Vessel Internal Audit (ISM/MLC/ISPS) - duplicate

• Vessel Name

• Vessel Builder & LOA

• Gross Tonnage

• Owning Company

• Audit conducted on:

  Date
• Location
  Address

• Audit conducted by:

Photos of vessel

• Add media

  Media

Vessel status

• Status and general condition of vessel:

• Outline any significant work taking place:

Boarding

• Marina/shipyard facility has adequate security in effect.

  Yes

  No

  N/A

• The gangway and moorings are in good condition and rigged as required.

  Yes

  No

  N/A

• There is a visitor/contractor security log in use.

  Yes

  No

  N/A

Personnel

• Company personnel taking part:

• Crew department heads on board:

All Commercial Vessels (varied minimum GT/LOA requirements)

• Certificate of Registry

  Yes

  No

  N/A

• Certificate of Commercial Compliance (LY Code) or Statement of Compliance

  Yes

  No

  N/A

• Minimum Safe Manning Document

  Yes

  No

  N/A

• Certificate of Class

  Yes

  No

  N/A

• Drydocking Survey (produced by IYC, based on Class drydocking requirement)

  Yes

  No

  N/A

• International Tonnage Certificate

  Yes

  No

  N/A

• Ship Radio Station Licence

  Yes

  No

  N/A

Commercial Vessels >150GT

• International Load Line Certificate

  Yes

  No

  N/A

• Load Line Conditions of Assignment

  Yes

  No

  N/A

• Safety Radio Certificate & Form R (>150gt)

  Yes

  No

  N/A

Commercial Vessels >300gt

• Record of GMDSS Equipment

  Yes

  No

  N/A

• Declaration of Shore Based Maintenance (GMDSS) (>300gt)

  Yes

  No

  N/A

• LRIT Conformance Test Report

  Yes

  No

  N/A

• Ship Sanitation Certificate (if applicable)

  Yes

  No

  N/A

Commercial Vessels >400gt

• International Sewage Pollution Prevention Certificate (>15 persons)

  Yes

  No

  N/A

• International Oil Pollution Prevention Certificate

  Yes

  No

  N/A

• International Air Pollution Prevention Certificate

  Yes

  No

  N/A

• Engine IAPPC (for each engine >130KW and > 1st Jan 2000).
  List applicable engines below.

Diesel Engine

• Name of engine:

• EIAPPC valid and NOx Technical File present?

  Yes

  No

  N/A

• International Energy Efficiency Certificate

  Yes

  No

  N/A

• Antifouling Certificate - Paint Manufacturer

  Yes

  No

  N/A

• Antifouling Certificate - Class

  Yes

  No

  N/A

Commercial Vessels >500GT

• THE NAME, COMPANY ID, COMPANY ADDRESS, AND SHIP TYPE MUST BE THE SAME ON DOC, SMC, & ISSC.

• Company ISM 3.1 Letter (copy on board)

  Yes

  No

  N/A

• Company Document of Compliance (copy on board)

  Yes

  No

  N/A

• Safety Management Certificate

  Yes

  No

  N/A

• Safety Construction Certificate

  Yes

  No

  N/A

• Safety Equipment Certificate

  Yes

  No

  N/A

• Declaration of Company, DPA & CSO posted

  Yes

  No

  N/A

• Continuous Synopsis Record file complete & up to date

  Yes

  No

  N/A

• Safety & Environmental Protection Policy posted

  Yes

  No

  N/A

• Drug & Alcohol Policy Posted

  Yes

  No

  N/A

• Ballast Water Management Statement of Compliance (if applicable)

  Yes

  No

  N/A

• Ballast Water Design Appraisal Document (if applicable)

  Yes

  No

  N/A

Equipment Certification

• Medical Stores Cert of Compliance

  Yes

  No

  N/A

• OWS Calibration Certificate (>400gt)

  Yes

  No

  N/A

• Compass Deviation Card (<2 yrs)

  Yes

  No

  N/A

• BNWAS Cert of Type Approval (>150gt)

  Yes

  No

  N/A

• ECDIS Type Approval (>400gt if equipped)

  Yes

  No

  N/A

• Flares & Pyrotechnics - records available (sample inspect actual)

