ISM Engineering department audit report

• Yacht

• Conducted on

  Date

• Prepared by

• Chief Engineer

• Second Engineer

• The Non conformity notes (if any) should be raised in C&N Connect and do not need to be attached to this report.

ISM safety management system documentation

• Is a copy of the SMS held in the ECR?

• Have the officers signed the updates page to indicate they have read it?

  Yes

  N/A

  Observation

  Non Conformity

• Are the engineers aware of their job descriptions and can they locate these in the SMS?

  Yes

  N/A

  Observation

  Non Conformity

• Are the engineers aware of who the DPA is and where to find their contact details?

  Yes

  N/A

  Observation

  Non Conformity

• Are the pre departure& arrival checklists in use, is this correctly recorded in the logbook?

  Yes

  N/A

  Observation

  Non Conformity

Standing orders

• Are the chief engineers standing orders covering the items required in the SMS (Yacht Specific manual Ch 7.15)?

  Yes

  N/A

  Observation

  Non Conformity

• Have all the engineering staff signed these?

  Yes

  N/A

  Observation

  Non Conformity

Permit to work

• Is the permit to work system implemented in the engineering department?

  Yes

  N/A

  Observation

  Non Conformity

• Are risk assessments consulted when opening the permit to work?

  Yes

  N/A

  Observation

  Non Conformity

• Are permits correctly closed out on completion and filed?

  Yes

  N/A

  Observation

  Non Conformity

Critical equipment

• Are the engineers aware of the SMS flow chart for identifying if equipment is critical (includes cyber connected systems)?

  Yes

  N/A

  Observation

  Non Conformity

• Is there a list of critical equipment & systems identified onboard?

  Yes

  N/A

  Observation

  Non Conformity

• Is the critical equipment identified in the planned maintenance system?

  Yes

  N/A

  Observation

  Non Conformity

• For identified critical equipment is the stock of spare parts adequate & monitored as part of the PMS?

  Yes

  N/A

  Observation

  Non Conformity

Planned Maintenance System (PMS)

• What planned maintenance system is used onboard?

• Are the job cards sufficiently detailed?

  Yes

  N/A

  Observation

  Non Conformity

• Do service schedules for fire fighting & life saving equipment follow the tables in the SMS?

  Yes

  N/A

  Observation

  Non Conformity

• Are there sufficient manufacturer equipment manuals available?

  Yes

  N/A

  Observation

  Non Conformity

• Are comments added to the system once maintenance is completed for future reference?

  Yes

  N/A

  Observation

  Non Conformity

• Are reports by service companies retained on file?

  Yes

  N/A

  Observation

  Non Conformity

• Is regular oil analysis undertaken for engines, prop shafts, thrusters, stabilisers, hydraulic systems etc.

  Yes

  N/A

  Observation

  Non Conformity

• Are the results of the oil analysis logged/acted upon?

  Yes

  N/A

  Observation

  Non Conformity

• Are there overdue or postponed tasks, are these only able to be postponed by the chief engineer or HOD?

  Yes

  N/A

  Observation

  Non Conformity

• Are the number of overdue or postponed tasks considered excessive compared to overall number of tasks?

  Yes

  No

MARPOL Annex 1 - Oil pollution prevention

• Can the engineers locate the SOPEP manual?

  Yes

  N/A

  Observation

  Non Conformity

• Are they familiar with pollution prevention procedures?

  Yes

  N/A

  Observation

  Non Conformity

NTVRP +400GT US Waters

• Applies?

  Yes

  N/A

  Observation

  Non Conformity

• Are the engineers aware of the bunkering procedures and emergency procedures in the NTVRP plan?

  Yes

  N/A

  Observation

  Non Conformity

• Can they access a copy?

  Yes

  N/A

  Observation

  Non Conformity

• Is environmentally friendly oil used in all oil/sea interfacing systems? (Prop shafts, bow thrusters etc.)

Oil record book

• Is the ORB correctly filled out (no empty lines, each page signed by captain, instructions for completion followed)? Refer to SMS Section 7.16 & the IMO Guidance

  Yes

  N/A

  Observation

  Non Conformity

• IMO Guidance for completing the ORB

• Documented evidence for landing sludge, oily rags, fuel oil or jet A1 retained?

  Yes

  N/A

  Observation

  Non Conformity

• Fuel specification and MSDS held for all fuels bunkered?

  Yes

  N/A

  Observation

  Non Conformity

• Quantity of fuel/lub oil bunkered corresponds with delivery receipts?

  Yes

  N/A

  Observation

  Non Conformity

Oily water seperator

• Is the oily water separator tested monthly in accordance with the SMS?

  Yes

  N/A

  Observation

  Non Conformity

• Is the standard operating procedure for testing/operation posted with the OWS, are engineers familiar with who can operate it & how to operate it?

  Yes

  N/A

  Observation

  Non Conformity

• Is the overboard discharge valve secured/locked and a discharge of oil prohibited sign posted up?

  Yes

  N/A

  Observation

  Non Conformity

• Is the 15 ppm detection cell replaced/calibrated in accordance with manufacturer instructions?

