INTERNAL AUDIT

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Sanitation and Hygiene - Design and Construction of Premises

• Is the structure and fabric of the premises, together with all the machinery, equipment and fittings, constructed of materials and be so designed that they are capable of being efficiently cleaned and disinfected?

  Yes

  No

  N/A

• Is wall protection installed to prevent damage that can result in poor cleanability?

  Yes

  No

  N/A

• Is there no planned layout changes?

  Yes

  No

  N/A

Sanitation and Hygiene - Transport

• Are vehicles suitable for transport of food products?

  Yes

  No

  N/A

• Are vehicles well maintained?

  Yes

  No

  N/A

• Are vehicles kept clean?

  Yes

  No

  N/A

• Are vehicles clean, free from pest and chemical contamination, free from foreign items or any other form of contamination?

  Yes

  No

  N/A

• Are delivery vehicles closed off and protected?

  Yes

  No

  N/A

Sanitation and Hygiene - Storage

• Is there separate and adequate storage capacity for different requirements?

  Yes

  No

  N/A

• Are chemicals used for cleaning stored in a secure, ideally locked area that is physically separated from food, raw materials, packaging and finished goods?

  Yes

  No

  N/A

• Are all goods stored on pallets, off the floor and away from walls?

  Yes

  No

  N/A

• Is adequate racking provided?

  Yes

  No

  N/A

Sanitation and Hygiene - Prevention of contamination by Glass and Hard Plastics

• Is a formal policy in place governing the prevention of contamination by glass and glass-like materials and hard plastic?

  Yes

  No

  N/A

• Has a documented survey and risk assessment been done on all glass, glass-like and hard plastic with a register compiled?

  Yes

  No

  N/A

• Are documented glass/hard plastic checks done on items listed in the register at a frequency dependent on risk?

  Yes

  No

  N/A

• Is glass minimized within food production facility and where not possible to replace is suitable glass protection provided?

  Yes

  No

  N/A

• Is a written breakage procedure in place?

  Yes

  No

  N/A

• Have staff members been trained against glass and plastic breakage procedure?

  Yes

  No

  N/A

• Is a breakage and clearance incident recording system in place?

  Yes

  No

  N/A

• Was there no stoppages in production as a result of glass/hard plastic breakage recorded in the last month?

  Yes

  No

  N/A

• Is glass breakage replacement work done in the facility managed and controlled?

  Yes

  No

  N/A

Sanitation and Hygiene - Hygiene Planning and Documentation

• Are cleaning programs in place?

  Yes

  No

  N/A

• Are cleaning work instructions in place for all planned cleaning?

  Yes

  No

  N/A

• Are all cleaning work instructions documented on a programme, detailing daily, weekly, monthly, quarterly and annual cleaning?

  Yes

  No

  N/A

• Are cleaning procedures and records frequently reviewed?

  Yes

  No

  N/A

Sanitation and Hygiene - Training

• Have all cleaners been trained in detail against work instructions?

  Yes

  No

  N/A

• Are cleaners frequently assessed on their effectiveness in carrying out cleaning tasks?

  Yes

  No

  N/A

• Were there no changes to cleaning work instructions or routines in the last month?

  Yes

  No

  N/A

• Did cleaners sign training records?

  Yes

  No

  N/A

• Has cleaning training been conducted within a year of this internal audit?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Supervision and Methods

• Are personnel carrying out the cleaning effectively supervised?

  Yes

  No

  N/A

• Do cleaning supervisors/managers check cleaning jobs both during and on completion to ensure satisfactory standards are achieved?

  Yes

  No

  N/A

• Are standards to be achieved signed off by a responsible member of management to confirm acceptability of standards?

  Yes

  No

  N/A

• Are cleaning standards in general acceptable and do records match this acceptability?

  Yes

  No

  N/A

Sanitation and Hygiene - Assessment of Finished Cleaning Standards

• Does an independent member of the factory management team, who has sound knowledge of the factory and the standards required, check finished cleaning standards at an appropriate frequency?

