Audit

1. Is the acces control implemented, gangway watch and checklist, crew and visitors batches?

1.1 Verification available to verify that all crew received familiarization tour within 24 hours?

Manual 7 section 12. Every crewmember should sign this and form must be in map

1.2 Copy of ISM Code on board and available through out?

Which edition is on board?

1.3 Are items from previous internal audit all closed out?

1.4 bridge watch handover checklist in use?

Niet in SMS, maar in HSE --> Desk top items
Seen?

1.5 Changeover procedure for emergency steering gear clearly displayed on the bridge?

Man. 3 section EVP 16
Displayed in bridge?
Seen?

1.6 Passage plan in use for all voyages and with use of a planning form (planning from berth to berth)

Seen?

1.7 Records of rest/ working hours for each crewmember properly filled in and according MLC 2006?

Min.rest hrs. not less than 10 hrs. for every 24-hr. Period, nor 77 hrs. For every 7_days period.
The hours of rest can be divided in no more than 2 periods, one of each shall be at least 6 no interrupted hours and between two consecutive resting periods shall not exceed 14 hours.

1.8 Records to verify that training in use of safety equipment has been carried out?

Reporting history?
Proper training certificates?
Crew training and emergency drills according requirments?

1.9 Garbage record book are well kept, each discharge and incineration are signed by Officer in charge?

Also garbage record book version 2013 in use?

2. Is a signed version of the current HSE Policy posted?
(Date of signed version =. )

Man. 1 section 2

2.1 Are all the latest revisions SMS printed, inserted and impelented or available in MX Suite?

(Check most recent list of revisions)

2.2 Knowledge about the Fleet Management Organization?

2.3 Master's Standing Order posted on the bridge, signed by both Captains and all Deck Officers all fully conversant wirth it?

Man.2 SVP 3
Signed??

2.4 Manual 8 (Vessel record book) updated?

2.5 Are the compulsery security ISPS drills performed (minimum 1 drill every 3 months)?

Only ISPS vessels and vessels with a VSP on board (VS-waters).
Regular recieved in the office?
Examples?

2.6 All crew signed their own Job Description?

(Manual 6)

2.7 Knowledge about Master's HSE reponsibility and audthority?

(Manual 1, sectie 5)

2.8 Know how soon the Fleet Manager and Fleet HSE Manager shall be notified after a Major or worse accident.

(Imediatly. Written reports within 24 hrs including Client)

2.9 All officers know where to find records with action items, LOR lists and (quarterly) reports.

Open action points must be communicated in handover. Everybody have to know where lists are to be found.

3. Knowledge about what SMS cover of documents.

(General ISM)
(Class)

3.1 Crew know what is the highest document in the SMS?
Document of Compliance (DOC) : a copy is onboard.
Highest document vessel: SMC

3.2 All crew have experience enough to hold current position?

(Manual 2 SMP 1)

3.3 All crew have a valid medical certificatie

(Check crewX forms)

3.4 All crew have required safety training records in place

(Check crewX forms)

3.5 All crew have required safety training records in place.

Check

3.6 All crew have correct Home & Flag State certificate of competency in place for hold position.

Check

3.7 MX Suite system operational?

Note if not operational Manual 4 have to be recorded. Vessel Record Book still as hardcopy.

3.8 SOLAS Training manual + SOLAS Fire Fighting training manual available and made ship specific.

Vessel specifics in front of manual and also guidlines from Fi-Fi and rescue equipment in manual.

3.9 Crew training done according Manual 5 and also records filed.

Manual 5. Check Crew training forms and minutes.

4. All are aware of the on board chain of command, location of emergency exits, and where to find information about Safety Equipment location.

Part of the general vessel information.

4.1 Verif ication that all personnel operating power tools, incinerator etc. Have received on board training/ Familiarization.

Check: Is a list of designated persons available?
A list must be displayed in the bridge and messroom with all designated persons who are aloud to handle tools.

4.2 Vessel/ Position specific checklist made vessel specific and covers vessel specific equipment etc.

Vessel Record Book (Manual 8) filled in?

4.3 Deck Officers are fully conversant with the Radar's (Routing, Maps, ARPA functions, Dead Zones etc.)

4.4 Deck Officers are fully conversant with Communication equipment (All equipment in radio station and on the bridge ) (Emergency procedures, AMVER messages etc)

4.5 Deck Officers are fully conversant with GPS, ECDIS, Navtex, Weather fax, Alarm panel etc.

4.6 Vessel specific instruction for Black- out / loss of propulsion posted and realistic.

Where are instructions posted?
Regular Black Out drills?

4.7 Deck Officers are aware of what bridge equipment that works only on Emergency power ( List available)

Note: check list of all 24 V equipment.
Displayed?
Is equipment marked?

4.8 Familiar with use of flares, line throwing appliance, launch of life boat/raft, fire extinguishers, release of fixed fire fighting systems, power tools.

