipment is thoroughly examined, as is required by the relevant regulations?

  Yes

  No

  N/A

Store/Retail Area

• Fire Extinguishers in place and tested with correct pressure

  Yes

  No

  N/A

• Fire points visible and free of obstructions

  Yes

  No

  N/A

• Fire doors (unobstructed & closed)

  Yes

  No

  N/A

• Emergency exits unlocked & not obstructed

  Yes

  No

  N/A

• Entrance routes clear & mats in position

  Yes

  No

  N/A

• Mats are not curled ,damaged.

  Yes

  No

  N/A

• Electric plug sockets not overloaded

  Yes

  No

  N/A

• Good Housekeeping - Floor sweeps being completed by employees?<br>

  Yes

  No

  N/A

• Bins emptied regularly and rubbish removed

  Yes

  No

  N/A

• Store cleaning records maintained and up to date

  Yes

  No

  N/A

• Employees wearing correct PPE

  Yes

  No

  N/A

• Adequate lighting throughout retail area

  Yes

  No

  N/A

• Floor tiles, lights and glass fittings in good condition - not broken

  Yes

  No

  N/A

• Is there adequate lighting for work and customer interactions?

  Yes

  No

  N/A

• Racking/ shelves in good condition - not broken or damaged, no sharp edges

  Yes

  No

  N/A

• Store floor clear of any Slip/Trip/Fall hazards

  Yes

  No

  N/A

• Walkways and aisles are kept clear?

  Yes

  No

  N/A

• Adequate spacings between tables.

  Yes

  No

  N/A

• There are no protruding or sharp corners that may cause injury?

  Yes

  No

  N/A

Welfare facilities

• Customer toilets clean/in good order?

  Yes

  No

  N/A

• Cleaning records available and complete

  Yes

  No

  N/A

• Is there adequte toilet tissue and soap available for customers.

  Yes

  No

  N/A

Seating areas

• Seating area clear and in good condition

  Yes

  No

  N/A

Manual Handling

• All manual handling tasks which involve higher risk such as heavy lifts, repetitive or awkward movements , have been risk assessed in consultation with employees, and agreed control measures implemented

  Yes

  No

  N/A

• Is the need to move heavy loads eliminated or minimised?

  Yes

  No

  N/A

• Are repetitive movements minimised, and/or do workers have frequent breaks from repetitive tasks?

  Yes

  No

  N/A

• Are all employees trained, and have valid manual handling certification

  Yes

  No

  N/A

• Mechanical lifting aids are available as required

  Yes

  No

  N/A

• Trolleys, castors and lifting equipment are in good condition

  Yes

  No

  N/A

Slips, Trips & Falls

• Supplies of salt and gravel in place as required during winter-time

  Yes

  No

  N/A

• Areas are cordoned off for cleaning (when possible)

  Yes

  No

  N/A

• Wet floor signage in place as required

  Yes

  No

  N/A

• Changes in floor level well marked

  Yes

  No

  N/A

• Store entrance area clean, and free of waste food, liquid spillages or other trip hazards.

  Yes

  No

  N/A

• Are walkways/stairways/ramps kept clear of boxes, rubbish, leads and cables, or other trip hazards?

  Yes

  No

  N/A

• Are all floor surfaces even and undamaged?

  Yes

  No

  N/A

• Are controls in place to prevent floors from becoming a slip hazard (eg,<br>spills are cleaned up immediately)?

  Yes

  No

  N/A

• Are there guard railings, toe boards etc. to prevent people falling off<br>mezzanine floors or other high areas?

  Yes

  No

  N/A

• Are hand rails in good condition ?

  Yes

  No

  N/A

• Are ramps and steps clearly marked?

  Yes

  No

  N/A

• Are all areas well lit so people can do their jobs safely?

  Yes

  No

  N/A

• Do floor surfaces have sufficient grip to prevent slipping when wet or<br>contaminated?

  Yes

  No

  N/A

• Are workers provided with or instructed to wear footwear that is<br>suitable for the work environment?

  Yes

  No

  N/A

• In hot areas, have steps been taken to minimise the amount of heat<br>generated?

  Yes

  No

  N/A

• Is there adequate ventilation or air conditioning?

  Yes

  No

  N/A

• Is cool water made available to workers?

  Yes

  No

  N/A

• Are workers provided with information and training on work practices when<br>working in hot environments?

  Yes

  No

  N/A

• If there are employees who work at height(steps, ladders etc.), have they completed work at height training?

  Yes

  No

  N/A

• Are ladders inspected regularly and in good condition.

  Yes

  No

  N/A

• Are ladders put away securely when not in use.