  Yes

  N/A

  Observation

  Non Conformity

• Are there adequate spare parts/filters etc. available?

  Yes

  N/A

  Observation

  Non Conformity

• Does the 3 way valve operate correctly and the alarm sound in the engine room when the 15 ppm sensor is activated?

  Yes

  N/A

  Observation

  Non Conformity

MARPOL Annex 4 - Sewage pollution prevention

• Is the sewage system operating correctly?

  Yes

  N/A

  Observation

  Non Conformity

• If there is a means to discharge directly overboard?

  Yes

  N/A

  Observation

  Non Conformity

• If untreated sewage is discharged are records of time/position of starting & stopping kept in the log?

  Yes

  N/A

  Observation

  Non Conformity

MARPOL Annex 6 - Air pollution prevention

• Are any ozone depleting substances (ODS) listed on the IAPP certificate record?

Fuel

• Does the fuel match the engine manufacturer specification?

  Yes

  N/A

  Observation

  Non Conformity

• Is the fuel specification obtained before bunkering?

  Yes

  N/A

  Observation

  Non Conformity

• Is there facility for continuous drip sampling or other means for obtaining MARPOL samples?

• Is the bunker delivery note (BDN) retained for 3 years?

  Yes

  N/A

  Observation

  Non Conformity

• Is the sulphur content and flash point adequate (0.1% and 60 degrees +), is non confirming fuel reported (SMS Yacht specific manual Ch 7.16)

  Yes

  N/A

  Observation

  Non Conformity

• Is the correct bunker checklist used and a copy retained for each bunkering operation?

  Yes

  N/A

  Observation

  Non Conformity

• For US waters bunker procedure in accordance with CFR 155 sub part C is onboard with letter of authority? If the yacht can operate in US waters can they locate the NTVRP manual, US transfer procedure & Authority letter SMS Yacht Specific manual Ch 7.16 Bunkering.

  Yes

  N/A

  Observation

  Non Conformity

• Have any letters of protest regarding fuel quality been issued?

Nox emissions reduction

• The IAPP certificates & record files are held in the ECR?

• Service reports with details of parts affecting emissions changed available?

  Yes

  N/A

  Observation

  Non Conformity

• Technical files for each engine over 130 kW are available? (with all historic changes included?)

  Yes

  N/A

  Observation

  Non Conformity

SEEMP

• 400 GT+ SEEMP Pt 1 plan available and up to date?

  Yes

  N/A

  Observation

  Non Conformity

• What energy saving measures have been implemented since last audit?

• Can the crew involved explain the aim of the plan (monitoring/goals/self evaluation/review)?

• Has the annual consumption record been maintained?

5000 GT+ SEEMP Pt II

• Does this apply?

  Yes

  N/A

  Observation

  Non Conformity

• Are fuel consumption records maintained in accordance with the plan?

  Yes

  N/A

  Observation

  Non Conformity

• Are the certificates of annual verification available?

  Yes

  N/A

  Observation

  Non Conformity

Inventory of hazardous materials (IHM)

• The IHM Certification and report are held in the engine room?

• Are records for items purchased maintained showing they are free or contain hazardous materials?

  Yes

  N/A

  Observation

  Non Conformity

• Is guidance and information available (list of materials subject to control under IHM, class society guidance etc.) ISM Ch

  Yes

  N/A

  Observation

  Non Conformity

General

• Engine room and technical spaces are maintained in a clean condition?

  Yes

  No

• Are rags correctly stowed in non combustible bins?

  Yes

  No

• Is all equipment operational?

  Yes

  No

• Is the lighting adequate and are emergency lights OK?

  Yes

  No

• Is escape route & safety equipment signage in place?

  Yes

  No

• Can the engineers demonstrate how to start the emergency generator?

  Yes

  No

• Is storage of chemicals, oils and equipment safe and secure?

  Yes

  No

• Are SOP's posted as required by the SMS?

  Yes

  N/A

  Observation

  Non Conformity

• Are the engineers aware of their muster list duties?

  Yes

  N/A

  Observation

  Non Conformity

• Can the engineers explain the machinery space isolation (vent, QCV, CO2 or sprinkler) release?

  Yes

  N/A

  Observation

  Non Conformity

• Is the permit to work system followed (General, diving, low & high voltage)

  Yes

  N/A

  Observation

  Non Conformity

• Is lifting equipment used inspected & certificated safe for use?

  Yes

  N/A

  Observation

  Non Conformity

Confined/enclosed spaces

• Can the engineers identify the designated confined/enclosed spaces and explain safety procedure for entry?

  Yes

  No

• Is the gas detector provided with remote sensing hose and appropriate onboard/ashore calibration equipment?

  Yes

  N/A

  Observation

  Non Conformity

• Can the engineers demonstrate how to use the gas detector?

  Yes

  N/A

  Observation

  Non Conformity

• Is confined space rescue equipment provided onboard, do the crew know how to use it?

  Yes

  N/A

  Observation

  Non Conformity

• Notes

• Signed

  Sign