Information
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Name of facility
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Address
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Conducted on
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Name of client representative during the audit ( if applicable )
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Report prepared by :
BACKGROUND INFORMATION
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GIS LOCATION
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Council Division
- Division 1
- Division 2
- Division 3
- Division 4
- Division 5
- Division 6
- Division 7
- Division 8
- Division 9
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Fixed Asset Resister FAR number
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Approx. Gross Floor Area (m2) Note: external measurement of walls is acceptable
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Check the ASBESTOS register before undertaking inspection.
Username: user@contractor.com
Password: asbestos123
http:/cairns-regional-council.herokuapp.com/sites/179 -
Does the register indicate that asbestos is present or are there asbestos stickers on the facility ?
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---- Ensure that any areas of work consider the possible presence of asbestos on any works ---
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No. Of habitable floor levels
- single storey
- 2 storey
- 3 storey
- Roof greater than 3 storeys high
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Building Type ( for insurance ) A-D A - Reinforced concrete walls, floor, frame, roof [eg bomb shelter!] B - Non-combustible walls, floor, frame, roof (Excluding reinforced concrete as in Type A) [eg tin shed with steel purlins] C - Non-combustible walls and roof but with timber frame and floors [eg tin shed with timber frame] D - Combustible frame, walls, roof [eg timber shed]
- A - Concrete Reinforced
- B - All steel etc.
- C - Steel and TImber
- D - All timber
AUDIT DETAILS
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Weather at time of audit
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EXTERNAL PHOTO OF FACILITY - taken at time of audit
DEFECTS
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..... Are there any identified defects ?
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Enter defect (enter each defect separately)
DEFECT No.
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Enter exact location, defect details and works required
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Add media
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Works priority
- VERY HIGH (WHS issue) - Phone through from site
- Urgent (Within 1 week)
- High (Within 2 weeks)
- Routine (Within 1-2 months)
- Routine Low Priority (within 6 months)
- Programme Work (6-12 months)
- CAPEX WORKS (>$10k)
- Possibly a lease agreement issue?
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Programmed work is for larger jobs only. Provide details and notes here and discuss with supervisor upon return
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Does the defect require a review and estimation by a specialised contractor or building supervisor ?
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--- An allowance of $300 should be provided for quotation
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Allowance for works approximate range, subject to quote
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
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NOTE: THIS SUM IS SUBJECT TO CHANGE DEPENDING ON QUOTATION
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Allowance for works approximate range:
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
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Is the defect possibly an end user agreement issue ?
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BFM to forward to the Service Provider and Property Team for advice
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Provide the ref. number from automatic email returned from the portal, once defect has been entered if CRC responsibility to fund
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Comments if requred
SCHEDULE BUILDER (SB)
EXTERNAL - Components
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7) Is there a fire hydrant within the ground of the facility ?
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8) No. Of emergency access ways which need to be kept clear - generally o/s of emergency escape
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9) No. Of extinguishers on outside of facility
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10) No. Of fire hose reels on outside of facility
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11) Is there a safety shower? NOTE: Also check if it is in date - yearly inspections required
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12) Is gutter / downpipes clearance required at least yearly ? ( indicated by presence of large trees and/or gutters full of debris )
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Provide details of issue
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Comments if requred
EXTERNAL - Finishes, painting of the fabric of the facility
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Do the walls have a painted or stained finish that needs to be treated within the next 3 years ?
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Provide details as either a defect (small patch) or a 'FOLLOW UP' (larger works)
Indicate size of area concerned (m2) -
Provide a representative photo or two if possible ...
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Comments if requred
INTERNAL - Fire & Safety Systems
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15) No. Of extinguishers
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16) No. Of fire hose reels
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17) No. Of lay flat hoses
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18) No. Of fire blankets
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19) No. of heat or smoke detectors
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20) No. Of illuminated fire EXIT signs
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21) No. of fire doors
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22) Is there an EWIS panel in this room ?
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23) Is there a fire booster pump set for this facility?
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24) Is there a FIP in this room?
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25) Are there sprinkler heads in this room?
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Comments if requred
INTERNAL - Fixtures, Fittings and Painting
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Do the walls/ceilings have a painted or stained finish that needs to be treated within the next 3 years ?
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Provide details of work, size of area and location. Consider if a patch is going to be acceptable or complete repainting
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Provide a representative photo or two if possible ..
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Comments if requred
INTERNAL - Services
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Is there a distribution board present ?
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43) No. of push button type RCDS
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Is 'thermoscan' required for this DB ? (Generally if there is more than 1 dist. board, or there are large loads)
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44) Provide justification here ...
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Are there a number of lights not working that would indicate that a bulk lamp change is needed?
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Provide details for a bulk lamp change
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48) Is there a Standby Generator Set?
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Comments if requred
PEST Control
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Is there a sticker on site that indicates pest control is up to date ? (Can usually be found in meter box or under kitchen sink)
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identify last date noted
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if provided, indicate what pest control was applied, i.e. termites, cockroaches etc.
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51) Are there timber components on site that would require periodic inspection for termite treatment?
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Comments if requred
ENERGY CONSERVATION MEASURES
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Are there any male toilets that are NOT dual flush ?
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List the number of pedestals which are single flush and dual flush and where they are, e.g. 2 single flush, 1 dual flush in men's.
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Number Of solar powered lights
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Are there PV solar panels on the building?
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Identify the number of panels or KW rating from distribution board
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Are there any hot water / solar panels on the building?
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Provide details of the number of box ac's and location
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Are there any incandescent / tungsten lighting units?
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Identify number of lights and general location
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Comments if requred
MISCELLANEOUS
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General comments or inclusions to annual operating costs for critical components or for compliance
GENERAL CONDITION RATING - Exterior Elements
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Condition rating - Landscaping
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Access driveways, roads and footpaths
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Barriers, Fences and signage
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - External fire appliances
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Exterior finishes / painting
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Roof sheeting, roof drainage and facias
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
GENERAL CONDITION RATING - Interior Elements
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Condition rating - Interior fixtures, fittings, finishes and general paint condition
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Toilets, showers & kitchens.
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Services
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
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Condition rating - Major plant
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
OVERALL CONDITION SCORE for whole facility
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Condition Rating. Score
Very good (25+yrs) >90
Good (20-25yrs). 75-90
Average (10-20 yrs). 60-75
Poor (5-10 yrs) 50-60
Very Poor (< 5 yrs). < 50 -
Provide actual score obtained here ... and condition e.g. 'AVERAGE' etc.
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Suggested LEVEL OF SERVICE based on inspection findings and scoreo
- 5 STAR
- 4 STAR
- 3 STAR
- 2 STAR(Discuss with supervisor)
- 1 STAR (Discuss with supervisor)
General comments on any issues or assets NOT already covered in the above
General comments on any Capital works requirements (works over $10K that will extend the life of the facility)
ENERGY CONSERVATION MEASURES - Any ideas for improvement ?
INDICATIVE COST - SUMMARY FOR COMPLETE ASSET
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Summary if INDICATIVE Cost of undertaking all identified works, including any quotations required (Note that this estimate excludes the costs of any works that might arise as a result of any specialist quotations if identified in the report)
