Internal OHSMS Audit - Shark Bay Resources - duplicate draft 2

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

4.2 POLICY

• Is there an occupational health and safety policy authorized by the organizations top management, clearly stating the overall OHS objectives and demonstrates a commitment to improving OHS performance and signed by CEO or manager?

  Yes

  No

  N/A

• Is this policy prominently displayed for all parties to view?

  Yes

  No

  N/A

• Is it appropriate to the nature and scale of the organizations's OHS risks?

  Yes

  No

  N/A

• Does it include the commitment to establish measurable objectives and targets to ensure continued improvement aimed at elimination of work-related injury and illness?

  Yes

  No

  N/A

• Does it include a commitment to comply with relevant OHS legislation and with other requirement placed upon the organization or to which the organization subscribes to?

  Yes

  No

  N/A

• Is it documented, implemented, maintained and communicated to all employees?

  Yes

  No

  N/A

• Is it available to interested parties?

  Yes

  No

  N/A

• Has it been reviewed periodically to ensure it remains relevant and appropriate to the organization?

  Yes

  No

  N/A

• Are there elected OHS Representatives and how are they identified?

  Yes

  No

  N/A

• Is there an OHS Committee established ?

  Yes

  No

  N/A

• If so how are the members Identified?

  Yes

  No

  N/A

• Are the minutes recorded and made available to all interested parties?

  Yes

  No

  N/A

• What form is the evidence collected? (D= Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

4.3 Identification of Hazards, Hazard/Risk Assessment and Control of Hazards/Risks

• Has the organization established, implemented and maintained documented procedures to identify the OHS hazards and assessed and controlled the associated hazards/risks of activities, products and services over which the organization has control or influence, including activities, products or services of contractors or suppliers?

  Yes

  No

  N/A

• Has the organization developed its methodology for hazard identification, hazard/risk assessment and hazard/risk control, based on its operational experience and its commitment to eliminate workplace illness and injury?

  Yes

  No

  N/A

• Is this methodology kept up-to-date?

  Yes

  No

  N/A

• Are all incidents and injuries reported and how ?

  Yes

  No

  N/A

• Are all work methods reviewed regularly and if so how?

  Yes

  No

  N/A

• Is a system in place for Inducting and monitoring of contractors on site?

  Yes

  No

  N/A

• Do Contractors provide a HSE (OHS) Plan for work ?

  Yes

  No

  N/A

• Are there documented SWMS or JHA,THA, JSA used and captured in the Risk Register?

  Yes

  No

  N/A

• Is Induction training given to all employees?

  Yes

  No

  N/A

• Are workplace inspections done and how frequently and are the checklists recorded?

  Yes

  No

  N/A

• is a system for notifying the statutory authorities of notifiable incidents implemented?

  Yes

  No

  N/A

• Are all incidents and injuries fully investigated ?

  Yes

  No

  N/A

• Are safety Warning signs posted in hazard areas ?

  Yes

  No

  N/A

• Have risk assessments been carried out of all tasks to identify hazards?

  Yes

  No

  N/A

• Are controls documented in the Hazard Risk Register?

  Yes

  No

  N/A

• Is the risk register reviewed and if so what time frame is allocated?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

4.4 Legal and other requirements

• Has the organization established, implemented and maintained procedures to identify and have access to all legal and other requirements that are directly applicable to the OHS issues related to its activities, products or services, including relevant relationships with contractors and suppliers?

  Yes

  No

  N/A

• Has the organization kept this information up-to-date as well as communicated relevant information on legal and other requirements to its employees?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

4.5 Objectives and Targets

• Has the organization established, implemented and maintained documented OHS obectives and targets at each relevant function and level within the organization?

  Yes

  No

  N/A

• When establishing and reviewing its objectives, does the organization consider its legal and other requirements, its OHS hazards and risks, its technological options, its operational and business requirements and the views of interested parties?

  Yes

  No

  N/A

• Are the objectives and targets consistent with the OHS policy, including the commitment to measuring and improving OHS performance?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

4.6 OHS Management Plans

• Has the organization established and maintained management plans for achieving its objectives and targets?

  Yes

  No

  N/A

• When was the last review carried out?

  Yes

  No

  N/A

• Is there a planned systematic approach to the monitor and review process?

  Yes

  No

  N/A

• Has the organization established procedures to ensure that current plans are reviewed, and if necessary carried out amendments to these procedures to address such changes at regular and planned intervals, and whenever there are changes to the activities, products or services of the organization or significant changes in operating conditions?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5.0 IMPLEMENTATION

5.1 Structure and Responsibility

5.1.1 Resources

• Has the organization's management identified and provided the resources required to implement, maintain, and improve their OHSMS? (Resources such as human resources, and specialized skills, technology and financial resources?)

