Information
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Document No V01
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Select date
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Jodie Hadfield Senior Operations Manager
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South Bandiana
General Services
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Confirm IT Shared Drive in operation
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Confirm all SDT members have Site Induction cards (CONTM-PLIVG-ALL-TPLATE-28)
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Confirm all SDT members have name identification displayed
Concierge Services
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ESS Demonstration
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Demonstrate how to view CCTV footage from Fri 30 May 14 between 1130 - 1135h
Building Maintenance Services
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Assess car parks and roadways for condition of line markings
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ESS Demonstration
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How to complete "Maintain all BBQ areas" IAW Example Event
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Demonstrate how BMS data is backed up offsite
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Handyperson to demonstrate monthly Gas Hot Water / Solar Heater Storage planned maintenance
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Handyperson to demonstrate monthly Gas Distribution planned maintenance
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Handyperson to demonstrate biannual Laundry Equipment servicing
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Complete Inspection of all buildings. Photograph and measure any/all building movement for future reference and identify any repair, maintenance or issues which need rectification.
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Roofing
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BMS
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Guttering
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Signage
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Air Con Units and supporting insulation
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Window furnishings
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Hot Water Tanks
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Oil separator <br>
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Foot Paths, road ways, kerbing, etc
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Colourbond
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Electrical and lighting
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Laundry wall/floor finish
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Washing Machines/Dryers/Clothes lines/lint filters
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Building - Internal
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Building - External
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Furniture Fittings and Equipment
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Other
Housekeeping Services
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Complete Inspection to ensure Cleaning Standards are met including waste refuse storage areas
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Complete Inspection of random car parks to ensure all oil spills have been removed and hazardous waste including batteries are not left behind
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Complete Inspection of Office area to ensure Cleaning Standards are met
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Complete Inspection of Chemical holdings
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Complete Inspection of Spill Kit and staff training of same
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Confirm how housekeeping equipment is maintained and serviced in accordance with the relevant Operation and Maintenance Manual
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Confirm how 28 day requirement to service SDU's is managed
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ESS Demonstration
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Cleaning of ensuite crimsafe window
Grounds and Gardens Services
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Inspect random Grounds equipment to ensure all is in good working order
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Complete Inspection of site Storage Shed and confirm floors around machines are kept clean
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Complete Inspection of Grounds and Gardens to confirm IAW Standard, including any overhanging trees
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Complete inspection of random area within licence area and confirm area is IAW landscaping plan example correct number or type of plant in garden bed
Pest Control Services
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Complete Inspection of site to ensure free of pests
Utilities Management Services
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Check Laundries for Defence ESD related/awareness posters
Accommodation Management Services
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Complete Inspection of laundries to confirm if cleaning/servicing notifications are posted/correct
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Explain process for FF&E i.e. once a march out has been actioned is all FF&E reinstated to room before new march in? If so, why?
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Confirm stored mattresses are covered/protected from pests, mould, etc.
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ESS Demonstrations
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March In Inspection
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March out Inspection
Subcontractor Management
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Randomly select a subcontractor onsite and check their site induction card
Linen/Laundry and Bed Making Services
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Confirm if any linen has been purchased in the past 6 months and for what reason
WHS
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Complete Inspection of site to confirm free of hazards
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Complete Inspection of five chemicals and confirm current MSDS, on chemical register (approved) and ChemAlert Risk Assessment
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Complete Inspection of first aid kit for site and confirm all products are in date
Environmental
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Complete Inspection of site to confirm free of environmental hazards
Emergency Procedures
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Complete Inspection and review all Emergency Evacuation Signs
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Complete Inspection of all FHR, Fire Extinguishers, Fire Blankets and hydrants
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Complete Inspection of all emergency exit light/signage
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Confirm "Red Book" filing system in place and up to date
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Complete Inspection of Emergency Exits and confirm free of obstructions
Defect Liability Period
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Confirm site inspection is occurring prior to the expiry of the Defect Liability Period. Provide evidence of same.
Continuous Improvement
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Are any new forms, documents, procedures required?
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Are any changes required to forms, documents, procedures?
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Have you reviewed the Policies and Procedures documentation recently to confirm accuracy of information?
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Do you have any Crystal Report or QFM Ideas?
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Do you have any feedback on newly implemented documentation or processes?
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Do you have any comments you would like to provide?
Agreement
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Signature of Facilities Supervisor.
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Signature of Plenary Living Operations Manager.