4.9 Are all required flares and line trowing appliances on board (and not expired)

Note: * At least twelve parachute signals
* Line throwing appliances: a line not less than 230 metres and shall include not less than 4 projectiles and 4 lines.
For life raft: 4 parachute signals + 6 handflares + 2 buoyant smoke signals

5. Is a calibrated oxygen meter on board?

5.1 Is there an approved SSP on board?

Less than 500 gt is SSP not required (Note: vessels working in the USA must have a VSP on board
(All vessels, tonnage not relevant)

5.2 Is there a Master review concerning securitiy on board

Is Master/ Ch Officer aware of ISPS ( review is confidential information, Masters only)

5.3 designated look out is maintained 24 hours a day.

Only at sea or during anchor watch.

5.4 Is the Deck log book properly hold filled in.

In case of Panama-flag. The Panama-logbook must be updated!! Some vessels update only company logbook, but DNV won't accept this.

5.5 Desigated table younger than two years.

SOLAS vessel should have their compass swung and a new deviation card issued every two years.
Vessels transiting the Panama Canal are required to have an annual compass swing.

5.6 Spot check Charts and publications to see that corrections are properly carried out for operation area and proper correction filling system.

In left corner of chart last adjustment is marked.
In notice de mariner are last updates.

5.7 Night order book in use daily.

* Depends on the events expected at night.
* It is advised to update night order book every night, so it need to be checked every night.
Checked?

5.8 Permit To Work properly implemented and knowledge about which standard that shall be applied.

Manual 7, sectie 53

5.9 Work Permit in place before any work on any machinery that may cause an interruption of the power supply to the vessel's propulsion equipment.

Manual 7. Check the PTW is implemented: are correct forms filled in:
- Are the forms filled in correct and complete.
- Are all necessary signatures on the forms

6 Is the PTW and LO/TO register in use and filled in completely.

Manual 7, forms 17,18,19,20,21,22,23,24,36A-B , 53,72,73,75 and the PTW registration form section 52

6.1 Is a list of approved or designated crane operators available.

Who is approved/ designated?
Put on the overall list for all designated persons.

6.2 Maintenance records for liftiing appliances available.

In MX Suite or PMS

6.3 Knowledge of any environmental restrictions or mandatory reporting for bunkering that may apply to operation area.

6.4 Familiar with crane Hand signals

Need also to be a designated person (banksman) put on the designated overall list

6.5 Vessel specific instruction for ship to ship transfer available.

Manual 2, SPP 23
Personal travel vessel to vessel is not allowed.
Only in emergengy by Change of Management.

6.6 Ballast tank plan are available and includes name and capacity of each ballast tank, piping and pumping arrangment drawing.

Is a ballast tank on the vessel?
Only when applicable.

6.7 Ballast water handling log is updated and available.

Idem, if applicable.

6.8 Senior officers familiar with pumping plan and methods to be used for exchanging ballast.

Idem, if applicable

6.9 Panama circulars updated and read (available in MX Suite)

Flagstate Panama?
Latest circulars (in doubt ask the office)

7 SOPEP updated with latest coastal state contacts, in good order and with drills noted or referred to (latest contact details available in MX Suite)

Check
Only vessels > 400 gs. (Office will supply every 3 months)

7.1 Toolbox meetings held when giving/receiving jobs to do.

Toolbox meeting reports

7.2 Is ther an emergency communication between bridge and engine room/steering gear flat and s it regularly tested

7.3 Verification available that Lifeboat, Black-out/Loss of propulsion and fire drills are held monthly.

Check records on board or in the office

7.4 Verification that both rotations has carried out or planned an annual real black-out drill

7.5 Ship specific drill proposal made for upcoming month

7.6 Emergency and Safety plan is updated

7.7 Deck officers fully conversant with vessel specific Black-out/loss of propulsion instruction

7.8 Knows the difference between Hazardous Situation, Near Accident, and Accident.

Accident=event with measurable consequences
Hazard=action with potential for initiating an accident.
Near Accident= event without measurable consequences that under different circumstances could result in a hazard.

7.9 Known the difference between Corrective and Preventive action

8 Definitions of Observation and NCR vs. High, medium and low criticality known

High. = Immediate action
Medium. = 6-8 weeks
Low. = 2-4 months

8.1 All know how to use non-conformity reporting forms

Manual 2, SMP 5
Manual 7, sectie 10

8.2 Are all serious and potentially serious accidents investigated and analyzed.

When required.

8.3 Know where to report Non Conformities.

To HSE........

8.4 Impression that all incidents are reported.

8.5 Is crew familiar with procedure Risk Assesment.

Manual 2, section SVP 21
Manual 5, section PL 6

8.6 Are ship specific Risk Assessments in place

8.7 Compass error book up to date.

STWC chapter VIII Section A Part 3 Watchkeeping at sea 34.2:
The standard compass error is determined at least once a watch and, when possible, after any major alteration of course, the standard and gyro compasses are frequently compared and repeaters are synchronized with their master compass.