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5.1.2 Responsibility and Accountability

• Has the organization defined, documented and communicated the areas of accountability and responsibility (including those imposed by OHS legislation) of all personnel involved in the OHSMS's operation? ie Organisation Chart

  Yes

  No

  N/A

• Where contractors are involved, are these areas of accountability and responsibility clarified with respect to those contractors?

  Yes

  No

  N/A

• Has the organization's top management appointed a specific management representative/s who, irrespective of other responsibilities, has defined roles, responsibilities and authority for ensuring that OHSMS requirements are established, implemented and maintained in accordance with this Standard, and reporting on the performance of the OHSMS to top management for review and as a basis for improvement of the OHSMS

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5.2 Environmental Protection

• Does the company have an Environmental safety Policy signed by the CEO and disseminated to all staff?

  Yes

  No

  N/A

• Are work practices designed to reduce impact on the environment?

  Yes

  No

  N/A

• Are procedures developed to ensure compliance with the policy?

  Yes

  No

  N/A

• Are products and substances used which reduce impact of company operations on the environment

  Yes

  No

  N/A

• Are documented procedures available for the disposal of waste and used hazardous substances?

  Yes

  No

  N/A

• Are procedures developed to ensure compliance with policy?

  Yes

  No

  N/A

• Does the company have a recycling policy?

  Yes

  No

  N/A

• Are recycled products used where ever possible

  Yes

  No

  N/A

5.3 Training and Competency

• Has a training needs analysis been completed ?

  Yes

  No

  N/A

• Has all completed training been entered into the training matrix?

  Yes

  No

  N/A

• Has the organisation a formal induction which is site specific?

  Yes

  No

  N/A

• Do temporary workers and contractors receive specific induction training before exposure ?

  Yes

  No

  N/A

• Has the organization, in consultation with employees, identified training needs in relation to performing work activities competently, including OHS training?

  Yes

  No

  N/A

• Is the training and induction reviewed at least annually to ensure that all the information is still relevant?

  Yes

  No

  N/A

• Are procedures in place to ensure that OHS competencies are developed and maintained?

  Yes

  No

  N/A

• Are personnel assessed as competent on the basis of skills achieved through education, training or experience, to perform assigned tasks taking into account the OHS obligations, hazards and risks associated with the work activities?

  Yes

  No

  N/A

• Are procedures developed for providing OHS training? Do these procedures take into account:

  Yes

  No

  N/A

• Are suitable venue, facilities and equipment available for training to be effectively conducted

  Yes

  No

  N/A

• What are the characteristics and composition of the workforce and how do they impact on occupational health and safety of the workforce

  Yes

  No

  N/A

• Have the responsibilities, hazards and risks been identified and controlled is so how ?

  Yes

  No

  N/A

• Has the organization ensured that all personnel (including contractors and visitors) have undertaken training appropriate to the needs identified?

  Yes

  No

  N/A

• Is this training carried out by persons with appropriate knowledge, skills and experience in OHS and training?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5.4 Consultation, Communication and Reporting

5.4.1 Consultation

• Have the employees ?

  Yes

  No

  N/A

• a) been involved in the development, implementation and review of policies and procedures to identify hazards and assess and control hazards/risks?

  Yes

  No

  N/A

• b) been consulted where there are any changes that affect workplace OHS,

  Yes

  No

  N/A

• c) selected those who will represent them on OHS matters, and

  Yes

  No

  N/A

• d) been informed as to who is/are their employee OHS representative(s) and specified management representatives?

  Yes

  No

  N/A

• Are there documented procedures, agreed to by employees, for employee involvement and consultation in OHS issues? ( issue resolution procedure ) Is information regarding the arrangements made available to interested parties?

  Yes

  No

  N/A

• Are those representing the employees and employer receiving appropriate training to undertake effectively, their involvement in the development, implementation and review of OHS arrangements?

  Yes

  No

  N/A

• What form is the evidence collected? (D = Document/s; I = Interview/s; O = Observation/s)

  Select N/A D I O D & I D & O I & O All

  • N/A
  • D
  • I
  • O
  • D & I
  • D & O
  • I & O
  • All

5.4.2 Communication

• Does the organisation have procedures for ensuring that pertinent OHS information is communicated to and from employees and other interested parties?

  Yes

  No

  N/A

• How is information disseminated to all relevant parties? IE notice board , electronic medium , memo, toolbox

  Yes

  No

  N/A

• How is this recored that information has been transferred and understood ?

