INTERNAL ISM Audit Vessel Self-Assessment (remote) NON-SMART - duplicate

1.2.3.1.a Certificates: Take picture of Sanitary exemption certificate. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.1.b Certificates: Take picture of LSA liferaft certificates. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.1.c Certificates: Take picture of Davit & FRC certificates. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.1.d Certificates: Take picture of Fixed extinguishing systems. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.1.e Certificates: Take picture of extinguishers visits certificates. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.1.f Certificates: Take picture of all continuous synopsis record forms. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.2 DOC: Take picture of DOC certificate posted on bridge. If available and valid choose yes. If any issue identified choose no and comment

1.2.3.3 Port state control review: Confirm that PSC reports and issues reported were treated to avoid reoccurance. If deviation not corrected comment.

1.2.3.4 Control of knowledge company requirements (incl. Familiarisation): Confirm that record for all familiarisations were done and that memo and instructions sent by company since last audit were formally communicated to crew (records). If deviation, comment

2.1.1 Company policies: Take picture of displayed policies and confirm it knowledge across crew. If deviation comment

2.1.2 Company objectives: Confirm that company objectives are known across crew. if deviation comment.

2.2.1: Internal & external audit follow-up: Confirm review of all internal and external audits and confirm that all findings were treated. If deviation, comment.

2.2.2 Evaluation of corrective and proactive actions: Confirm that corrective actions are appropriate. If deviation comment.

2.2.3 Maintenance plans and records: Confirm that TA have no pending setup and maintenance is done as per requirement without delay for critical maintenance. If deviation, comment

3.2 definition and documentation about the responsibility, authority and interrelation of all personnel who manage, perform and verify work relating to and affecting safety and pollution: Muster lists clear and covering all legal requirements. If deviation, comment

3.3 responsibility for ensuring that adequate resources and shore-based support are provided to enable the designated person or persons to carry out their functions: Confirm if situation regarding orders clear: If not, report issues in term of delayed critical orders (critical spares + orders missing compromising vessel safety)

4.0 Designated Person Ashore: Take picture of DPA declaration / Confirm that crew is aware about DPA name and duties. If deviation, comment

5.1 Master Authority: Confirm that the master reviews were sent on time and treated. If deviation, comment

6.1.1 Master qualification: Take picture of standing orders and night orders. If not present, comment

6.1.3 Master given support from company: Confirm if reply from company after communication requesting assistance (Situation report / unformal email). If deviation, comment

6.2.1 Vessel qualified manning: Take picture of crewlist to compare with TA. Master to check crew documents. If deviation found, comment.

6.2.1.2 Vessel qualified manning: Confirm All Officers and Engineers have their CoC and endorsment according to Safe manning Certificate.

6.2.1.3 Vessel qualified manning: In case where ECDIS is/are installed onboard, did Master and Deck Officers complete Generic training and Type specific training?

6.2.2 Vessel appropriate manning: Confirm if vessel personal have sufficient rest time. If deviation, comment.

6.3 Personal familiar with their duties: Confirm if all personal familiarisation with emergency duties. If any deviation identified, comment

6.4 Personal have adequate understanding of rules, regulations, codes and guidelines: Confirm if Vessel library is complete, controlled and updated. Vessel personal is aware of changes. If deviation, comment

6.5 Personal is trained: Confirm if crew training is up to company standards (as per crew matrix). If deviation, comment (Provide last 5 training records)

6.6.1 Working language: Confirm that an entry in the ship’s log book about the working language is required (SOLAS Chapter 5, Reg. 14) and confirm that there is no issue in term of communication onboard. If deviation, report

6.6.2Is posters for garbage disposal written in language understood by crew? (Working Language)

7.2 Operations: Navigation - Radio: Take picture of Radio logbook (daily weekly monthly tests and record of radio watch, monthly check of battery) and distress call log page. If deviation identified, comment

7.4 Operations - Passage planning: Take picture of last 3 passage planning + transit chart. If deviation, comment

7.5.1 Operations - Navigation standards: Take picture of the two last navigational audit. If deviation, comment

7.5.2 Operations - Navigation standards: Take picture of vessel bridge logbook (last 15 days). If deviation, comment

7.8 Operations - Stability: Take picture of latest stability calculation. If deviation vs. real figures like draft, comment

7.9 Operations - Cargo (Incl. Methanol): Take picture of latest cargo plan, and if possible deck. If deviation vs. reality comment.