  Yes

  No

  N/A

• EPIRB registrations for all EPIRBs

  Yes

  No

  N/A

• EPIRBs Annual Test Certificates

  Yes

  No

  N/A

• EPIRB HRU - in date / records of inspection available

  Yes

  No

  N/A

• SARTs inspection records available (1x <500gt / 2x >500gt)

  Yes

  No

  N/A

• Inflatable Lifejackets - in date / records of inspection available

  Yes

  No

  N/A

• Liferafts Inspection Certificates (inspect actual)

  Yes

  No

  N/A

• Liferafts HRUs - in date / records of inspection available

  Yes

  No

  N/A

• Immersion suits - 3yr inflation test (annual if >10yrs old)

  Yes

  No

  N/A

• Fire Extinguishers Inspection Certificate

  Yes

  No

  N/A

• Fixed Fire System (Galley) Inspection Certificate

  Yes

  No

  N/A

• Fixed Fire System (Engine Room) Inspection Certificate

  Yes

  No

  N/A

• Fixed Fire System (Accommodation) Inspection Certificate

  Yes

  No

  N/A

• Fire Retardant Application Certificate for upholstery & soft furnishings (>400gt if applicable)

  Yes

  No

  N/A

• SCBA sets, cylinders & spare cylinders - records of inspection available

  Yes

  No

  N/A

• Firefighter radios certified explosion-proof or intrinsically safe

  Yes

  No

  N/A

• EEBDs - records of inspection available (>500gt)

  Yes

  No

  N/A

• Overside Sailtrack System Inspection / load test

  Yes

  No

  N/A

• Lifting Gear (non-LSA) Inspection

  Yes

  No

  N/A

• Rescue Boat Lifting Gear Inspection (>500gt)

  Yes

  No

  N/A

• SOLAS Rescue Tender Type Approval (>500gt)

  Yes

  No

  N/A

• Gas detector calibration certificate (>500gt)

  Yes

  No

  N/A

• Voyage Data Recorder Test Certificate (>3000gt)

  Yes

  No

  N/A

Insurance & Pollution

• Insurance - H&M

  Yes

  No

  N/A

• Insurance - P&I

  Yes

  No

  N/A

• Insurance - EU endorsements

  Yes

  No

  N/A

• Insurance - Pollution

  Yes

  No

  N/A

• USCG COFR (>150gt)

  Yes

  No

  N/A

• Wreck Removal Convention Certificate (>300gt)

  Yes

  No

  N/A

• NTVRP approval letter (>300gt)

  Yes

  No

  N/A

• SOPEP approval letter (>400gt)

  Yes

  No

  N/A

• Certificate of Insurance for Bunkers Liability (>1000gt)

  Yes

  No

  N/A

• Bunker CLC Certificate (>1000gt)

  Yes

  No

  N/A

Vessel documents, manuals & plans

• Fire & Safety Plan (FFE & LSA) is correct & up to date, identical in all locations

  Yes

  No

  N/A

• Stability Book

  Yes

  No

  N/A

• Lightweight survey (applicable as part of LY Code every 5 years)

  Yes

  No

  N/A

• SOPEP with correct vessel particulars & vessel contacts (Ship's Interest Contacts) (>400gt)

  Yes

  No

  N/A

• SOPEP IMO Contacts up to date (>400gt)

  Yes

  No

  N/A

• NTVRP with correct vessel particulars & contact information (>400gt)

  Yes

  No

  N/A

• SEEMP (>400gt)

  Yes

  No

  N/A

• Ozone depleting substances record book

  Yes

  No

  N/A

• Sewage discharge rate calculation (if ISPPC held)

  Yes

  No

  N/A

• Ballast Water Management Plan (if applicable)

  Yes

  No

  N/A

• GMDSS Log Book correctly used & up to date

  Yes

  No

  N/A

• Garbage Record Book correctly filled out

  Yes

  No

  N/A

• Garbage Management Plan

  Yes

  No

  N/A

• Garbage Notice posted

  Yes

  No

  N/A

• Official Log Book correctly used & up to date

  Yes

  No

  N/A

• Emergency Towing Plan

  Yes

  No

  N/A

• SOLAS Crew Safety Training Manual (vessel specific)

  Yes

  No

  N/A

• Helicopter Operations Manual (if applicable)

  Yes

  No

  N/A

• Noise Survey Report (>1600gt)