  Yes

  No

  N/A

• Are records of checks, including corrective action in the event of unsatisfactory standards maintained?

  Yes

  No

  N/A

• Is the hygiene system reviewed on an annual basis?

  Yes

  No

  N/A

• Is the hygiene maintained where applicable?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Equipment

• Is equipment used for cleaning fit for purpose of use?

  Yes

  No

  N/A

• Is cleaning equipment color coded to distinguish between uses and areas?

  Yes

  No

  N/A

• Is cleaning equipment part of a regular cleaning and disinfection regime?

  Yes

  No

  N/A

• Is cleaning equipment stored in such a manner as to prevent contamination and ensure good hygiene?

  Yes

  No

  N/A

• Is cleaning equipment storage areas fit for the purpose thereof?

  Yes

  No

  N/A

Sanitation and Hygiene - Cleaning Chemicals

• Does the chemical supplier have ISO9002 or equivalent certification?

  Yes

  No

  N/A

• Do chemical suppliers have the SABS permit to apply the certification mark SABS1828:2000 for cleaning chemicals for use in the food industry and/or SABS 1853:2001 for disinfectants and detergents for use in the food industry?

  Yes

  No

  N/A

• Are Material and Safety Data Sheets in place?

  Yes

  No

  N/A

• Is there a copy of MSDS in the chemicals room?

  Yes

  No

  N/A

• Are containers color-coded to assist with easy identification of product types?

  Yes

  No

  N/A

• Are containers labelled with a pre-printed laminated label containing information as per GMP?

  Yes

  No

  N/A

• Is a chart for correct dilution of chemicals displayed in chemical storage room?

  Yes

  No

  N/A

• Are containers issued to cleaning staff clearly marked with name and type of chemical, date and dilution?

  Yes

  No

  N/A

Sanitation and Hygiene - Equipment Cleaning

• Are key requirements in place where food processing equipment are cleaned?

  Yes

  No

  N/A

• Are equipment cleaning procedures in place?

  Yes

  No

  N/A

• Are equipment cleaning procedures designed, controlled and maintained to ensure adequate cleaning of equipment?

  Yes

  No

  N/A

• Are detergents and disinfectants used for cleaning equipment fit for purpose?

  Yes

  No

  N/A

• Is equipment used for cleaning of machines fit for purpose and properly maintained?

  Yes

  No

  N/A

• Is cleaning of equipment efficient?

  Yes

  No

  N/A

• Are routine operational checks conducted at frequencies based on the operational characteristics of the equipment, as well as established risk and manufacturer's recommendations?

  Yes

  No

  N/A

• Are detailed records of cleaning readily available and up to date according to cleaning frequency?

  Yes

  No

  N/A

• Are detailed cleaning procedures for factory equipment available?

  Yes

  No

  N/A

• Are machine operators trained against cleaning procedures?

  Yes

  No

  N/A

Sanitation and Hygiene - Pest Prevention and Control

• Is a suitable pest prevention and control system in operation?

  Yes

  No

  N/A

• Does the scope of pest control and prevention cover the whole site?

  Yes

  No

  N/A

• Is documentation specific to the site and readily available for review by any auditor or technologist?

  Yes

  No

  N/A

• In the past month, no infestations have been observed that could have caused contamination in the finished product, raw materials and/or packaging material?

  Yes

  No

  N/A

• No issues have been reported and logged in the past month?

  Yes

  No

  N/A

• No pest sightings observed?

  Yes

  No

  N/A

• Is a contractor used that meets all the relevant legal, governmental or in-house requirements?

  Yes

  No

  N/A

• Is an organization chart available that clearly shows the senior management team and operational management team, and are phone numbers including emergency contacts available?

  Yes

  No

  N/A

• Does the contractor have a training facility available to them which meets at least NCPC or National Certificate in Pest Control Standards?

