Mini ISM Engineering Audit

• Yacht

• Conducted on

  Date

• Prepared by

• Location
  Address

• Chief/Senior engineer

• How do the engineers access the Mini ISM & templates?

• Are the pre departure& arrival checklists in use, is this correctly recorded in the logbook?

  Compliant

  Non-Compliant

  N/A

Standing orders

• Are the chief engineers standing orders covering the items required in the SMS?

  Compliant

  Non-Compliant

  N/A

• Have all the engineering staff signed these?

  Compliant

  Non-Compliant

  N/A

Permit to work

• Is the permit to work system implemented in the engineering department?

  Compliant

  Non-Compliant

  N/A

• Are risk assessments consulted when opening the permit to work?

  Compliant

  Non-Compliant

  N/A

• Are permits correctly closed out on completion and filed?

  Compliant

  Non-Compliant

  N/A

Planned Maintenance System (PMS)

• What planned maintenance system is used onboard?

• Are the job cards sufficiently detailed?

  Compliant

  Non-Compliant

  N/A

• Do service schedules for fire fighting & life saving equipment follow flag requirements?

  Compliant

  Non-Compliant

  N/A

• Are there sufficient manufacturer equipment manuals available?

  Compliant

  Non-Compliant

  N/A

• Are comments added to the system once maintenance is completed for future reference?

  Compliant

  Non-Compliant

  N/A

• Are reports by service companies retained on file?

  Compliant

  Non-Compliant

  N/A

• Is regular oil analysis undertaken for engines, prop shafts, thrusters, stabilisers, hydraulic systems etc., are they acted upon?

  Compliant

  Non-Compliant

  N/A

Ballast water treatment

• Applies?

  Yes

  No

  N/A

• Is the ballast water plan approved?

  Compliant

  Non-Compliant

  N/A

• Can the engineer explain system operation?

  Compliant

  Non-Compliant

  N/A

• Are records correctly maintained?

  Compliant

  Non-Compliant

  N/A

MARPOL Annex 1 - Oil pollution prevention

• Is the location of the SOPEP (or oil management plan known?)

  Compliant

  Non-Compliant

  N/A

• Are they familiar with pollution prevention procedures?

  Compliant

  Non-Compliant

  N/A

• 400GT+ If the yacht can operate in US waters can they locate the NTVRP manual?

  Compliant

  Non-Compliant

  N/A

Oil record book

• Is the ORB correctly filled out (no empty lines, each page signed by captain, instructions for completion followed)?

  Compliant

  Non-Compliant

  N/A

• Refer to the guidance in the front of the ORB for recommended template

• Is the weekly retained on board (C11.1) record present?

  Compliant

  Non-Compliant

  N/A

• Documented evidence for landing sludge, oily rags or fuel oil?

  Compliant

  Non-Compliant

  N/A

• Fuel specification and MSDS held for all fuels bunkered?

  Compliant

  Non-Compliant

  N/A

Oily water seperator

• Does the yacht have an oily water seperator?

  Yes

  No

  N/A

• Are the engineers familiar with it's operation?

  Compliant

  Non-Compliant

  N/A

• Is the standard operating procedure for testing/operation posted with the OWS?

  Compliant

  Non-Compliant

  N/A

• Is the overboard discharge valve secured/locked and a discharge of oil prohibited sign posted up?

  Compliant

  Non-Compliant

  N/A

• Is the 15 ppm detection cell replaced/calibrated in accordance with manufacturer instructions?

  Compliant

  Non-Compliant

  N/A

• Does the 3 way valve operate correctly and the alarm sound in the engine room when the 15 ppm sensor is activated?

  Compliant

  Non-Compliant

  N/A

• Is there adequate capacity available in the holding tank?

  Compliant

  Non-Compliant

  N/A

MARPOL Annex 4 - Sewage pollution prevention

• Is the sewage system operating correctly?

  Compliant

  Non-Compliant

  N/A

• If there is a means to discharge directly overboard?

  Yes

  No

  N/A

• If untreated sewage is discharged are records of time/position of starting & stopping kept in the log?