  Yes

  No

  N/A

• Flag State Laws & Procedures

  Yes

  No

  N/A

• Flag State Shipping Notices are documented & retained on board

  Yes

  No

  N/A

ISPS documentation (>500gt)

• International Ship Security Certificate

  Yes

  No

  N/A

• Ship Security Plan Approval Letter

  Yes

  No

  N/A

• SSP in secured place only accessible by SSO

  Yes

  No

  N/A

MLC documentation

• MLC Certificate (>500gt)

  Yes

  No

  N/A

• DMLC Part I

  Yes

  No

  N/A

• DMLC Part 2 (available to crew)

  Yes

  No

  N/A

• MLC Insurance Certificate (or evidence) for Abandonment/Repatriation Costs

  Yes

  No

  N/A

• MLC Insurance Certificate (or evidence) for Financial Liability

  Yes

  No

  N/A

• Endorsed SEA Template

  Yes

  No

  N/A

• Complaints Procedure & Complaints Form (available to crew)

  Yes

  No

  N/A

• MLC 2006 (available to crew)

  Yes

  No

  N/A

• ILO Crew Accommodation Certificate (>2013 build)

  Yes

  No

  N/A

• ILO Approved GA Plan (>2013 build)

  Yes

  No

  N/A

Minimum Safe Manning

• MSMD Compliance Matrix is correct in BLUE software, matches the on-board MSMD.

  Yes

  No

  N/A

• Confirm original certificates on board as required by MSMD .

  Yes

  No

  N/A

• List missing documentation and status/reason:

• Confirm ECDIS generic AND type-specific certification for all bridge watchkeepers (if ECDIS-only vessel).

  Yes

  No

  N/A

• Confirm number of crew meets MSMD requirements.

  Yes

  No

  N/A

• Confirm Flag State Endorsements present for all Officers.

  Yes

  No

  N/A

• If 10+ crewmembers the chef has appropriate culinary certificate.

  Yes

  No

  N/A

• Confirm copies of certificates for rotational crew not on board.

  Yes

  No

  N/A

Crew Certification

• Current Crew List can be provided and confirmed accurate.

  Yes

  No

  N/A

• Crew Document Matrix in BLUE software is complete with no missing or expired documents.

  Yes

  No

  N/A

• List missing documentation and status/reason:

• Originals of all crew medical certificates available.

  Yes

  No

  N/A

• Sample crew - originals of basic STCW certificates available.

  Yes

  No

  N/A

• The effectiveness of the Safety Management System is to be analyzed and reviewed. Opportunities for improvement of the system are to be identified and implemented.

Reviews & Audits

• The Master's SMS Reviews are carried out as required and relevant identified action items are addressed.

  Yes

  No

  N/A

• Date of last Master's SMS Review:

  Date

• Observations and comments from previous Master's SMS Reviews have been acted upon and corrected.

  Yes

  No

  N/A

• Internal Audits are held as required by the Management System, at intervals not exceeding twelve months. Reports are to be made available on board.

  Yes

  No

  N/A

• Date of last Internal Audit:

  Date

• Observations and non-conformities from previous Internal Audits have been acted upon and corrected.

  Yes

  No

  N/A

• External Audits are held as required by the ISM Code. Reports are available on board.

  Yes

  No

  N/A

• Date of last External Audit:

  Date

• Observations and non-conformities from previous External Audits have been acted upon and corrected.

  Yes

  No

  N/A

• Flag Annual Survey Status Reports are available on board.

  Yes

  No

  N/A

• Date of last Flag Annual Survey:

  Date

• Observations and non-conformities from Flag Annual Survey have been acted upon and corrected.

  Yes

  No

  N/A

• Class Annual Survey Status Reports are available on board.

  Yes

  No

  N/A

• Date of last Class Annual Survey:

  Date

• Observations and non-conformities from Class Annual Survey have been acted upon and corrected.

  Yes

  No

  N/A

Reporting

• Master's Monthly Reports are being produced, are relevant, and are vessel-specific.

  Yes

  No

  N/A

• Chief Engineer's Monthly Reports are being produced, are relevant, and are vessel-specific

  Yes

  No

  N/A

• Safety Committee Meetings are held and recorded. Corrective action is taken, followed up & effective.

  Yes

  No

  N/A

• Procedures for reporting accidents & near-misses, including analysis of root cause are in place & implemented. <br>Required corrective & preventative actions are carried out and verified.