  Yes

  No

  N/A

Electricity

• Plant rooms clear of obstruction , electrical panels accessible, switches labelled?

  Yes

  No

  N/A

• Does all electrical equipment/installations appear in good condition.

  Yes

  No

  N/A

• Is electrical equipment routinely inspected and tested by a competent person<br>(e.g. electrician)

  Yes

  No

  N/A

• Electrics connected to RCD(residual Current device)

  Yes

  No

  N/A

• RCD is routinely tested

  Yes

  No

  N/A

• Periodic Inspection Certificate is available and in date (required every three years)

  Yes

  No

  N/A

• PAT (Portable Appliance Testing) inspection carried out as required.

  Yes

  No

  N/A

• Are damaged equipment, plugs, leads and/or sockets immediately removed<br>from service?

  Yes

  No

  N/A

• Are leads kept away from sources of damage (e.g. water, heat, vehicles,<br>trolleys etc.)?

  Yes

  No

  N/A

• Are outlets and other electrical equipment used in wet areas suitable<br>for that type of work?

  Yes

  No

  N/A

• Plug Adaptors are not in use in store.

  Yes

  No

  N/A

Emergency Procedures

• Is there an emergency response plan and procedure to cover possible emergencies for the store?

  Yes

  No

  N/A

• Is an evacuation plan and procedure displayed in the workplace?

  Yes

  No

  N/A

• Site specific fire risk assessment available for inspection?

  Yes

  No

  N/A

• Fire Exits are clear inside and out & checked regularly

  Yes

  No

  N/A

• Are emergency exits clearly marked ( inside and outside) and kept free from obstructions?

  Yes

  No

  N/A

• Adequate access to escape route from all parts of store

  Yes

  No

  N/A

• Fire Routes clear and unobstructed & checked regularly

  Yes

  No

  N/A

• Fire doors are closed or held open by automatic closers .(fire doors must not be held open by wedges or other items).

  Yes

  No

  N/A

• Fire Points well marked, and unobstructed

  Yes

  No

  N/A

• Fire Extinguishers accessible and regularly inspected by external contractor

  Yes

  No

  N/A

• Do employees know the location of nearest extinguisher (ask 3 employees)

  Yes

  No

  N/A

• Waste bins checked regularly and rubbish stored away from the premises

  Yes

  No

  N/A

• No smoking signs in place

  Yes

  No

  N/A

• Adequate emergency lighting throughout store

  Yes

  No

  N/A

• Emergency lighting in good working order and inspected/tested by competent contractor.

  Yes

  No

  N/A

• Any employees requiring PEEP have been identified and a plan in place

  Yes

  No

  N/A

• Fire drills undertaken and recorded

  Yes

  No

  N/A

• Is there documented learnings from the fire drills that were completed?

  Yes

  No

  N/A

• Fire Alarm tested weekly - see fire log book

  Yes

  No

  N/A

• Is Fire Alarm being serviced quarterly

  Yes

  No

  N/A

• Stairways/corridors/access routes which form part of escape routes are free of obstacles and combustibles (no stock in access routes)

  Yes

  No

  N/A

• Assembly point sign in place

  Yes

  No

  N/A

• Fire Wardens trained and onsite

  Yes

  No

  N/A

• Employees aware of emergency evacuation procedures, and their roles

  Yes

  No

  N/A

• Is there a procedure for responding to and recording accidents/ incidents/injuries?

  Yes

  No

  N/A

First Aid

• trained FAR First Aiders onsite (with valid certification)

  Yes

  No

  N/A

• Is first aid equipment available at the workplace?

  Yes

  No

  N/A

• Are the contents of the first aid kit/s appropriate for the types of injuries<br>that may occur at the workplace?

  Yes

  No

  N/A

• First aid box adequately stocked, (no out of date items)

  Yes

  No

  N/A

• Employees are aware of First Aider Identities (ask 3 employees)

  Yes

  No

  N/A

• Employees are aware of First Aid kit locations (ask 3 employees)

  Yes

  No

  N/A

• Emergency Response procedures in place

  Yes

  No

  N/A

• Contact details for First Aid/Emergency Services/Nearest Medical facility displayed?

  Yes

  No

  N/A

Burns

• Are hot parts of equipment guarded or insulated?

  Yes

  No

  N/A

• Are burn related first aid items available?

  Yes

  No

  N/A

Employee Security/Protection Measures

• CCTV system, panic alarms and other security measures in good order

  Yes

  No

  N/A

• Are workers trained in dealing with aggressive or violent customers (e.g.<br>robberies)?

  Yes

  No

  N/A

• Are support services available to staff who have been involved in an<br>aggressive incident?