  Compliant

  Non-Compliant

  N/A

MARPOL Annex 6 - Air pollution prevention

• Are any ozone depleting substances (ODS) listed on the IAPP certificate record?

  Yes

  No

• Is a record of topping up/loss of ODS maintained? (fridge log book)

  Yes

  No

  N/A

• Are any engineering staff trained to work on fridge systems?

  Yes

  No

  N/A

Fuel

• Which type of gasoil is used onboard?

• Does the fuel match the engine manufacturer specification?

  Compliant

  Non-Compliant

  N/A

• Is the fuel specification obtained before bunkering?

  Compliant

  Non-Compliant

  N/A

• Is the bunker delivery note (BDN) retained for 3 years?

  Compliant

  Non-Compliant

  N/A

• Is the sulfur content and flash point adequate (0.1% and 60 degrees +)

  Compliant

  Non-Compliant

  N/A

• Is the correct bunker checklist used and a copy retained for each bunkering?

  Compliant

  Non-Compliant

  N/A

• For US waters bunker procedure in accordance with CFR 155 sub part C is onboard with letter of authority?

  Compliant

  Non-Compliant

  N/A

• Have any letters of protest regarding fuel quality been issued?

NOx emissions reduction (Applies to all engines 130 kW+

• Record of parts affecting emissions held?

  Compliant

  Non-Compliant

  N/A

• Techincal files for each engine over 130 kW are available?

  Compliant

  Non-Compliant

  N/A

400GT+ SEEMP

• Applies?

  Yes

  No

  N/A

• What energy saving measures have been implemented since last audit?

• Can the crew involved explain the aim of the plan (monitoring/goals/self evaluation/review)?

• Are records maintained correctly (in metric tonnes/kW etc.)

General

• Engine room and technical spaces are maintained in a clean condition?

  Compliant

  Non-Compliant

  N/A

• Are rags correctly stowed in non combustible bins?

  Compliant

  Non-Compliant

  N/A

• Is all equipment operational?

  Compliant

  Non-Compliant

  N/A

• Is the lighting adequate and are emergency lights OK?

  Compliant

  Non-Compliant

  N/A

• Is escape route & safety equipment signage in place?

  Compliant

  Non-Compliant

  N/A

• Can the engineers demonstrate how to start the emergency generator?

  Compliant

  Non-Compliant

  N/A

• Is storage of chemicals, oils and equipment safe and secure?

  Compliant

  Non-Compliant

  N/A

• Are SOP's posted as required by the SMS?

  Compliant

  Non-Compliant

  N/A

• Are the engineers aware of their muster list duties?

  Compliant

  Non-Compliant

  N/A

• Can the engineers explain the machinery space isolation (vent, QCV, CO2 or sprinkler) release?

  Compliant

  Non-Compliant

  N/A

• Is the permit to work system followed (General, confined space, diving, electrical works)

  Compliant

  Non-Compliant

  N/A

Confined/enclosed spaces

• Has the yacht done a risk assessment to identify confined spaces which will only be entered with the assistance of outside contractors (gas free, atmosphere testing, access & rescue)

  Yes

  No

  N/A

• Yachts under 500 GT are not required to carry atmosphere monitoring equipment but confined/enclosed space drills do apply, to avoid these a risk assessment can be done to identify confined/enclosed spaces & state these will only be done with outside assistance. Otherwise carriage of atmosphere testing equipment is recommended.

• Can the engineers identify the designated confined/enclosed spaces and explain safety procedure for entry?

  Compliant

  Non-Compliant

  N/A

• Is there an ATEX appoved gas meter available?

  Compliant

  Non-Compliant

  N/A

• Is the gas detector provided with remote sensing hose and appropriate onboard/ashore calibration equipment?

  Compliant

  Non-Compliant

  N/A

• Can the engineers demonstrate how to use the gas detector?

  Compliant

  Non-Compliant

  N/A

• Is confined space rescue equipment provided onboard, do the crew know how to use it?

  Compliant

  Non-Compliant

  N/A

• undefined

• Signed

  Sign