  Yes

  No

  N/A

• Procedures for reporting non-conformities & defects, including analysis of root cause are in place & implemented. <br>Required corrective & preventative actions are carried out and verified.

  Yes

  No

  N/A

• All non-conformities have been completed & closed.

  Yes

  No

  N/A

• Are the open non-conformities being suitably addressed in a timely fashion?

  Yes

  No

  N/A

• Outline the situation with this open non-conformity.

• Procedures, plans and instructions are to be established and implemented for key shipboard operations concerning the safety of the personnel, ship and protection of the
  environment.

Safety & Operations

• SOLAS Crew Safety Training Manual is vessel-specific.

  Yes

  No

  N/A

• Forms & Checklists are relevant & vessel-specific.

  Yes

  No

  N/A

• Forms & checklists are being used properly.

  Yes

  No

  N/A

• Forms are scheduled properly on the Scheduled Forms Matrix, as required.

  Yes

  No

  N/A

• Crew Familiarizations are being utilized - check different types of familiarization form.

  Yes

  No

  N/A

• Departure & arrival checklists are being used.

  Yes

  No

  N/A

• Passage planning is conducted & recorded using the Passage Plan or Movement Report.

  Yes

  No

  N/A

• Navigational charts are up to date according to the latest notices to mariners.

  Yes

  No

  N/A

• Bunkering checklists are being used.

  Yes

  No

  N/A

• Master, Chief Officer, & Chief Engineer handover checklists are being used.

  Yes

  No

  N/A

• Permits to work are being used & complied with.

  Yes

  No

  N/A

• Procedures for Risk Assessments are in place & being followed.

  Yes

  No

  N/A

• Accidents & Near-Misses are correctly understood and being properly reported.

  Yes

  No

  N/A

• Defects & Non-Conformities are correctly understood & being properly reported.

  Yes

  No

  N/A

• Suitable PPE is being available & used.

  Yes

  No

  N/A

• Responsibilities and duties are clearly assigned to qualified personnel.

  Yes

  No

  N/A

• All personnel are familiar with their duties and responsibilities.

  Yes

  No

  N/A

• Means of storing flammable substances (gasoline, solvents) is adequate

  Yes

  No

  N/A

• Means of storing and controlling hazardous chemicals & substances is adequate

  Yes

  No

  N/A

• All seafarers are to be fully familiar with their duties and responsibilities in an emergency situation and all emergency equipment is to be well maintained and ready for use.

Emergency Operating Procedures

• Emergency contact details are correct in all locations (on BLUE and printed sheets).

  Yes

  No

  N/A

• Emergency contact details for Company & Global Response Center are posted & available to crew.

  Yes

  No

  N/A

• Emergency contact details for H&M insurance, P&I insurance, Pollution Control and medical emergency services are posted & available to crew.

  Yes

  No

  N/A

• Emergency contact details for the local Port, Port Control, Harbor Master, local agent & local emergency services are posted and available to crew.

  Yes

  No

  N/A

• Emergency Operating Procedures are available for all potential emergency situations, in hard-copy format in a "red emergency folder" or similar, stored in a suitable location.

  Yes

  No

  N/A

• All crew are aware of the "red emergency folder" containing the Emergency Operating Procedures.

  Yes

  No

  N/A

• Emergency Operating Procedures are relevant & vessel-specific.

  Yes

  No

  N/A

• The Muster List is up to date and meets SOLAS requirements.

  Yes

  No

  N/A

• Muster List references crew positions not crew names.

  Yes

  No

  N/A

• The Muster List must include all details required by SOLAS Ch III Reg 37, including clearly identified responsibilities and duties, defined substitutes for key personnel and the identification of the officer(s) responsible for maintenance and inspection of Life Saving Appliances and Fire Fighting Equipment.

• Drill Matrix is properly scheduled (including all identified potential emergency situations).

  Yes

  No

  N/A

• Drills and Exercises are held and documented as required. <br>Photographic records with dates as evidence of drills being held are encouraged.

  Yes

  No

  N/A

• Drills and Exercises are relevant, reviewed on completion and learning points are identified.

  Yes

  No

  N/A

Crew Emergency Preparedness

• All crew are familiar with:<br> - the alarm signals.<br> - their muster station.<br> - their duties in case of an emergency.