  Yes

  No

  N/A

5.5 Reporting

• Are appropriate procedures for relevant and timely reporting of information established to ensure the OHSMS is monitored and performance improved?

  Yes

  No

  N/A

• Are reporting procedures established to cover the following:

• a) OHS performance reporting (including results of OHS audits and reviews)

  Yes

  No

  N/A

• b) Reporting of incidents and system failures

  Yes

  No

  N/A

• c) Reporting on hazard identifications

  Yes

  No

  N/A

• d) Reporting on hazard/risk assessment

  Yes

  No

  N/A

• e) Reporting on preventative and corrective actions

  Yes

  No

  N/A

• f) Statutory reporting requirements

  Yes

  No

  N/A

5.5.1 Documentation

• Has the organisation established, implemented and maintained information, in a suitable medium such as print or electronic form to:

• a) describe the core elements of the management system and their interaction; and

  Yes

  No

  N/A

• b) provide direction to related documentation?

  Yes

  No

  N/A

5.6 Document and Data Control

• Has the organisation established, implemented and maintained procedures for controlling all relevant documents and data required by this Standard to ensure that:

• a) they can be readily located;

  Yes

  No

  N/A

• b) they are periodically reviewed, revised as necessary and approved for adequacy by competent and responsible personnel;

  Yes

  No

  N/A

• c) current versions of relevant documents and data are available at all locations where operations essential to the effective functioning of the OHSMS are performed;

  Yes

  No

  N/A

• d) obsolete documents and data are promptly removed from all points of issue and points of use or otherwise assured against unintended use; and

  Yes

  No

  N/A

• e) archival documents and data retained for legal or knowledge preservation purposes or both, are suitably identified.

  Yes

  No

  N/A

• Is this documentation and data legible, dated (with dates of revision) and readily identifiable and maintained in an orderly manner for a specified period? Are procedures and responsibilities established and maintained concerning the creation and modification of the various types of documents and data?

  Yes

  No

  N/A

• Has the organisation precluded the use of obsolete documents?

  Yes

  No

  N/A

6.0 General

• Has the organisation established, implemented and maintained documented procedures to ensure that:

• a) hazards are identified;

  Yes

  No

  N/A

• b) hazards/risks are assessed;

  Yes

  No

  N/A

• c) hazards/risks are controlled; and then

  Yes

  No

  N/A

• d) steps (a) to (c) are evaluated.

  Yes

  No

  N/A

6.1 Lighting

• Has an analysis been made of work and task lighting requirements in all areas

  Yes

  No

  N/A

• Is lighting adequate for the tasks being carried out.

  Yes

  No

  N/A

• Is additional task lighting provided in areas where building lighting is deemed insufficent?

  Yes

  No

  N/A

• Is there a reporting system for faulty lighting?

  Yes

  No

  N/A

• Are external areas (car parks, walkways etc) adequately illuminated for security and safety?

  Yes

  No

  N/A

• Is lighting provided in areas where natural is insufficient or unavailable ?

  Yes

  No

  N/A

• Are regular inspections made of lighting conditions

  Yes

  No

  N/A

6.2 Ventilation

• Is a local exhaust ventilation used where harmful contaminates are generated

  Yes

  No

  N/A

• Is sufficient ventilation available to remove gas emissions and exhaust gases from machinery?

  Yes

  No

  N/A

• Is additional ventilation provided in areas where higher levels of contamination may be encountered ?

  Yes

  No

  N/A

• Is adequate ventilation provided in workplaces to provide sufficient fresh air and safety?

  Yes

  No

  N/A

• Is dust extraction equipment used where dust is generated by machinery or processes?

  Yes

  No

  N/A

6.3 Electrical

• Is testing of electrical plant, equipment and tools carried out at specified intervals

  Yes

  No

  N/A

• Is a register kept of all electrical plant, equipment and tools

  Yes

  No

  N/A

• Are power tools, leads, etc, checked before use how is this inspection captured

  Yes

  No

  N/A

• Are all work circuits protected by RCD?

  Yes

  No

  N/A

• Are safety switches used with all portable electrical tools

  Yes

  No

  N/A

• Are only approved power outlets, junction boxes, or similar used

  Yes

  No

  N/A

• Are the approved power outlet devices in good condition and not overloaded by using power boards or double adaptors

  Yes

  No

  N/A

• Are emergency switches clearly marked

  Yes

  No

  N/A

• Are records kept of all testing and repairs

  Yes

  No

  N/A

• Is electrical work only carried out by licensed electrical personnel

  Yes

  No

  N/A

• If electrical work is carried out by licensed electrical personnel, is this documented

  Yes

  No

  N/A

6.4 Noise Control

• Have all areas been assessed for the presence of harmful noise levels. ?