  Yes

  No

  N/A

• Do cash handling procedures reduce the risk of robbery?

  Yes

  No

  N/A

• Are emergency contact details (medical, Gardai, Fire ) prominently displayed for staff.

  Yes

  No

  N/A

WASTE MANAGEMENT

• Waste cardboard/paper is stored securely away from the building and sources of ignition

  Yes

  No

  N/A

• Waste is segregated/recycled appropriatley

  Yes

  No

  N/A

• Baler area clear

  Yes

  No

  N/A

• Is baler interlock switch checked

  Yes

  No

  N/A

• Skips are labelled and positioned away from the building

  Yes

  No

  N/A

• Bins are emptied regularly and all waste stored securely outdoors away from buildings

  Yes

  No

  N/A

• Yard access controlled/ loading area clear

  Yes

  No

  N/A

PEST CONTROL

• Are all door seals in good condition and able to prevent access to the building by rodents

  Yes

  No

  N/A

• Is there a completed pest control folder in place detailing the regular visits and reports

  Yes

  No

  N/A

• Is there a bait map in place

  Yes

  No

  N/A

• No visible evidence of presence of pests.

  Yes

  No

  N/A

PERSONAL HYGIENE

• Employees wear clean and proper clothing, including closed-toe approved safety shoes

  YES

  NO

  N/A

• Hands are washed properly, frequently, and at appropriate times

  YES

  NO

  N/A

• Eating, chewing gum, smoking and using tobacco are allowed only in designated areas away from preparation, service, and food storage

  YES

  NO

  N/A

• Employees use disposable tissues when coughing or sneezing, and immediately wash hands and change gloves

  YES

  NO

  N/A

• Hand sinks are stocked with soap, disposable towels, and warm water

  YES

  NO

  N/A

• Is the wearing of jewellery compliant with food safety best practice?

  YES

  NO

  N/A

• Are all cuts, sores and grazes covered with a blue coloured waterproof plaster

  YES

  NO

  N/A

HYGEINE OF FOOD ROOMS AND EQUIPMENT

• Are food rooms and equipment in good condition and well maintained

  Yes

  No

  N/A

• Are the cleaning programmes strictly adhered and the cleaning rosters filled and checked by senior person

  Yes

  No

  N/A

• Are food rooms clean and tidy and do staff clean as they go including difficult areas?

  Yes

  No

  N/A

• Floors are free of excess water/moisture

  Yes

  No

  N/A

• Ceiling is free from holes(no missing tiles) and clean.

  Yes

  No

  N/A

FOOD PREPARATION

• Frozen food is thawed under refrigeration, in the microwave, cooked to a proper temperature from a frozen state, or in cold running water

  YES

  NO

  N/A

• Are all kitchen areas visually clean and tidy, particularly behind the cooking lines

  YES

  NO

  N/A

• Is the service pass visually clean and tidy

  YES

  NO

  N/A

• Food equipment, utensils, food preperation surfaces are cleaned and sanitised as per company's standard operating procedures

  YES

  NO

  N/A

• Food is handled with suitable utensils, such as single-use gloves or tongs

  YES

  NO

  N/A

• Clean disposable towels are used for sanitising equipment and surfaces, drying hands.

  YES

  NO

  N/A

• Food is cooked to the proper internal temperature and is tested with a clean, calibrated thermometer. Temperature is documented.

  YES

  NO

  N/A

• Is all cleaning equipment (mops, brushes) in good condition and used in the appropriate area

  YES

  NO

  N/A

FOOD STORAGE(DRY)

• Are all products stored in the appropriate storage area and up off the floor

  Yes

  No

  N/A

• Are all dry goods areas dry and free from condensation and visually clean and tidy

  Yes

  No

  N/A

• Are all products in the dry goods stores kept in sealed containers

  Yes

  No

  N/A

• Foods protected from contamination

  Yes

  No

  N/A

• Is all stock in date

  Yes

  No

  N/A

• Chemicals correctly labeled and stored away from foods

  Yes

  No

  N/A

REFRIGERATOR AND FREEZER

• Refrigerator and freezer units are clean and neat

  YES

  NO

  N/A

• Refrigerator temperature is at or below 5°C

  YES

  NO

  N/A

• Refrigerator/freezer temperatures are taken and recorded

  YES

  NO

  N/A

• Food is protected from contamination

  YES

  NO

  N/A

• There are no visible leaks in walk in refrigerator or freezer

  YES

  NO

  N/A

• Raw food is stored seperate and under ready to eat food

  YES

  NO

  N/A

• food stored off floor (10 cm)