  Yes

  No

  N/A

• Are service technicians fully trained to have at least six months practical experience prior to assuming responsibility for operations?

  Yes

  No

  N/A

• Does the contractor have ready access to an Entomologist, Biologist, or other suitably qualified and experienced person, and have a speedy pest identification service available to clients?

  Yes

  No

  N/A

• Can contractor demonstrate methods to keep up to date on new products and developments relating to pest issues as well as legislative changes?

  Yes

  No

  N/A

• Do the contractors provide proof of compliance to compensation requirements?

  Yes

  No

  N/A

• Do contractors comply with personal,public and environmental safety requirements?

  Yes

  No

  N/A

• Have contractors confirmed in writing that pest control facilities are available 24 hours per day, 7 days per week?

  Yes

  No

  N/A

• Is contractor manager specifically allocated and meets with relevant site manager at least twice per year to discuss pest control and prevention standards?

  Yes

  No

  N/A

• Is there a contractors service agreement and is it specific to the site?

  Yes

  No

  N/A

• Are a minimum of 8 annual inspections done, every 5 to 7 weeks at least?

  Yes

  No

  N/A

• Are follow up visits conducted?

  Yes

  No

  N/A

• Are quarterly in-depth inspections conducted by a suitable auditor?

  Yes

  No

  N/A

• Are at least one night audit done per year?

  Yes

  No

  N/A

• Is a detailed, controlled and dated floor map of the factory in place in the Ecolab file?

  Yes

  No

  N/A

• Is a departmental checklist contained in the front section of the management file?

  Yes

  No

  N/A

• Are detailed monitoring logs provided for rodent, insect monitors and electric fly killing units, fly bags or any other monitoring or control devices?

  Yes

  No

  N/A

• Is trend analysis conducted on pest activity?

  Yes

  No

  N/A

• Is a pesticide usage log provided?

  Yes

  No

  N/A

• Are detailed action reports provided?

  Yes

  No

  N/A

• Are bait blocks used and no liquid/powder/acute baits unless justified and controlled?

  Yes

  No

  N/A

• Baits retained in a locked or inaccessible bait box?

  Yes

  No

  N/A

• Does cockroach activity treatment follow a logical series of steps?

  Yes

  No

  N/A

• Are breeding sites for both insects and rodents prevented both inside and outside?

  Yes

  No

  N/A

• Is treatment for flying insects controlled to prevent contamination of facility, packaging and product?

  Yes

  No

  N/A

• No pest activity sighted during this audit?

  Yes

  No

  N/A

• No pest proofing issues noted in the audit?

  Yes

  No

  N/A

Sanitation and Hygiene - Training of general staff members

• Have all staff members undergone hygiene training?

  Yes

  No

  N/A

• Are records available for hygiene training?

  Yes

  No

  N/A

Sanitation and Hygiene - Personal Practices

• Are sufficient washing facilities provided with a continuous supply of water at a suitably controlled temperature minimum 45C?

  Yes

  No

  N/A

• Are hand washing facilities located at all entrances to production areas and at easily accessible locations throughout the factory?

  Yes

  No

  N/A

• Are hands washed before starting work and as necessary throughout the day?

  Yes

  No

  N/A

• Are open cuts, abrasions or burns covered with ideally a metal detectable blue waterproof dressing?

  Yes

  No

  N/A

• Are suitable areas with adequate ventilation available for smoking?

  Yes

  No

  N/A

• Is a suitable policy restricting the wearing of jewelry in place?

  Yes

  No

  N/A

• No eating is allowed in areas other than designated therefore?

  Yes

  No

  N/A

• No personal items are taken into production, storage or engineering areas?

  Yes

  No

  N/A

• No heavy perfume/aftershave/false eyelashes/false fingernails?

  Yes

  No

  N/A

• Are all visitors and contractors made aware of the company's personal hygiene standards and do they sign to indicate their acceptance and understanding of the company rules?

  Yes

  No

  N/A

• Do all staff members have a set of personal hygiene rules/standards which they must sign to indicate acceptance of company rules?

