Internal Chain of Custody Job Checklist - duplicate

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• NOTE 1 -N/A IF NOT CERTIFIED OR CONTROLLED WOOD

• 1.Enter JOB number and Estate name.

• 2. Who is the M&S Manager?

• 3. Who is the H&M Manager?

• 4. Is there confirmation of the certification status of the property on file? Per QWI 02 see note 1certification lasts 5 years

  Yes

  No

  N/A

• Either Scottish Woodlands Group Scheme Membership certificate or memo OR Equivalent from alternative scheme holder.

• 5. Is the membership current?

  Yes

  No

  N/A

• Check expiry date on certificate.

• 6. Is there a Felling License, Approved Forest Plan or Planning permission on file? Or Windblow

  Yes

  No

  N/A

• Map should correspond to area shown on contract checklist map.

• 7.Has the certified flag been set correctly on Navision and has the correct membership number been entered?

  Yes

  No

  N/A

• Check the tick box on Navision. Is the certificate number the same as stated as 7 above less the last 3 digits for SWL.

• 8.Do sales agreements correctly state the certification status of the wood and the correct certificate number?

  Yes

  No

  N/A

• If timber is sold under quota we should respond N/A

• 9. Does the Scottish Woodlands Self Billing Invoice or the invoice fro m the seller correctly state certification status and the sells Membership Number?

  Yes

  No

  N/A

• Check that the certificate number stated is the same as that on the membership documentation. This is the documentation between SWL and the owner of the timber.

• 10. Is this certification status correctly stated on the Contract Checklists for the Harvesting Contractors and Hauliers?

  Yes

  No

  N/A

• Check the tick box on the Contract Checklists. FSC/PEFC or No

• 11. Does the date on the earliest TAN for this job come after the date of certification?

  Yes

  No

  N/A

• Compare the date on the earliest weight ticket with the date of first certification.

On a sample of 6 to 8 TANs check the following

• 12. What is the certification claim made on the TAN and is this correct?

  Yes

  No

  N/A

• FSC 100%, Controlled wood, PEFC, Uncertified

• 13. Has the correct book been used or has the TAN been altered?

  Yes

  No

  N/A

• 14. Has the TAN been altered?

  Yes

  No

  N/A

• 15. If altered was a CAR raised? If not, raise a CAR

  Yes

  No

  N/A

• Certified timber sold as Non-certified or Controlled wood- MINOR CAR

• Non-certified or Controlled Wood sold as Certified timber- MAJOR