  Yes

  No

  N/A

• Have surveys been conducted to determine any identified noise exposure areas

  Yes

  No

  N/A

• Are all persons in identified areas of noise hazards been issued the appropriate hearing protection

  Yes

  No

  N/A

• Has training been completed for the use of the hearing protection

  Yes

  No

  N/A

• a) Where has this training been recorded

  Yes

  No

  N/A

• b) Does this training capture new employees

  Yes

  No

  N/A

• c) Does this training capture contractors and others

  Yes

  No

  N/A

• Are record kept for base line results of Personal Audiometric Testing completed

  Yes

  No

  N/A

6.5 Workplace Ergonomics

• Does work station design and seating meet Australian Standards ?

  Yes

  No

  N/A

• Has surveys been completed for any identified areas of concern ?

  Yes

  No

  N/A

• Where possible, twisting of the body been eliminated or minimised and by what method has this been achieved and recorded?

  Yes

  No

  N/A

• a) By what method has this been achieved

  Yes

  No

  N/A

• b) Where has this been recorded

  Yes

  No

  N/A

• Have workers received the required training.

  Yes

  No

  N/A

6.6 Manual Handling

• Are risk Assessments done for all manual handling tasks ?

  Yes

  No

  N/A

• Are mechanical aids provided and used where heavy loads are moved regularly?

  Yes

  No

  N/A

• Are workers trained in safe lifting practices?

  Yes

  No

  N/A

• Is assistance available when the task will be too hazardous for a person attempting to lift a heavy load

  Yes

  No

  N/A

• Is Suitable PPE provided where rough, sharp,hot or cold objects are to handled

  Yes

  No

  N/A

6.7 Materials Storage & Handling

• Are pallet racks and shelves in good condition and show SWL as per AS/NZ

  Yes

  No

  N/A

• Are all stored items in stable containers and clearly labeled with weight and contents

  Yes

  No

  N/A

• Are small and loose items stored in a way to prevent them from falling

  Yes

  No

  N/A

• Are heavier items stored on the lower racks

  Yes

  No

  N/A

• Are Hazardous goods clearly identified

  Yes

  No

  N/A

• Are floors and aisles kept clear and clean

  Yes

  No

  N/A

• Are pallets and drums in good condition

  Yes

  No

  N/A

6.8 Hazardous Processes

• Are tasks such as welding, use of paints, coatings blast cleaning etc assessed to identify risks and suitability of effective controls

  Yes

  No

  N/A

• Are safe work procedures documented and available for all hazardous processes?

  Yes

  No

  N/A

• Are procedures reviewed to ensure that they are not affected by material or process change

  Yes

  No

  N/A

• Have all persons engaged in hazardous processes been instructed in the safe work procedures for the task?

  Yes

  No

  N/A

6.8 Hazard Identification

• Does the identification of hazards in the workplace take into account:

• a) the situation or events or combination of circumstances that has the potential to give rise to injury or illness;

  Yes

  No

  N/A

• b) the nature of potential injury or illness relevant to the activity, product or service; and

  Yes

  No

  N/A

• c) past injuries, incidents and illnesses?

  Yes

  No

  N/A

• Does the identification process also include consideration of:

• a) the way work is organised, managed, carried out and any changes that occur in this;

  Yes

  No

  N/A

• b) the design of workplaces, work processes, materials, plant and equipment;

  Yes

  No

  N/A

• c) the fabrication, installation and commissioning and handling and disposal (of materials, workplaces and plant and equipment);

  Yes

  No

  N/A

• d) the purchasing of goods and services;

  Yes

  No

  N/A

• e) the contracting and subcontracting of plant, equipment, services and labour, including contract specification and responsibilities to and by contractors; and

  Yes

  No

  N/A

• f) the inspection, maintenance, testing, repair and replacement (of plant and equipment).

  Yes

  No

  N/A

• Are all hazardous process areas clearly identified and entry restricted to only authorised persons

  Yes

  No

  N/A

6.9 Confined Spaces

• Have all confined spaces on site been identified, labelled and entered in a confined space register?

  Yes

  No

  N/A

• Has a risk assessment been carried out for each confined space and entered onto the confined space hazard register

  Yes

  No

  N/A

• Are confined space entry permits used ?

  Yes

  No

  N/A

• Are there confined space procedures in place?

  Yes

  No

  N/A

• What is the review date for the Confined Space Procedures?