  Yes

  No

  N/A

• Drill conducted on board as part of audit?

  Yes

  No

  N/A

• Type of drill conducted on board.

• Drill scenario.

• Result of drill, summary comments or observations.

• Maintenance of the vessel and equipment is the most common ISM deficiency found by Port State Control (PSC). The ship and all equipment are to be inspected regularly, well maintained and ready for operation at all times.

Maintenance & Inventory

• Critical Equipment has been mutually agreed upon by both the company and engineering department.

  Yes

  No

  N/A

• Critical Equipment maintenance is correctly set up and is up to date with nothing overdue.

  Yes

  No

  N/A

• Sample critical equipment maintenance schedule & records.

• Monthly Critical Equipment maintenance reports are provided to the company.

  Yes

  No

  N/A

• Sufficient spare parts are maintained on board, and levels of minimum critical spare parts are stated.

  Yes

  No

  N/A

• The Planned Maintenance & Inventory System is suitably backed up.

  Yes

  No

  N/A

• Fresh Water Maintenance Plan can be identified by the system.

  Yes

  No

  N/A

• Maintenance and inspection routines are carried out by competent officers/personnel and under supervision of heads of department.

  Yes

  No

  N/A

• Identified defects and deficiencies are acted upon promptly and their status is controlled, including the appropriate follow up.

  Yes

  No

  N/A

• Defects and deficiencies have have been reported to the company, class society, flag administration, Recognized Organization and/or port authorities as necessary.

  Yes

  No

  N/A

• Ensuring that personnel are competent, qualified, medically fit, well rested and fully familiar with their duties and responsibilities is a key aspect of an effective safety management system.

Resources & Personnel

• Protocol for hiring crew & ensuring compliance with certification & MSMD requirements is clearly understood.

  Yes

  No

  N/A

• All crew members have received initial safety familiarizations prior to vessel departure or within 24 hrs.

  Yes

  No

  N/A

• Crew have received training familiarizations specific to their job description (tender driver, crane operator, bridge watchkeeper).

  Yes

  No

  N/A

• Company Safety & Environmental Policy is available to crew.

  Yes

  No

  N/A

• Crew Policy Manual is available to all crew.

  Yes

  No

  N/A

• Drug & Alcohol Policy is available to crew.

  Yes

  No

  N/A

• Job descriptions are available to crew.

  Yes

  No

  N/A

• Master's Standing Orders are posted and available to crew.

  Yes

  No

  N/A

• Chief Engineer's Standing Orders are posted and available to all crew who may carry out an Engineering Watch.

  Yes

  No

  N/A

• Pollution placards are posted, including Garbage Management Notice.

  Yes

  No

  N/A

• Notice boards are kept up to date to highlight safety bulletins, procedural changes, contact details, work/rest hours, security level and other relevant information.

  Yes

  No

  N/A

• Complaints Procedure is posted or available to crew.

  Yes

  No

  N/A

• There is a Trusted Person crewmember for MLC & complaint related issues.

  Yes

  No

  N/A

• Table of Shipboard Working Arrangements is posted

  Yes

  No

  N/A

• All crew are up to date with entering their Hours Of Rest.

  Yes

  No

  N/A

• Any issues of excess Hours Of Work are acknowledged by the captain/officer and compensated for.

  Yes

  No

  N/A

Master

• Master displays fluent understanding of the SMS.

  Yes

  No

  N/A

• Master's Authority understood.

  Yes

  No

  N/A

• Master's annual review of SMS completed.

  Yes

  No

  N/A

• Comments on Master's review of SMS.

• Communication with Company & DPA is satisfactory.

  Yes

  No

  N/A

• Captain is familiar with the SMM.

  Yes

  No

  N/A

• Aware of Master's Overriding Authority section in the SMM.

  Yes

  No

  N/A

• Captain is familiar with the SOP manual.

  Yes

  No

  N/A

• Captain is aware of crew recruitment procedure in the SOP manual.

  Yes

  No

  N/A

• Safety meetings - no outstanding items.

  Yes

  No

  N/A

• Master's Standing Orders are clear and understood by crew.

  Yes

  No

  N/A

• Crew morale & motivation is good.

  Yes

  No

  N/A

• Certificate & document expiry tracking is good.

  Yes

  No

  N/A

• Drills are conducted well, with a mix of scenarios, and recorded sufficiently.