  YES

  NO

  N/A

• Are all chilled products refrigerated and labelled with a use by date

  YES

  NO

  N/A

UTENSILS AND EQUIPMENT

• Work surfaces and utensils are clean

  YES

  NO

  N/A

• Food cart or container used to transport food is cleaned daily

  YES

  NO

  N/A

• Thermometer is cleaned and sanitized between uses

  YES

  NO

  N/A

DISHWASHING

• Sink is properly set up for ware washing and/or dish machine is working properly

  YES

  NO

  N/A

• Is the wash up and pot wash area visually clean and tidy

  YES

  NO

  N/A

• Water temperatures are correct (at least 45°C)

  Select YES NO N/A

  • YES
  • NO
  • N/A

• Smallware and utensils are allowed to air dry

  YES

  NO

  N/A

GARBAGE STORAGE AND PEST CONTROL

• Kitchen rubbish bins are clean and emptied as necessary

  YES

  NO

  N/A

• Empty Boxes and containers are removed promptly from kitchen area.

  YES

  NO

  N/A

• No evidence of pests is present

  YES

  NO

  N/A

FIRE PROTECTION

• Fire extinguishers/blankets in place and tested

  Yes

  No

  N/A

FRANCHISE SAFETY INSPECTION

• Has store received environmental health(Internal or external e.g. HSE) inspection in previous year?

  Yes

  No

  N/A

FOOD SAFETY

• The site has identified where food safety risks exist, have assessed the risks (HACCP) and have established the necessary control measures to manage the risks.

  Yes

  No

  N/A

• Is all food prepared in the designated area in the kitchen and cooked or refrigerated swiftly

  Yes

  No

  N/A

• Is all hot food cooked to a core temperature of 75°C

  Yes

  No

  N/A

• Is hot food maintained above 63°C and recorded as per the hot holding record sheet

  Yes

  No

  N/A

• Are all chilled products maintained below 5°C and are the unit temps recorded

  Yes

  No

  N/A

DELIVERIES

• Is the list of Approved Suppliers up to date

  Yes

  No

  N/A

• Are all deliveries visually inspected and recorded on the goods inwards receipt

  Yes

  No

  N/A

• Is all stock put away in the appropriate storage area within 20 minutes

  Yes

  No

  N/A

Structure / Equipment / Services

• Are kitchen areas fully ventilated and free from condensation

  Yes

  No

  N/A

• Are all bins, including lids, and waste storage area clean and in good condition

  Yes

  No

  N/A

• Are all drains sealed and clean

  Yes

  No

  N/A

• Are all obsolete pieces of equipment removed from the premises

  Yes

  No

  N/A

Storage Areas / Stockroom

• Fire exit doors clear internally/externally (if in place)

  Yes

  No

  N/A

• Fire exits and route clearly signed

  Yes

  No

  N/A

• Fire exit route clear of obstacles

  Yes

  No

  N/A

• Access/Egress clear of obstacles

  Yes

  No

  N/A

• Area free of trip hazards

  Yes

  No

  N/A

• Good Housekeeping

  Yes

  No

  N/A

• Bins emptied regularly and rubbish removed

  Yes

  No

  N/A

• Electrics appear in good order

  Yes

  No

  N/A

• Adequate lighting throughout storage areas

  Yes

  No

  N/A

• Adequate emergency lighting in place

  Yes

  No

  N/A

• Shelving appear in good order/SWL markings

  Yes

  No

  N/A

• Shelving not overloaded

  Yes

  No

  N/A

• Heavy items stored at waist height where possible

  Yes

  No

  N/A

• Adequate ventilation

  Yes

  No

  N/A

• Floor in good condition (no cracks, uneven areas, coating damage)

  Yes

  No

  N/A

• Floor clean, no spills

  Yes

  No

  N/A

• Racking and shelves clean, free of spillages

  Yes

  No

  N/A

• Adequate waste bins in place and emptied regularly

  Yes

  No

  N/A

• Access to stores controlled for authorised personnel only

  Yes

  No

  N/A

• Back door/loading bay door in good condition

  Yes

  No

  N/A

• Loading bay door clear of obstacles - good access internal/external

  Yes

  No

  N/A

• Emergency stop and door controls clearly marked, staff trained in safe use

  Yes

  No

  N/A

• Exit doors are not blocked externally or internal

  Yes

  No

  N/A

Employee Changing rooms/Canteen/Communal Areas

• Employee toilets clean/in good order

  Yes

  No

  N/A

• Employee changing room clean/good order

  Yes

  No

  N/A

• Employee canteen clean/good order

  Yes

  No

  N/A

• Access/Egress clear of obstacles

  Yes

  No

  N/A

• Adequate lighting

  Yes

  No

  N/A

• Adequate emergency lighting

  Yes

  No

  N/A

Office

• Access/Egress clear of obstacles

  Yes

  No

  N/A

• Area free of trip hazards

  Yes

  No

  N/A

• Adequate lighting

  Yes

  No

  N/A

• Site has identified DSE users?