  Yes

  No

  N/A

• Are all workers who work in confined space entry trained in accordance to AS/NZ 2865?

  Yes

  No

  N/A

• Is all rescue and emergency equipment available on site when a confined space entry is required?

  Yes

  No

  N/A

6.10 Hot Works

• Have risk assessments been carried out for all operations where hot works are being performed?

  Yes

  No

  N/A

• Are hot work procedures developed and implemented for those tasks?

  Yes

  No

  N/A

• Do procedures include arrangements for emergencies such as fire etc?

  Yes

  No

  N/A

• Are hot work permits used for hazardous hot work tasks?

  Yes

  No

  N/A

• Is a register kept of all hazardous process training?

  Yes

  No

  N/A

6.11 Spray Painting

• Are MSDS available for all paints and coating used?

  Yes

  No

  N/A

• a) are the MSDS current?

  Yes

  No

  N/A

• b) are the MSDS correct for the paints and coatings used?

  Yes

  No

  N/A

• c) are the MSDS readily available for all who require access to them?

  Yes

  No

  N/A

• Is the protective equipment provided for spray painting suitable for the types of identified hazards?

  Yes

  No

  N/A

• Is spray painting carried out in a spray booth where practicable to do so?

  Yes

  No

  N/A

• When spray painting is conducted outdoors is it done in such a way to minimise effects to any other workers?

  Yes

  No

  N/A

• Are means provided to prevent contamination by waste and spilt materials?

  Yes

  No

  N/A

6.11 Hazardous Substance - Administration

• Are hazardous material identified and required control measures advised where they are to be used?

  Yes

  No

  N/A

• Are MSDS available for all substances used in the workplace?

  Yes

  No

  N/A

• a) are the MSDS current?

  Yes

  No

  N/A

• b) are the MSDS correct for the paints and coatings used?

  Yes

  No

  N/A

• c) are the MSDS readily available for all who require access to them?

  Yes

  No

  N/A

• Is there a MSDS register?

  Yes

  No

  N/A

• What was the last review date of the MSDS Register?

  Yes

  No

  N/A

• Has risk assessments been carried out for all hazardous chemicals? <br><br>

  Yes

  No

  N/A

• What is the risk Matrix that has been used for this assessment?

  Yes

  No

  N/A

• Is there a Chemical Risk Register?

  Yes

  No

  N/A

• What was the last review date of the Chemical Risk Register?

  Yes

  No

  N/A

• Are workers trained in the safe handling of hazardous substances?

  Yes

  No

  N/A

• Are storages constructed to required Standards and secured against unauthorised entry?

  Yes

  No

  N/A

• Are large storages placarded to Dangerous goods regulations requirements?

  Yes

  No

  N/A

• Are all substances stored in correctly labelled approved containers?

  Yes

  No

  N/A

• Are all fire and ignition risks properly controlled?

  Yes

  No

  N/A

• Is appropriate emergency equipment (eye wash, shower, spill kit, extinguisher) available and in good serviceability order?

  Yes

  No

  N/A

• Is all PPE stored and maintained correctly?

  Yes

  No

  N/A

• Do users follow correct personal hygiene procedures?

  Yes

  No

  N/A

6.12 Working at Heights

• Have all areas where a person could fall from heights been identified and assessed?

  Yes

  No

  N/A

• Is there a Heights Register?

  Yes

  No

  N/A

• Have risk assessments been carried out for all heights risks?

  Yes

  No

  N/A

• Is there a heights permit system in place?

  Yes

  No

  N/A

• Are all edges from which a person could fall from one level to another been protected by a certified edge protection?

  Yes

  No

  N/A

• Are Ladders and walkways provided and erected in compliance with regulatory standards?

  Yes

  No

  N/A

• Are work procedures developed and implemented for all tasks where a person may be at risk of falling?

  Yes

  No

  N/A

6.13 Height access equipment

• Are EWP pre and post start safety checks carried out before use?

  Yes

  No

  N/A

• Are safety harness attachment points provided in all EWP units?

  Yes

  No

  N/A

• Are certification of operators evidence captured on site?

  Yes

  No

  N/A

• Are pre start sheets completed on all EWP equipment before operation?

  Yes

  No

  N/A

• Are workers trained in safe procedures for work at heights including heights rescue procedures?

  Yes

  No

  N/A

• Is there a Work at Heights Equipment Register for all work at heights equipment held onsite?

  Yes

  No

  N/A

• a) is all work at heights equipment held onsite recorded in the Work at Heights Equipment Register?

