Inwards Goods - Acceptance of Freight and Inwards Receipting Imported Orders

• Site conducted

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• Audit Number

• Prepared by

• Department

• Conducted on

  Date

• Auditor

• Reviewer

• Auditees

Acceptance of all freight

• Are all freight-signed documents in print form and signed off with initials and date?

  Yes

  No

  N/A

• Are parcels/pallets for all consignments physically checked off?

  Yes

  No

  N/A

• Are the quantities received verified and confirmed?

  Yes

  No

  N/A

• Are damaged goods identified and counter signed by the driver?

  Yes

  No

  N/A

• Are the documents secured to the appropriate cartons and pallets?

  Yes

  No

  N/A

• Do staff have the appropriate PPE?

  Yes

  No

  N/A

• Is the relevant staff training for Inwards goods current?

  Yes

  No

  N/A

• Are any related accidents or incidents reported?

  Yes

  No

  N/A

• Is the process still valid?

  Yes

  No

  N/A

Inwards receipting Imported Orders

• Is the newly arrived stock booked against purchase order?

  Yes

  No

  N/A

• Is the delivery docket number entered against the PO into the system?

  Yes

  No

  N/A

• Are the delivery dockets closed and confirmation sent to multipack?

  Yes

  No

  N/A

• Are the delivery docket numbers for load deliveries entered?

  Yes

  No

  N/A

• Are the container numbers entered for container imports?

  Yes

  No

  N/A

• Is the receiving bay populated with the PO?

  Yes

  No

  N/A

• Are the product code line numbers, description & the quantities on the PO displayed when the barcodes are scanned?

  Yes

  No

  N/A

• Confirm the following steps for USL Product Codes:

• If the vendor product code is set against the item, this can be entered in the Code field, The USL code will be returned.

• The product code, line number, description & the quantity on the PO will be displayed.

• Select next.

• Select the tote that the stock is being stacked on.

• If individual cartons are being received in which will be stored in multi SSCC locations (Carton Reserve) then select "None"

• The product code will be displayed.

• Enter the quantity to be received against the label.

• The UOM will be displayed for information only. This is populated off the PO.

• Enter the lot number.

• Enter the expiry date in DDMMYY format.

• Select confirm 1: The following message will appear; Label printing.

• Are all the above-mentioned steps still valid?

  Yes

  No

  N/A

• Are damaged stocked placed in the quarantine area?

  Yes

  No

  N/A

• Are photos taken of the damaged goods?

  Yes

  No

  N/A

• Are following people informed of the damages?

  Yes

  No

  N/A

• Inwards Team

• Purchasing team

• Product Manager

• Is the damaged stock investigated and nonconformances raised?

  Yes

  No

  N/A

• Are corrective actions determined and implemented for the Nonconformance?

  Yes

  No

  N/A

• Are the relevant staff (management) and departments informed of the sick nonconformances?

  Yes

  No

  N/A

• Is this information documented?

  Yes

  No

  N/A

• Are damaged goods and unsuitable stock properly disposed of?

  Yes

  No

  N/A

• Inspection Summary