7.10 Operations - Anchor Handling / Towing: Take picture of AH/moving/towing plan. If deviation, comment. (if not relevant, select N/A)

7.11.1 Operations - DP: Take picture of latest FMEA annual DP Trials and conclusions (open issues) and DP incidents. If any open item, comment

7.11.2 Operations - DP: Take picture of latest FMEA Proving Trials (5years) and conclusions (open issues) and DP incidents. If any open item, comment

7.11.3 Operations - DP: Take picture of 5 last pages of DP logbook + last 2 DP drills + last 2 DP Field Arrival. If deviation, comment

7.12 Operations - DP : Take a picture of the ASOG ?

7.13 Operations - Which Ballast Water Management System is on board. Take a picture of The ballast water management log book.

7.15 Operations - Hazardous material procedure: Confirm that MSDS are present for all hazardous substances present onboard. If deviation, comment

7.16 Operations - Pre Task Planning: Take picture of the 10 last JSA/TBT (5 for deck - 5 for Engine). If deviation, comment

7.17.1 Operations - PTW: Confirm that PTW audit are done. If deviation found during audits, comment

7.17.2 Operations- PTW: Take picture of the last 5 PTW fo each department (5 Deck - 5 Engine) and picture of 2 last filled PTW logbook pages. If deviation, comment

7.18 Operations - PPE: Confirm that PPE are provided, used and present in sufficient quantity onboard. If deviation, comment

7.19 Operations - Personal safety: Confirm that hazard hunt are done on regaular basis and that no known hazardous situation onboard was left without mitigation. If deviation, comment (attach last 2 inspections)

7.20 Operations - HSE meetings: Confirm the HSE meetings are held on monthly basis and cover agenda. Attach the 3 last HSE meeting. If deviation, comment

7.21.2 Operations - B-SAFE Hazard observations: Attach copy of BSafe card register / Hazard hunt register. If deviation, comment

7.23.1 Operations - Hygiene procedure: Confirm that Hygiene inspection are held as per company requirement and results found satisfactory (Attach last 2 inspections)

7.24 Operations - Fresh water: Take picture of latest Water analysis. Confirm that water treatment is done together with analysis. If deviation, comment.

7.25 Operations - Environmental management: Confirm that ODS (ozone depleting substance) logbook is present onboard, filled ?

7.26 Operations - Fuel consumption: Confirm that fuel management procedures are known and applied onboard. If deviation, comment

7.27 OWS (oily water separator) properly used and working and Certificate of calibration available (take a Picture) If deviation, comment.

7.28 Is Garbage Record Book properly filled ? And Waste Receipts properly saved on board ? (Take pictures of latest pages of the Garbage record Book)

7.29 Operations - Ships security: Confirm that ship security procedure is implemented onboard, including cybersecurity . If deviation, comment

8.2 Emergency mesures: Take picture of last 20 drills performed onboard (if more convenient .pdf reports can be sent), with at least 1 enclosed space entry drill. If a deviation vs. drill schedule is identified, comment. Attach the last Drill and Training matrix

8.3 Emergency mesures: Confirm that sopep and flooding equipment inventory is accurate and available. If deviation, comment

8.3.1Has the company provided the ship with updated emergency contact list (attach last one received) ?

8.3.2 Emergency mesures: Confirm that SOPEP/SMPEP and flooding equipment inventory is accurate and available. If deviation, comment

8.3.4 Is SOLAS training manual available onboard and signed by the crew? (Bridge + Engine Room + Mess Rooms )

9.2 Reporting: efficiency of corrective actions: Confirm that response and corrective actions for all reported issues onboard. If deviations or inefective corrective actions, comment

11.0 Documentation control: Confirm that documents are available, stored properly and obsolete documents are removed. Confirm that additional publication and manual are available.

7.14.a Operations - Bunkering: Take picture of ORB part 1 including tank definition/mapping. If deviation, comment.

7.14.b Operations - Bunkering: Take picture of ORB part 2 including tank definition/mapping. And 3 last bunker delivery notes and the last bunkering Check List. If deviation, comment.

10.1 Maintenance - procedures are in place to ensure that the ship is maintained: Confirm that maintenance is done in accordance to TA and regulatory requirements. If deviation, comment

10.2.1 Maintenance - Inspection are held at appropriate intervals: Confirm that TA is properly populated and requested attachement (pictures / reports) and that VTI is present onboard. If deviation, comment

10.2.2 Maintenance - reporting of technical non conformities: Confirm that all defects were reported in TA. If deviation, comment

10.2.3 Maintenance - Corrective actions to technical problems: Confirm that corrective actions were taken and orders linked to defects are not overdue. If deviation, comment

10.3 Maintenance - critical equipment: Confirm that critical equipment is fully operational and that it maintenance is done as per requirement and without delay. If deviation, comment

7.7 Operations - Berthing / Mooring: Take picture of vessel moored (fwd, aft, and quay side + gangway). If deviation, comment

7.22 Operations - Health procedure: Confirm that Medical chest is in good order (attach medical inventory) and that vessel medical logbook is filled. If deviation, comment