  Yes

  No

  N/A

• Is all work at heights equipment inspected by a competent, authorised person on a regular basis as required in the AS

  Yes

  No

  N/A

• a) are these inspections captured?

  Yes

  No

  N/A

• b) is all work at heights equipment inspected before use and on completion of the task to ensure suitability and safety?

  Yes

  No

  N/A

• c) is all work at heights equipment stored adequately, safely and correctly?

  Yes

  No

  N/A

6.14 Vehicle and Trucks

• Is a register kept of all licensed drivers?

  Yes

  No

  N/A

• Are pre-start log books provided for all vehicles and filled out correctly?

  Yes

  No

  N/A

• Is this audited?

  Yes

  No

  N/A

• Is private use of the vehicle (allowed) monitored?

  Yes

  No

  N/A

• Is a maintenance schedule provided for each vehicle?

  Yes

  No

  N/A

• Is there a Fleet Controller?

  Yes

  No

  N/A

• Are all mechanical inspections undertaken by qualified personal?

  Yes

  No

  N/A

• Is there tare capacity and GVM marked on load carrying vehicles?

  Yes

  No

  N/A

• Are all insurances for vehicles suitable for the class of vehicle and for the drivers of those vehicles?

  Yes

  No

  N/A

6.15 Protective Clothing and Equipment

• Have risk assessments been conducted for all work areas and processes to determine the appropriate PPE?

  Yes

  No

  N/A

• Are these requirements documented in the form of task based areas using SWMS,JSA,THA,or JHA?

  Yes

  No

  N/A

• Are the mandatory safety signs displayed in areas where PPE is required to be worn?.

  Yes

  No

  N/A

• Is PPE available to all persons who work or enter into areas where PPE is required to be worn?

  Yes

  No

  N/A

• a) is this PPE correct for the activities being undertaken?

  Yes

  No

  N/A

• b) is this PPE inspected on a regular basis by supervisory staff?

  Yes

  No

  N/A

• c) are the PPE requirements reviewed for suitability-for-purpose on a regular basis?

  Yes

  No

  N/A

• Are all persons who use PPE instructed in the use and care of the PPE?

  Yes

  No

  N/A

• a) is this training documented?

  Yes

  No

  N/A

• b) is this training reviewed and revised when PPE changes are implemented, or new PPE impelemented?

  Yes

  No

  N/A

• Is the use of the PPE Monitored , documented and reviewed?

  Yes

  No

  N/A

• Are records kept of PPE issue and replacement?

  Yes

  No

  N/A

7.0 Visitor Controls

• Are visitor controls clearly displayed to all persons coming on or into the workplace?

  Yes

  No

  N/A

• Are visitors formally required to sign in and out of site?

  Yes

  No

  N/A

• Is there a means of identifying visitors when they are on site?

  Yes

  No

  N/A

• Is there a visitors induction in place?

  Yes

  No

  N/A

• Are marked walkways provided for visitors to find their way around safely?

  Yes

  No

  N/A

• Are the areas where visitors may not enter clearly defined and signed?

  Yes

  No

  N/A

• Is there suitable PPE provided for visitors in the workplace?

  Yes

  No

  N/A

• Are visitors advised of emergency procedures?

  Yes

  No

  N/A

• Is there a separate area for visitors car parking?

  Yes

  No

  N/A

• Is there special disable person car parking areas available if required?

  Yes

  No

  N/A

7.1 Contractor Management

• Are contractors aware of company OHS policies and rules before commencing work?

  Yes

  No

  N/A

• Are contractor site inductions carried out before work is commenced on site?

  Yes

  No

  N/A

• Is drug and alcohol testing completed for contractors before work commences?

  Yes

  No

  N/A

• Are copies of contractor SMP sighted and signed off on prior to starting contract?

  Yes

  No

  N/A

• Is all electric tools and electronic equipment tagging checked by a competent on-site person prior to work commencing?

  Yes

  No

  N/A

• Are copies of all certifications required to do the task on site?

  Yes

  No

  N/A

• Are copies of all contractor insurances on site?

  Yes

  No

  N/A

• Are work plans required to specify controls to protect public and environmental concerns?

  Yes

  No

  N/A

• Are scope of work plans required to include procedures for reinstatement of work sites ie clean up?

  Yes

  No

  N/A

• Have risk assessments been completed to interface with site SMP

  Yes

  No

  N/A

• Has a safe access to work areas been provided for contractors?

  Yes

  No

  N/A

• Have safety and compliance checks been made of all contractors equipment?

  Yes

  No

  N/A

7.2 First Aid and Injuries

• Is there a first aid kit or room readily available for every employee or worker?

