General Services

Confirm IT Shared Drive in operation

Confirm all SDT members have Site Induction cards (CONTM-PLIVG-ALL-TPLATE-28)

Confirm all SDT members have name identification displayed

Concierge Services

ESS Demonstration

Demonstrate how to view CCTV footage from Fri 30 May 14 between 1130 - 1135h

Building Maintenance Services

Assess car parks and roadways for condition of line markings

ESS Demonstration

How to complete "Maintain all BBQ areas" IAW Example Event

Demonstrate how BMS data is backed up offsite

Handyperson to demonstrate monthly Gas Hot Water / Solar Heater Storage planned maintenance

Handyperson to demonstrate monthly Gas Distribution planned maintenance

Handyperson to demonstrate biannual Laundry Equipment servicing

Complete Inspection of all buildings. Photograph and measure any/all building movement for future reference and identify any repair, maintenance or issues which need rectification.





Air Con Units and supporting insulation

Window furnishings

Hot Water Tanks

Oil separator

Foot Paths, road ways, kerbing, etc


Electrical and lighting

Laundry wall/floor finish

Washing Machines/Dryers/Clothes lines/lint filters

Building - Internal

Building - External

Furniture Fittings and Equipment


Housekeeping Services

Complete Inspection to ensure Cleaning Standards are met including waste refuse storage areas

Complete Inspection of random car parks to ensure all oil spills have been removed and hazardous waste including batteries are not left behind

Complete Inspection of Office area to ensure Cleaning Standards are met

Complete Inspection of Chemical holdings

Complete Inspection of Spill Kit and staff training of same

Confirm how housekeeping equipment is maintained and serviced in accordance with the relevant Operation and Maintenance Manual

Confirm how 28 day requirement to service SDU's is managed

ESS Demonstration

Cleaning of ensuite crimsafe window

Grounds and Gardens Services

Inspect random Grounds equipment to ensure all is in good working order

Complete Inspection of site Storage Shed and confirm floors around machines are kept clean

Complete Inspection of Grounds and Gardens to confirm IAW Standard, including any overhanging trees

Complete inspection of random area within licence area and confirm area is IAW landscaping plan example correct number or type of plant in garden bed

Pest Control Services

Complete Inspection of site to ensure free of pests

Utilities Management Services

Check Laundries for Defence ESD related/awareness posters

Accommodation Management Services

Complete Inspection of laundries to confirm if cleaning/servicing notifications are posted/correct

Explain process for FF&E i.e. once a march out has been actioned is all FF&E reinstated to room before new march in? If so, why?

Confirm stored mattresses are covered/protected from pests, mould, etc.

ESS Demonstrations

March In Inspection

March out Inspection

Subcontractor Management

Randomly select a subcontractor onsite and check their site induction card

Linen/Laundry and Bed Making Services

Confirm if any linen has been purchased in the past 6 months and for what reason


Complete Inspection of site to confirm free of hazards

Complete Inspection of five chemicals and confirm current MSDS, on chemical register (approved) and ChemAlert Risk Assessment

Complete Inspection of first aid kit for site and confirm all products are in date


Complete Inspection of site to confirm free of environmental hazards

Emergency Procedures

Complete Inspection and review all Emergency Evacuation Signs

Complete Inspection of all FHR, Fire Extinguishers, Fire Blankets and hydrants

Complete Inspection of all emergency exit light/signage

Confirm "Red Book" filing system in place and up to date

Complete Inspection of Emergency Exits and confirm free of obstructions

Defect Liability Period

Confirm site inspection is occurring prior to the expiry of the Defect Liability Period. Provide evidence of same.

Continuous Improvement

Are any new forms, documents, procedures required?

Are any changes required to forms, documents, procedures?

Have you reviewed the Policies and Procedures documentation recently to confirm accuracy of information?

Do you have any Crystal Report or QFM Ideas?

Do you have any feedback on newly implemented documentation or processes?

Do you have any comments you would like to provide?

Signature of Facilities Supervisor.
Signature of Plenary Living Operations Manager.
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.