Information

  • Name of facility

  • Address

  • Conducted on

  • Name of client representative during the audit ( if applicable )

  • Report prepared by:

1. BACKGROUND INFORMATION

  • Where there are actionable defects identified during the review of the facility, these are to be identified and raised as budget bids immediately or passed to the asset owner as a 'Follow Up' if the asset is not managed by CP

    All costs and response times are approximate and are for estimation purposes only

  • GIS LOCATION
  • BD number if know

  • Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable

  • No. Of habitable floor levels

  • Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustible frame, walls, roof [eg timber shed]

  • General Comments

2. AUDIT DETAILS

  • Weather at time of audit

  • EXTERNAL PHOTO OF FACILITY - taken at time of audit

3. LAND & SURROUNDS

3. a) Access Driveways, Roads, Footpaths, signage and barriers

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a Programmed build ?

  • No. Of boom gates or auto. roller doors

  • General Comments

3. b). Landscaping

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a Programmed build ?

  • Area of grass approx.(m2)

  • Area of shrubs or trees approx.(m2)

  • Does the facility have any irrigation?

  • Are there any backflow prevention devices fitted (rpz's)?

  • General comments landscaping and irrigation

3. c). Exterior - Finishes/Painting (and any structural elements)

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a Programmed build ?

  • No schedule required for this asset type

  • General comments exterior finishes and painting

3. d). Exterior Fire and Safety

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a Programmed build ?

  • Is there a fire hydrant within the grounds of the facility ?

  • No. Of extinguishers

  • No. Of fire hose reels

  • Is there a safety shower?

  • General comments exterior fire and safety

4. ROOF ( including: sheets, gutters and downpipes and fascias )

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© PROGRAMMED BUILD:

  • Do you want to undertake a Programmed build ?

  • Is roof sheet cleaning required at least yearly ?

  • Is gutter / downpipes clearance required at least yearly ?

  • Provide details of issue and suggested cleaning frequency

  • Are there Whirley birds or roof penetrations ?

  • General comments on roof

πŸ‘ πŸ‘Ž GENERAL CONDITION RATING - Exterior Elements

  • Condition rating - Access driveways, roads and footpaths

  • Condition rating - Barriers and signage

  • Condition rating - Landscaping and irrigation

  • Condition rating - Exterior finishes / painting ( including any structural elements)

  • Condition rating - Roof sheeting, roof drainage and facias

5. INTERNAL COMPONENTS (Room by room)

  • Draw a sketch of the facility showing internal rooms. Orientate with north arrow. Number rooms from 1 to 99 to ref. against the following ...

  • Rooms (press 'add room' button to add more rooms)

  • ****** ROOM NO. *******
  • Provide details on room location and current use

5. a) Fire & Safety Systems

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© PROGRAMMED BUILD:

  • Do you want to undertake a programmed build ?

  • No. Of extinguishers

  • No. Of fire hose reels

  • No. Of lay flat hoses

  • No. Of fire blankets

  • No. of heat or smoke detectors

  • No. Of illuminated fire EXIT signs

  • No. of fire doors

  • Is there an EWIS panel in this room?

  • Is there a fire booster pump for this facility ?

  • Is there an FIP in this room ?

  • Are there sprinkler valves in this room ?

  • General comments fire and safety

5. b) INTERIOR FINISHES / PAINTING

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a PORTAL REQUEST

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© PROGRAMMED BUILD:

  • Do you want to undertake a Programmed build ?

  • No schedule required for this asset type

  • General comments interior finishes and painting

5. c) TOILETS, SHOWERS, KITCHENS & General PLUMBING

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a BMR

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a SCHEDULE build ?

  • No. Of exhaust / extract fans

  • No. Of water coolers connected to mains water

  • No. Of ice making machines

  • Is there a cold room ?

  • Is there a grease trap ?

  • Are there water circulation pumps and or sewerage pumps or macerators?

  • Provide description...

  • Is there a cold water supply at the facility ?

  • Is there a hot water supply to the facility ?

  • Provide details of supply i.g. Gas or electric boiler etc.

  • General comments plumbing

5.d) SERVICES

πŸ”§DEFECT DETAILS:

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a PORTAL REQUEST

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a SCHEDULE build ?

  • MECHANICAL SERVICES:

  • No. Of split system aircons

  • No. Of box aircons

  • No. Of auto pedestrian doors

  • No. Of doors with self-closing mechanisms

  • ELECTRICAL SERVICES:

  • Is the space lit ?

  • Are there a number of lights not working that would indicate that a bulk lamp change is needed? If response is 'Yes' provide details in the following 'Comments' section

  • Is there a distribution board present ?

  • Distribution Board

  • Distribution Board no.
  • No. of RCDS

  • Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)

  • Provide justification here ...

  • Are there solar panels ?

  • No. Of panels

  • Is there a BMS ?

  • Is there a CCTV system ?

  • Is there a security system with battery backup ?

  • Provide details here and make note of BATTERY DATE

  • General comments on services

5 e) Major Plant

πŸ”§ DEFECT DETAILS

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a PORTAL REQUEST

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Do you want to undertake a SCHEDULE build ?

  • MAJOR PLANT - ELECTRICAL

  • Is there a generator ?

  • MAJOR PLANT - MECHANICAL

  • Is there a GOODS lift ?

  • No. Of passenger lifts

  • No. Of chillers

  • No. Of package units

  • No. Of air handling units

  • No. Of cooling towers

  • General comments major plant

6. WHOLE FACILITY - MISC

πŸ”§ DEFECT DETAILS

  • Is there a MINOR defect ?

  • Enter MINOR defect (enter each defect separately)

  • πŸ›  MINOR DEFECT ..
  • Take photo if nec.

  • Does this asset require FOLLOW UP to be raised ? If so, click on the ... Button here >

  • Raise a PORTAL REQUEST

  • Is there a MAJOR defect or one that needs programming ?

  • Enter MAJOR defect ( Enter each defect separately )

  • πŸ› πŸ›  MAJOR DEFECT ..
  • Enter exact location, defect details and works required

  • Take photo

  • Works priority

  • Approximate cost to set aside for works ...

  • Do any assets need a follow up inspection ?

πŸ”© SCHEDULE BUILDER:

  • Is there portable equipment present that should be subject to regular testing ?

  • Is there a permanent gas connection? ( I.e. hard plumbing to a boiler etc. Do not include BBQ type installations). Note: Can be bottled gas or reticulated.

  • General comments or inclusions to annual operating costs :

7. πŸ‘ πŸ‘Ž GENERAL CONDITION RATING for WHOLE FACILITY

  • Fire and Safety

  • Interior finishes and painting

  • Toilets, showers, kitchens and plumbing

  • Services - mechanical

  • Services - electrical

  • Major plant

8. OVERALL CONDITION SCORE for whole facility

  • Condition Rating. Score

    Good/Very good (20+ yrs) >110
    Average (10-20 yrs). 70-100
    Poor (5-10 yrs) 50-70
    Very Poor (< 5 yrs). < 50

  • Provide actual score obtained here ...

  • Suggested condition rating .....

9. General comments on any issues or assets not covered by above categories

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