IRC - Draft Building Condition, Defect and Component Insp.

• Name of facility

• Address

• Conducted on

  Date

• Name of client representative during the audit ( if applicable )

• Report prepared by:

1. BACKGROUND INFORMATION

• Where there are actionable defects identified during the review of the facility, these are to be identified and raised as budget bids immediately or passed to the asset owner as a 'Follow Up' if the asset is not managed by CP
  
  All costs and response times are approximate and are for estimation purposes only

• GIS LOCATION
  Address

• BD number if know

• Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable

• No. Of habitable floor levels

  Select single storey 2 storey 3 storey Roof greater than 3 storeys high

  • single storey
  • 2 storey
  • 3 storey
  • Roof greater than 3 storeys high

• Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustible frame, walls, roof [eg timber shed]

  Select A - Concrete Reinforced B - All steel etc. C - Steel and TImber D - All timber

  • A - Concrete Reinforced
  • B - All steel etc.
  • C - Steel and TImber
  • D - All timber

• General Comments

2. AUDIT DETAILS

• Weather at time of audit

  dry

  light rain

  heavy rain

  wet but not raining currently

• EXTERNAL PHOTO OF FACILITY - taken at time of audit

  Media

3. LAND & SURROUNDS

3. a) Access Driveways, Roads, Footpaths, signage and barriers

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a Programmed build ?

  YES

  No

• No. Of boom gates or auto. roller doors

• General Comments

3. b). Landscaping

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a Programmed build ?

  YES

  No

• Area of grass approx.(m2)

• Area of shrubs or trees approx.(m2)

• Does the facility have any irrigation?

  YES

  NO

• Are there any backflow prevention devices fitted (rpz's)?

  Yes

  No

  N/A

• General comments landscaping and irrigation

3. c). Exterior - Finishes/Painting (and any structural elements)

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a Programmed build ?

  YES

  No

• No schedule required for this asset type

• General comments exterior finishes and painting

3. d). Exterior Fire and Safety

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a Programmed build ?

  YES

  No

• Is there a fire hydrant within the grounds of the facility ?

  Off

  On

• No. Of extinguishers

• No. Of fire hose reels

• Is there a safety shower?

  Off

  On

• General comments exterior fire and safety

4. ROOF ( including: sheets, gutters and downpipes and fascias )

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 PROGRAMMED BUILD:

• Do you want to undertake a Programmed build ?

  YES

  No

• Is roof sheet cleaning required at least yearly ?

  Off

  On

• Is gutter / downpipes clearance required at least yearly ?

  YES

  No

• Provide details of issue and suggested cleaning frequency

• Are there Whirley birds or roof penetrations ?

  Off

  On

• General comments on roof

👍 👎 GENERAL CONDITION RATING - Exterior Elements

• Condition rating - Access driveways, roads and footpaths

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Condition rating - Barriers and signage

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Condition rating - Landscaping and irrigation

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Condition rating - Exterior finishes / painting ( including any structural elements)

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Condition rating - Roof sheeting, roof drainage and facias

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

5. INTERNAL COMPONENTS (Room by room)

• Draw a sketch of the facility showing internal rooms. Orientate with north arrow. Number rooms from 1 to 99 to ref. against the following ...

  Drawing

• Rooms (press 'add room' button to add more rooms)

****** ROOM NO. *******

• Provide details on room location and current use

5. a) Fire & Safety Systems

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 PROGRAMMED BUILD:

• Do you want to undertake a programmed build ?

  YES

  No

• No. Of extinguishers

• No. Of fire hose reels

• No. Of lay flat hoses

• No. Of fire blankets

• No. of heat or smoke detectors

• No. Of illuminated fire EXIT signs

• No. of fire doors

• Is there an EWIS panel in this room?

  Off

  On

• Is there a fire booster pump for this facility ?

  Off

  On

• Is there an FIP in this room ?

  Off

  On

• Are there sprinkler valves in this room ?

  Off

  On

• General comments fire and safety

5. b) INTERIOR FINISHES / PAINTING

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a PORTAL REQUEST

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 PROGRAMMED BUILD:

• Do you want to undertake a Programmed build ?

  YES

  No

• No schedule required for this asset type

• General comments interior finishes and painting

5. c) TOILETS, SHOWERS, KITCHENS & General PLUMBING

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a BMR

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a SCHEDULE build ?