  Yes

  No

  N/A

• Official Log Book is correctly filled out.

  Yes

  No

  N/A

• Passage Planning is conducted.

  Yes

  No

  N/A

• Weather reporting & forecasting system is adequate & reports are received with no delay.

  Yes

  No

  N/A

• Bridge checklists are followed.

  Yes

  No

  N/A

• EOPs & SOPs are vessel-specific.

  Yes

  No

  N/A

• Risk Assessments & Permits to Work are used.

  Yes

  No

  N/A

• Has correct understanding of the Near-Miss, Defect & Non-Conformity Report, including the process of using these reports to improve safety.

  Yes

  No

  N/A

• Medical Stores Log is correctly recorded.

  Yes

  No

  N/A

• There are adequate resources & budgets available for safe operation & maintenance.

  Yes

  No

  N/A

• Satisfied that excess hours of work have been compensated for.

  Yes

  No

  N/A

• Has received their SEA.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Confirm no crew have paid out of pocket for their medical costs.

  Yes

  No

  N/A

• Satisfied with overall safe operation of the vessel.

  Yes

  No

  N/A

• Any closing comments?

Chief Officer

• Chief Officer displays fluent understanding of the SMS.

  Yes

  No

  N/A

• Crew Safety Familiarizations are used.

  Yes

  No

  N/A

• Risk Assessments & Permits to Work are used.

  Yes

  No

  N/A

• Satisfied with drill matrix & method of recording drills.

  Yes

  No

  N/A

• LSA & FFE inspections are being conducted.

  Yes

  No

  N/A

• Lifting gear (cranes, tenders, toys) & personnel climbing harnesses are inspected on a regular basis.<br>

  Yes

  No

  N/A

• NCRs, Accidents, Near Misses are correctly recorded.

  Yes

  No

  N/A

• Has correct understanding of the Near-Miss, Defect & Non-Conformity Report, including the process of using these reports to improve safety.

  Yes

  No

  N/A

• Safety Committee Meetings are being held as required.

  Yes

  No

  N/A

• Quarterly Safety Inspections are conducted.

  Yes

  No

  N/A

• Storage of hazardous & flammable materials is safe & secure.

  Yes

  No

  N/A

• There are sufficient financial resources to ensure adequate repairs, maintenance & inventory on board.

  Yes

  No

  N/A

• Hours of Rest for all crew are correctly followed & documented.

  Yes

  No

  N/A

• Satisfied that excess hours of work have been compensated for.

  Yes

  No

  N/A

• Has received their SEA.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Confirm no crew have paid out of pocket for their medical costs.

  Yes

  No

  N/A

• Satisfied with overall safe operation of the vessel.

  Yes

  No

  N/A

• Any closing comments?

Chief Engineer

• Is aware of the identity & contact details of the DPA.

  Yes

  No

  N/A

• Chief Engineer Standing Orders are posted and understood by all crew who may do an engineering watch.

  Yes

  No

  N/A

• Chief Engineer's Standing Orders are signed by all engineering crew.<br>

  Yes

  No

  N/A

• Satisfied with method drills are conducted.

  Yes

  No

  N/A

• Risk Assessments & Permits to Work are used.

  Yes

  No

  N/A

• Lifting gear (cranes, tenders, toys) & personnel climbing harnesses are inspected on a regular basis.

  Yes

  No

  N/A

• NCRs, Accidents, Near Misses are correctly recorded.

  Yes

  No

  N/A

• Has correct understanding of the Near-Miss, Defect & Non-Conformity Report, including the process of using these reports to improve safety.

  Yes

  No

  N/A

• Storage of hazardous & flammable materials is safe & secure.

  Yes

  No

  N/A

• Critical Equipment list is correctly assigned.

  Yes

  No

  N/A

• Critical Equipment planned maintenance is correctly set up and reported.

  Yes

  No

  N/A

• Fresh Water system is included in the Critical Equipment.

  Yes

  No

  N/A

• Inventory system correctly defines minimum spare parts.

  Yes

  No

  N/A

• There are sufficient financial resources to ensure adequate repairs, maintenance & inventory on board.

  Yes

  No

  N/A

• Oil Record Book is correctly filled out & up to date.

  Yes

  No

  N/A

• ORB: all volumes in M3 except bunkering which is in tons.