  Yes

  No

  N/A

• Are the first aid rooms clearly marked and easily identifiable?

  Yes

  No

  N/A

• a) are first aid kits properly maintained?

  Yes

  No

  N/A

• b) are these kits kept up to date and replenished?

  Yes

  No

  N/A

• c) are the first aid kits and first aid equipment clearly marked?

  Yes

  No

  N/A

• Are the names of the first aiders displayed ?

  Yes

  No

  N/A

• a) do these first aiders hold current and appropriate First Aid certification?

  Yes

  No

  N/A

• b) where is the First Aid certification recorded?

  Yes

  No

  N/A

• Are First Aid kits provided in vehicles and on worksites?

  Yes

  No

  N/A

• a) are these kits kept up to date and replenished?

  Yes

  No

  N/A

• b) how is this data captured?

  Yes

  No

  N/A

• c) is there signage on the vehicles to indicate they have first aid equipment onboard?

  Yes

  No

  N/A

• Are all workplace injuries reported using the correct company protocols ?

  Yes

  No

  N/A

• Are the mechanics and mechanisms of injuries being captured so as to work out trends of injury data?

  Yes

  No

  N/A

• Are the outcomes of incidents discussed at management meetings?

  Yes

  No

  N/A

7.3 Injury Management Systems

• Does the company have a documented return to work and rehabilitation policy?

  Yes

  No

  N/A

• Is a case manager or RTW/Rehab. Officer appointed?

  Yes

  No

  N/A

• Are cases discussed with employees and their supervisors?

  Yes

  No

  N/A

• Are employees returning to work from injury or illness closely monitored?

  Yes

  No

  N/A

• Are suitable alternative duties available for employees returning to work?

  Yes

  No

  N/A

• Are all rehabilitation cases fully documented?

  Yes

  No

  N/A

7.4 Workplace Amenities

• Are separate eating areas provided?

  Yes

  No

  N/A

• Are suitable and sufficient tables and chairs provided for all employees to be seated to consume their meals?

  Yes

  No

  N/A

• Are eating areas cleaned regularly after each meal?

  Yes

  No

  N/A

• Are there facilities for keeping and reheating meals available ?

  Yes

  No

  N/A

• Are sufficient toilets provided for each gender ?

  Yes

  No

  N/A

• Is adequate supply of cool drinking water available for workers in all workplaces?

  Yes

  No

  N/A

• Are toilets and showers cleaned daily ?

  Yes

  No

  N/A

• Are sufficient consumables made available in washrooms and toilets?

  Yes

  No

  N/A

7.5 Plant and equipment Administration

• Is WLL clearly marked on lifting equipment ?

  Yes

  No

  N/A

• Are warnings and instructions clearly displayed?

  Yes

  No

  N/A

• Are warning devices and controls clearly marked ?

  Yes

  No

  N/A

• Has a pre-start system been developed and implemented?

  Yes

  No

  N/A

7.6 Plant and Equipment - Use and Maintenance

• Are all operators fully trained and licensed?

  Yes

  No

  N/A

• Are daily inspection checks made before use ?

  Yes

  No

  N/A

• Are records of inspections and checks kept?

  Yes

  No

  N/A

• Are safe work procedures available for all plant?

  Yes

  No

  N/A

• Are PPE needs for plant use identified?

  Yes

  No

  N/A

• Is a plant risk assessment completed before the purchase of equipment to ensure that it is fit for task?

  Yes

  No

  N/A

• Are operating practices satisfactory?

  Yes

  No

  N/A

7.7 Plant and Equipment - Lock Out procedures

• Ia all machinery capable of being locked out?

  Yes

  No

  N/A

• Are all machines locked out before maintenance?

  Yes

  No

  N/A

• Are lockout procedures strictly enforced?

  Yes

  No

  N/A

• Are all lockouts issued keyed independently?

  Yes

  No

  N/A

7.8 Load Shifting Equipment

• Are pre-starts completed and records kept?

  Yes

  No

  N/A

• Are reversing alarms and flashing lights operating?

  Yes

  No

  N/A

• Are all operators competency checked and recorded in site training matrix?

  Yes

  No

  N/A

• Are load charts fitted to all cranes and excavators?

  Yes

  No

  N/A

• Is there a Lifting Gear/Rigging Gear Register?

  Yes

  No

  N/A

• a) is all lifting gear checked regularly?

  Yes

  No

  N/A

• b) are these checks done by a competent, authorised person?

  Yes

  No

  N/A

• c) are these checks captured in the appropriate documentation?