  YES

  No

• No. Of exhaust / extract fans

• No. Of water coolers connected to mains water

• No. Of ice making machines

• Is there a cold room ?

  Off

  On

• Is there a grease trap ?

  Off

  On

• Are there water circulation pumps and or sewerage pumps or macerators?

  YES

  NO

• Provide description...

• Is there a cold water supply at the facility ?

  Off

  On

• Is there a hot water supply to the facility ?

  YES

  NO

• Provide details of supply i.g. Gas or electric boiler etc.

• General comments plumbing

5.d) SERVICES

🔧DEFECT DETAILS:

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a PORTAL REQUEST

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a SCHEDULE build ?

  YES

  No

• MECHANICAL SERVICES:

• No. Of split system aircons

• No. Of box aircons

• No. Of auto pedestrian doors

• No. Of doors with self-closing mechanisms

• ELECTRICAL SERVICES:

• Is the space lit ?

  YES

  NO

• Are there a number of lights not working that would indicate that a bulk lamp change is needed? If response is 'Yes' provide details in the following 'Comments' section

  YES

  NO

• Is there a distribution board present ?

  YES

  NO

• Distribution Board

Distribution Board no.

• No. of RCDS

• Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)

  YES

  NO

• Provide justification here ...

• Are there solar panels ?

  YES

  NO

• No. Of panels

• Is there a BMS ?

  Off

  On

• Is there a CCTV system ?

  Off

  On

• Is there a security system with battery backup ?

  YES

  NO

• Provide details here and make note of BATTERY DATE

• General comments on services

5 e) Major Plant

🔧 DEFECT DETAILS

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a PORTAL REQUEST

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Do you want to undertake a SCHEDULE build ?

  YES

  No

• MAJOR PLANT - ELECTRICAL

• Is there a generator ?

  Off

  On

• MAJOR PLANT - MECHANICAL

• Is there a GOODS lift ?

  Off

  On

• No. Of passenger lifts

• No. Of chillers

• No. Of package units

• No. Of air handling units

• No. Of cooling towers

• General comments major plant

6. WHOLE FACILITY - MISC

🔧 DEFECT DETAILS

• Is there a MINOR defect ?

  YES

  No

  Not applicable

• Enter MINOR defect (enter each defect separately)

🛠 MINOR DEFECT ..

• Take photo if nec.

  Media

• Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  if NOT click here

• Raise a PORTAL REQUEST

• Is there a MAJOR defect or one that needs programming ?

  YES

  No

  Not applicable

• Enter MAJOR defect ( Enter each defect separately )

🛠🛠 MAJOR DEFECT ..

• Enter exact location, defect details and works required

• Take photo

  Media

• Works priority

  Select HIGH - Within 1 month MEDIUM - Within 6 months LOW - Within 1 year Programmed 1 to 3 Years Programmed 3 to 5 years

  • HIGH - Within 1 month
  • MEDIUM - Within 6 months
  • LOW - Within 1 year
  • Programmed 1 to 3 Years
  • Programmed 3 to 5 years

• Approximate cost to set aside for works ...

• Do any assets need a follow up inspection ?

  YES - add Notes/Media here >

  No

🔩 SCHEDULE BUILDER:

• Is there portable equipment present that should be subject to regular testing ?

  YES

  NO

• Is there a permanent gas connection? ( I.e. hard plumbing to a boiler etc. Do not include BBQ type installations). Note: Can be bottled gas or reticulated.

  YES

  NO

• General comments or inclusions to annual operating costs :

7. 👍 👎 GENERAL CONDITION RATING for WHOLE FACILITY

• Fire and Safety

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Interior finishes and painting

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Toilets, showers, kitchens and plumbing

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Services - mechanical

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Services - electrical

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

• Major plant

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

8. OVERALL CONDITION SCORE for whole facility

• Condition Rating. Score
  
  Good/Very good (20+ yrs) >110
  Average (10-20 yrs). 70-100
  Poor (5-10 yrs) 50-70
  Very Poor (< 5 yrs). < 50

• Provide actual score obtained here ...

• Suggested condition rating .....

  Select VERY GOOD GOOD AVERAGE POOR FAILED/REDUNDANT not applicable

  • VERY GOOD
  • GOOD
  • AVERAGE
  • POOR
  • FAILED/REDUNDANT
  • not applicable

9. General comments on any issues or assets not covered by above categories