  Yes

  No

  N/A

• DSE assessment records available

  Yes

  No

  N/A

• Relevant Employees trained in safe DSE/workstation use

  Yes

  No

  N/A

• Clean/Tidy - Good Housekeeping standard (minimum fire risk)

  Yes

  No

  N/A

• Bins emptied regularly and rubbish removed

  Yes

  No

  N/A

• Can office door be locked and secure for counting cash in safety

  Yes

  No

  N/A

Record Keeping

• Is the Food Safety Manual in place and up to date

  Yes

  No

  N/A

• Have all allergens been identified in all dishes

  Yes

  No

  N/A

• Are all food safety records up to date

  Yes

  No

  N/A

• Is the food safety policy signed and displayed for all employees to see

  Yes

  No

  N/A

• Is the records folder maintained in an organised and legible fashion

  Yes

  No

  N/A

• Are all structural non-conformances logged with management and maintenance

  Yes

  No

  N/A

• Have all corrective actions logged during the previous audit been addressed or are list as ‘work in progress’

  Yes

  No

  N/A

Onsite Documentation

• Is there a Health & Safety Policy clearly displayed?

  Yes

  No

  N/A

• Is the policy in date and current?

  Yes

  No

  N/A

• Is the Safety Statement including risk assessments in date/onsite?

  Yes

  No

  N/A

• Have Risk Assessments been updated to include COVID-19

  Yes

  No

  N/A

• Have Young persons and pregnant workers risk assessments been carried out as required?

  Yes

  No

  N/A

• Has a COVID-19 Response Plan been prepared in consultation with employees?

  Yes

  No

  N/A

• Fire Safety Policy in place - available to employees

  Yes

  No

  N/A

• Has the Responsible Person for Fire Safety onsite been identified and other employees made aware?

  Yes

  No

  N/A

• Are there sufficient competent persons appointed to assist in implementing Emergency Evacuation Procedures?

  Yes

  No

  N/A

• Have all employees completed Manual Handling Training ?

  Yes

  No

  N/A

• Have all employees completed Fire Safety Training?

  Yes

  No

  N/A

• Are there adequte trained first aiders on site?

  Yes

  No

  N/A

• Does site have trained fire warden?

  Yes

  No

  N/A

• Have all employees completed the Food Hygiene training in the learning portal?

  Yes

  No

  N/A

• Have all employees completed the Job Safety Training (JSTs) assigned to them in the Ensure system? (Check JST Matrix report)

  Yes

  No

  N/A

• A Stress and Wellbeing Policy has been established and shared with all employees.

  Yes

  No

  N/A

• Is a workplace harassment/bullying prevention policy developed and<br>implemented in the workplace?

  Yes

  No

  N/A

• Do workers know how to recognise and report workplace harassment?

  Yes

  No

  N/A

• Have managers/supervisors been trained in how to deal with workplace<br>harassment?

  Yes

  No

  N/A

• Employees have access to a suite of Wellbeing resources?

  Yes

  No

  N/A

• Is the Stress helpline contact number displayed

  Yes

  No

  N/A

Incident and Accident Reporting

• Incidents/accidents/near misses are recorded and reported both internally and externally

  Yes

  No

  N/A

• Are employees aware (ask 3) of how to report incidents, accidents and near misses correctly?

  Yes

  No

  N/A

• Employees that are required to investigate accidents have attend appropriate training?

  Yes

  No

  N/A

Last 12 Months

• No accidents/injuries reported in the last 12 months?

  Yes

  No

  N/A

• No Fire Incidents in the last 12 months?

  Yes

  No

  N/A

• No Fire Safety, HSE or HSA enforcements in the last 12 months?

  Yes

  No

  N/A

• No Health & Safety loss events in the last 12 months (damage to goods/property)

  Yes

  No

  N/A

• No COVID-19 cases recorded among staff?

  Yes

  No

  N/A

• After reviewing the existing Safety Statement, are there any other hazards you've identified that should be included in the Risk Assessment section? If yes, please list them here.

• Is there documented evidence of health and safety being on agendas for team meetings?

  Yes

  No

  N/A

• In your opinion is there evidence of a culture of Safety on site?

  Yes

  No

  N/A

• There are no issues which have been noticed during audit, that require urgent attention?

  Yes

  No

  N/A

• Description of Issues.

• undefined