  Yes

  No

  N/A

• Method of recording Hours of Rest is understood and up to date.

  Yes

  No

  N/A

• Satisfied that excess hours of work have been compensated for.

  Yes

  No

  N/A

• Understand procedure for reporting complaints.

  Yes

  No

  N/A

• Has received their SEA.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Confirm has not paid out of pocket for medical costs.

  Yes

  No

  N/A

• Understands the Complaints Procedure.

  Yes

  No

  N/A

• Satisfied with overall safe operation of the vessel.

  Yes

  No

  N/A

• Any closing comments?

Head Chef

• Is aware of the identity & contact details of the DPA.

  Yes

  No

  N/A

• Understand Muster List & duties in an emergency.

  Yes

  No

  N/A

• Satisfied with method drills are conducted.

  Yes

  No

  N/A

• Understand Master's Standing Orders.

  Yes

  No

  N/A

• Has a system in place to ensure sanitary conditions, hygiene & cleanliness in galley.

  Yes

  No

  N/A

• Has a system in place to ensure cleanliness of extraction ducting to ensure no buildup of grease (no fire hazard).

  Yes

  No

  N/A

• Has a system in place to ensure temperature probe calibration.

  Yes

  No

  N/A

• Familiar with required Hours of Rest.

  Yes

  No

  N/A

• Method of recording Hours of Rest is understood and up to date.

  Yes

  No

  N/A

• Satisfied that excess hours of work have been compensated for.

  Yes

  No

  N/A

• Understand DMLC part 2.

  Yes

  No

  N/A

• Understand procedure for reporting complaints.

  Yes

  No

  N/A

• Have received their SEA.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Confirm has not paid out of pocket for their medical costs.

  Yes

  No

  N/A

• Understands the Complaints Procedure.

  Yes

  No

  N/A

• Satisfied with overall safe operation of the vessel.

  Yes

  No

  N/A

• Any closing comments?

Additional crewmember interviews:

• Sample crew through rank & departments

Crewmember

• Crewmember name & position

• Is aware of the identity & contact details of the DPA.

  Yes

  No

  N/A

• Understand Muster List & duties in an emergency.

  Yes

  No

  N/A

• Satisfied with method drills are conducted.

  Yes

  No

  N/A

• Understand Master's Standing Orders.

  Yes

  No

  N/A

• Knows who is the Medical Person in Charge.

  Yes

  No

  N/A

• Knows who is the Trusted Person on board for MLC & complaint related issues.

  Yes

  No

  N/A

• Familiar with required Hours of Rest.

  Yes

  No

  N/A

• Method of recording Hours of Rest is understood and up to date.

  Yes

  No

  N/A

• Satisfied that excess hours of work have been compensated for.

  Yes

  No

  N/A

• Understand DMLC part 2.

  Yes

  No

  N/A

• Understand procedure for reporting complaints.

  Yes

  No

  N/A

• Have received their SEA.

  Yes

  No

  N/A

• Receiving wages on time including payslips.

  Yes

  No

  N/A

• Confirm has not paid out of pocket for their medical costs.

  Yes

  No

  N/A

• Understands the Complaints Procedure.

  Yes

  No

  N/A

• Satisfied with overall safe operation of the vessel.

  Yes

  No

  N/A

• Any closing comments?

Critical / Safety / Emergency Equipment & Systems

• The following critical & emergency equipment should be SAMPLED & inspected to ensure good working order:

• Emergency escapes (free from obstruction)

  Yes

  No

  N/A

• Emergency generator room

  Yes

  No

  N/A

• Fire extinguishers

  Yes

  No

  N/A

• Fire doors

  Yes

  No

  N/A

• Fire suits & related FFE in the fire locker

  Yes

  No

  N/A

• Fire pumps, hydrants & hoses

  Yes

  No

  N/A

• Fixed fire suppression systems

  Yes

  No

  N/A

• Bilge pumps & valves

  Yes

  No

  N/A

• Watertight doors

  Yes

  No

  N/A

• Fire & bilge alarm / monitoring / control system

  Yes

  No

  N/A

• Lifejackets

  Yes

  No

  N/A

• EPIRBs & SARTs

  Yes

  No

  N/A

• Grab / ditch bags

  Yes

  No

  N/A

• Rescue tender, on board equipment, and crane

  Yes

  No

  N/A

• Liferafts

  Yes

  No

  N/A

• Immersion suits

  Yes

  No

  N/A

Vessel general inspection

• The following areas to be visually inspected to confirm a good level of organization, maintenance, upkeep, cleanliness & safe practice:

• Bridge / radio room / office

  Yes

  No

  N/A

• Foredeck & forepeak (including bilges)

  Yes

  No

  N/A

• Exterior deck areas in general

  Yes

  No

  N/A

• Lazarette / garage (including bilges)

  Yes

  No

  N/A

• Steering compartment (including bilges)

  Yes

  No

  N/A

• Control room

  Yes

  No

  N/A

• Engine room (including bilges)

  Yes

  No

  N/A

• Tanktop / lower deck technical spaces (including bilges)

  Yes

  No

  N/A

• Crew mess & accommodation (including bilges / storage areas)

  Yes

  No

  N/A

• Galley & food storage / refrigeration

  Yes

  No

  N/A

• Food preparation areas if additional to galley

  Yes

  No

  N/A

• Interior / guest areas & accommodation

  Yes

  No

  N/A

ISPS Documentation & Crew

• The SSO (Ship Security Officer) has a valid SSO certificate.

  Yes

  No

  N/A

• The SSO is familiar with his or her duties.

  Yes

  No

  N/A

• Vessel has a Security Logbook.

  Yes

  No

  N/A

• Security Logbook is being used to record the information as outlined in the SSP.

  Yes

  No

  N/A

• There is documented evidence that the SSO is undertaking regular security inspections of the ship.

  Yes

  No

  N/A

• There is a DOS (Declaration of Security) template form available.

  Yes

  No

  N/A

• The last 10 DOS's are available on board.

  Yes

  No

  N/A

• Security drills are carried out regularly as per ISPS Code and SSP.

  Yes

  No

  N/A

• Security meetings are held at appropriate intervals.

  Yes

  No

  N/A

• Key & passcode log is being used.

  Yes

  No

  N/A

• SSP is up to date and correctly references vessel & company contact details.

  Yes

  No

  N/A

• SSP is stamped & approved by Flag State.

  Yes

  No

  N/A

ISPS Controls

• The Security Level is set correctly as required by the Flag State and Port Authorities and all personnel are aware of the current level.

  Yes

  No

  N/A

• The ship is able to move from security level 1 to level 2 by itself without outside assistance.

  Yes

  No

  N/A

• The Ship Security Plan (SSP) and related records are protected from unauthorized access or disclosure.

  Yes

  No

  N/A

• There are procedures described for how to respond to contacting governments on security level 3.

  Yes

  No

  N/A

• The relevant officers are aware to which parts of the SSP limited access may be allowed.

  Yes

  No

  N/A

• All security equipment is maintained, calibrated and tested as required by their manuals and the SSP.

  Yes

  No

  N/A

• Restricted Areas are clearly identified and marked as required by the SSP. Access to and activity within Restricted a Areas is controlled as required by the SSP.

  Yes

  No

  N/A

• Ship's stores are checked on receipt and stowed promptly, in accordance with levels set by the SSP.

  Yes

  No

  N/A

• Searches of personnel & bags as they board the vessel are carried out in accordance with the level set by the SSP.

  Yes

  No

  N/A

• Security "under duress" passphrase is established and understood by Master and CSO.

  Yes

  No

  N/A

• Ship Security Alert System (SSAS) is operational and records for tests and maintenance are available.

  Yes

  No

  N/A

• It must be possible to open doors along escape routes from both sides. This includes emergency escapes and doors to the accommodation and wheelhouse.

  Yes

  No

  N/A

• Comment

  Observation

  Non-Conformity

  Major Non-Conformity

• ISM Code Reference:

• Deficiency:

• Objective Evidence:

• Select dates for Non-Conformities and Observations. Comments do not need target dates.

  Yes

  No

  N/A

• Root Cause and Corrective Action Identified By:

  Date

• Corrective Action To Be Implemented By:

  Date

• Comment

  Observation

  Non-Conformity

  Major Non-Conformity

• ISPS or SOLAS reference:

• Deficiency:

• Objective Evidence:

• Root Cause and Corrective Action Identified By:

  Date

• Corrective Action To Be Implemented By:

  Date

Ship's Personnel

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