  Yes

  No

  N/A

7.9 Hazard/Risk Control

• Are all hazards/risk, identified through the assessment process as requiring control, controlled through a preferred order of control methods (hierarchy of controls), based on reasonable practicality?

  Yes

  No

  N/A

• a) is ELIMINATION always the first considered control measure?

  Yes

  No

  N/A

7.9.1 Evaluation

• Are hazard identification, hazard/risk assessment and control processes subject to a documented evaluation of effectiveness and modified as necessary?

  Yes

  No

  N/A

8.0 Emergency Preparedness and Response

• Are all potential emergency situations identified and emergency procedures documented for preventing and mitigating the associated illness and injury?

  Yes

  No

  N/A

• Has the organisation reviewed then revised, where necessary, its emergency preparedness and response procedures, in particular, after the occurrence of incidents or emergency situations?

  Yes

  No

  N/A

• Has the organisation periodically tested such procedures? (NOTE: it may not be practicable to test some procedures, in which case training and efficacy should be tested by other means)

  Yes

  No

  N/A

• Are these procedures prominently displayed ?

  Yes

  No

  N/A

• Are training drills carried out at least annually ?

  Yes

  No

  N/A

• Have all persons been instructed in the procedures?

  Yes

  No

  N/A

• Have persons in each work area been trained in the use of fire extinguishers?

  Yes

  No

  N/A

• Are fire appliances checked every 6 months?

  Yes

  No

  N/A

• Are fire exits marked and unobstructed ?

  Yes

  No

  N/A

• Are fire alarms and emergency warning systems tested at least monthly?

  Yes

  No

  N/A

• a) are these tests documented?

  Yes

  No

  N/A

8.1 Health Surveillance

• Has the organisation identified those situations where employee health surveillance is required and implemented appropriate systems?

  Yes

  No

  N/A

• a) do employees have access to their own individual results?

  Yes

  No

  N/A

• Where specified by legislation, is the health of employees exposed to specific hazards monitored and recorded?

  Yes

  No

  N/A

8.2 Incident Investigation, Corrective and Preventative Action

• Has the organisation established, implemented and maintained procedures for:

• a) investigating, responding to , and taking action to minimise any harm caused from incidents;

  Yes

  No

  N/A

• b) investigating and responding to system failures; and

  Yes

  No

  N/A

• c) initiating and completing appropriate corrective and preventative action.

  Yes

  No

  N/A

• Has the organisation implemented and recorded any changes in the OHSMS procedures resulting from incident investigations and corrective and preventive action?

  Yes

  No

  N/A

8.3 Records and Record Management

• Has the organisation established, implemented and maintained procedures for the identification, maintenance and disposition of OHS records, as well as the results of audits and reviews?

  Yes

  No

  N/A

• Are OHS records legible, identifiable and traceable to the activity, product or service involved? Are OHS records stored and maintained in such a way that they are readily retrievable and protected against damage, deterioration and loss? Are their retention times established and recorded?

  Yes

  No

  N/A

• Are records maintained, as appropriate to the system and to the organisation, to demonstrate conformance to the requirements of this Standard?

  Yes

  No

  N/A

9.0 OHSMS Audit

• Has the organisation established, implemented and maintained an audit program and procedures for periodic OHSMS audits to be carried out by a competent persons, in order to:

• a) determine whether the OHSMS:

  Yes

  No

  N/A

• i) conforms to planned arrangements for OHS management including the requirements of this Standard;

  Yes

  No

  N/A

• ii) has been properly implemented and maintained; and

  Yes

  No

  N/A

• iii) is effective in meeting the organisation's policy as well as objectives and targets for continual OHS improvement; and

  Yes

  No

  N/A

• b) provide information on the results of audits to management and employees.

  Yes

  No

  N/A

• Is the audit program, including any schedule, based on the OHS importance of the activity concerned, and the results of previous audits? Does the audit procedure cover the scope, frequency, methodologies and competencies, as well as the responsibilities and requirements for conducting audits and reporting results?

  Yes

  No

  N/A

9.1 MANAGEMENT REVIEW

• Has the organisation's top management, at intervals that it determines, reviewed the OHSMS to ensure its continuing suitability, adequacy and effectiveness?

  Yes

  No

  N/A

• Has the management reviewed processes to ensure that the necessary information is collected to allow management to carry out this evaluation? Is this review documented?

  Yes

  No

  N/A

• Does management review the continued relevance of, and change where appropriate, policy, objectives, responsibilities and other elements of the OHSMS, in the light of OHSMS audit results, changing circumstances and the commitment to continual improvement?

  Yes

  No

  N/A

• Yes

  No

  N/A