8.8 Reference library updated.

Is there a list onboard of all books etc., so they can be found quickly.

8.9 All certificates and manuals are up to date and no obsolete certificates kept.

Check this,, and advise to remove old certs.

9 Report on certificates status available.

Compulsory to sent to office.

9.1 Certificate of medicines and medical equipment is still valid.

End date validation?

9.2 No expired medicines on board

9.3 Knowledge among crew of relevant reporting, and emergency procedures.

Man.3, FRF/CEF/NCR (And any unsafe situation)

9.4 Do everyone know the main content of the HSE Policy and where it is posted.

Man 1, section 2
Health and welfare of people and environment are priority!

9.5 Everyone know who is the Designated Person, how to contact the DP and what is his position

Man. 1, sect 3, Man. 1 sect 4, Man.3 sect. 0.2

9.6 Purpose of Designated Person known.

Man.1 section 4, = first person QHSE related.
Emergency response!

9.7 All have a good understanding of ISM Code, knows why it is made and know the elements.

After accident with H? Of Free Enterprice -->ISM code to improve safety management.
Introduction SMS is compulsory.

9.8 All speak and understand English properly

9.9 Are all crew members awareof the restricted areas on board

Less than 500 gt is SSP not required

10 All personnel knows how the fire, abandon ship and MOB boat alarm sounds.

Manual 3, EVP 2, rev. 3
(Muster Station List)

10.1 Does the crew have sufficient knowledge of all operational procedures in place?

10.2 All know where to meet & own duties for all emergencies

Is on musterlist

10.3 Starting instructions for Emergency Fire pump clearly displayed

Must be on disply with the pump itself

10.4 Chief Engineer's Standing Order posted and understood by all Engine officers. It is signed by both Chief Engineers and included in M002

Man. 2 SVP 16.
Signed??

10.5 Instruction for treatment of electric shock are posted in the Engine Control room

In case of need: Order by Purchase
(No. =1009)

10.6 Engine officers fully conversant with vessel specific Black-out/loss of propulsion instruction, and how the system work

Procedure must be displayed.

10.7 Samples from each bunkering are checked for bacteria's, sediments and water.

Is Manual 7 section 48 and 49 in use?
This is compulsary!!
If not -->implement directly

10.8 No overdue jobs in PMS (Unless exemption is filed and approved)

10.8 A Check if the weekly inspection reports really have been done.

Verify the last checklist and compare check ops

10.8 B Check the last handover notes and see if they are correct

Masters, Ch Mate and Ch Engineer handover

10.8 C Verify drill performance

Witness and obseerve a fire drill on the spot

10.9 Spot check gives impression that all (corrective) jobs are included in PMS

11 All officers use / or are able to use PMS

11.1 Impression that all critical equipment has been identified and according to definition.

Manual 2, SVP 19

11.2 Critical spares are included in PMS and minimum stock kept

11.3 Oil Record Book is filled in correctly, updated and every page is signed by the Master

11.4 Are all food in the stores covered.

11.5 Provision stock evidently rotated.

Does one of his officers inspect regular the stores, provisions, freezers, fridge to make sure the Cook is doing his work?
One safety officer should be nominated.

11.6 Are all foods stored at least 15 cm from the floor.

11.7 Is a designated defrosting area used only for thawing of frozen food that never is used for preparing the meals.

11.8 All refrigerated rooms have means of opening the door from inside and an alarm capable of being activated and sounds in an commenly attended space

If applicable

11.9 Daily measuring of temperatures of refrigerators / freezers and records kept.

Check records.

12 Waste bin for food has cover

12.1 All are aware of restriction in terms of what may be thrown over board for current area.

Where disposed?

12.2 Are fire blanket, first aid equipment and fire extinguisher available in the Galley.

12.3 Toilets and showers cleaned at least once a day.

Check toilets

12.4 Bed sheets and pillow cases changed at least once a week.

12.5 Liquid soap available in dispensers in all sanitary rooms

12.6 Ventilation filters to living quarters cleaned at least once a week

12.7 Chemicals is stored at designated lockers

(With their data sheets)

12.8 Good knowledge about on board system, how to mix the different paint types etc.

In most cases: Paint is always delivered, ready to use

12.9 MSDS sheets are available for all paint and chemicals and less than three years old.

Need to have a copy of the data sheets in or near the chemical locker

13 All lifting gear, including pad eyes and "l" beams, are marked with SWL

13.1 Slings and shackles certified and inspected annually (color coded)

13.2 Instructions for lifejacket donning displayed at muster stations.

Instructions should correspondend with jackets on board.

13.3 No obsolete forms / postersdisplayed on vessel

13.4 No trip hazards identified

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.