  Yes

  No

  N/A

Sanitation and Hygiene - Medical Screening

• Do all employees complete a medical questionnaire prior to employment to assess their fitness for work in a food manufacturing environment?

  Yes

  No

  N/A

• Is there a suitable policy in place covering return to work after leave/sickness and where applicable foreign travel?

  Yes

  No

  N/A

• No investigations of any food borne illnesses of staff carried out?

  Yes

  No

  N/A

• Do all external visitors to food factory complete health assessment prior to entering factory?

  Yes

  No

  N/A

• Is a document available detailing all aspects of the company's health screening policy?

  Yes

  No

  N/A

Sanitation and Hygiene - Staff Ameneties

• Are suitable staff toilets provided, including hand wash basins, soap dispensers and paper or continuous cloth dispenser systems?

  Yes

  No

  N/A

• Are staff provided with suitable lockers in which to store personal items?

  Yes

  No

  N/A

• Is a suitable canteen provided for staff in which food can be stored and consumed?

  Yes

  No

  N/A

• Is food prepared and cooked for staff and do management ensure good GMP, hygiene and housekeeping standards that mirror factory?

  Yes

  No

  N/A

Sanitation and Hygiene - Inspection point

• Green coffee area - pallets

  Yes

  No

  N/A

• Green coffee area - dumping hole

  Yes

  No

  N/A

• Green coffee area - floor and walls

  Yes

  No

  N/A

• Green coffee area - general

  Yes

  No

  N/A

• Factory - general

  Yes

  No

  N/A

• Factory - conveyors, cable trays and piping

  Yes

  No

  N/A

• Factory - silos

  Yes

  No

  N/A

• Factory - Lilla equipment

  Yes

  No

  N/A

• Factory - control room

  Yes

  No

  N/A

• Factory - packaging equipment

  Yes

  No

  N/A

• Factory - grinder

  Yes

  No

  N/A

• Factory - mixers and hoppers

  Yes

  No

  N/A

• Factory - compressors, db boxes and pneumatic systems

  Yes

  No

  N/A

• Factory - tools and ladders

  Yes

  No

  N/A

• Factory - coffee bins and crates

  Yes

  No

  N/A

• Factory - walls and floors

  Yes

  No

  N/A

• Factory - X-ray machine

  Yes

  No

  N/A

• Factory - logs and checlists

  Yes

  No

  N/A

• Factory - CCP1

  Yes

  No

  N/A

• Factory - CCP2a

  Yes

  No

  N/A

• Factory - CCP2b

  Yes

  No

  N/A

• Factory - product storage and labelling

  Yes

  No

  N/A

• Factory - heat sealer

  Yes

  No

  N/A

• Factory - general

  Yes

  No

  N/A

• Hygiene room - basin and general

  Yes

  No

  N/A

• Hygiene room - stock and dispensers

  Yes

  No

  N/A

• Labeling area

  Yes

  No

  N/A

• No boxes inside factory?

  Yes

  No

  N/A

• Rejects stored in appropriate manner?

  Yes

  No

  N/A

• Reject stock area available?

  Yes

  No

  N/A

• Stock clearly marked and date coded?

  Yes

  No

  N/A

• Traceability systems in place?

  Yes

  No

  N/A

• Kitchen hygiene?

  Yes

  No

  N/A

• Canteen

  Yes

  No

  N/A

• Ladies change rooms

  Yes

  No

  N/A

• Men's change rooms

  Yes

  No

  N/A

• Uniform store room

  Yes

  No

  N/A

• Moisture corridor

  Yes

  No

  N/A

• Laundry

  Yes

  No

  N/A

• Chemical store room

  Yes

  No

  N/A

• Outside area - top

  Yes

  No

  N/A

• Outside area - bottom

  Yes

  No

  N/A

• Outside area - outside rooms

  Yes

  No

  N/A

• Waste removal

  Yes

  No

  N/A