Internal audit

General information :

  • Document No.

  • Internal ISM audit on board m.v. :

  • Conducted on

  • Prepared by

  • Location

Internal ISM audit

First impression :

  • Condition of outside hull painting :

  • Condition of the outside accommodation painting :

  • Condition of the deck area painting :

  • Condition of the common areas in the accommodation :

  • Condition of the engine room :

Opening meeting & tour :

  • During the opening meeting with the master and officers on board the Company policies & goals of the Feederlines management were explained.

  • Special attention was given to :

External SMC Audit :

  • Date of the last external smc audit :

  • Is there a valid DOC on board :

  • Have all ncn' obs from previous external audit been reported in glsm :

  • Have corrective & preventive actions been entered for the subject ncn's / obs in glsm :

MLC 2006 audit :

  • Date of last MLC audit :

  • Is the MLC audit correctly reported in glsm & corrective actions entered :

Internal audit :

  • Date of the last internal audit :

  • Have all ncn' obs from previous internal audit been reported in glsm :

  • Have corrective & preventive actions been entered for the subject ncn's / obs in glsm :

Technical inspection :

  • Date of the last technical inspection :

  • Has the technical inspection been performed according procedures (2x per year) for the last year :

Port State Control :

  • The last 2 port state control inspections were held at :

  • Were the last 2 psc reports entered in glsm & was the follow up proper done :

  • Have all raised deficiencies been provided with corrective actions & reported in glsm :

Priority items :

  • Is the availability, knowledge & implementation of company procedures, rules, regulations & flag requirements in order :

  • Is risk assessment management control up to standard :

  • Is ship-shore communication & follow up, incl. communication with DPA understood on board :

  • Is the status on ship statutory & class certification in order :

  • Is the shipboard familiarization & training for officers & crew in order :

  • Is the status on contingency plan & drills including evaluation & reporting in order :

  • Is the status on ships PMS for deck & engine room, incl. FFA & electrical equipment in order :

  • Is the language & communication on board up to standard :

  • Are specific shipboard operations for this type of vessel addressed :

  • Are master & officers familiar with the SMS :

  • Are chart corrections, NTM's & nautical publications in order :

  • Is the master familiar with the overriding authority :

  • Has the master's review been executed according procedures :

  • Has the management review been known on board :

  • Are the permits to work been checked with the CO :

  • Engine room administration checked wit CE & up to standard :

Questions & remarks to be answered at the end of the audit :

  • Is the master fully conversant with the SMS :

  • Are the chief officer & chief engineer fully conversant with the SMS :

  • Is all crew sufficiently conversant with the relevant items of the SMS, safe working practices & ISM requirements :

  • Have logbooks been reviewed, including related docs & audit reports :

Further remarks :

  • The internal audit followed a sampling process & it is possible that non conformities may exist even in areas that have been covered by the audit.

    All non conformities & observations reported with NO, have to be reported in the GLSM Safety Management Reporting module by the master within 24 hrs after the audit has been completed.

    In addition to the above-mentioned, the master in cooperation with the responsible officer of the department has to take timely corrective action on all ncn's & obs and add this in the SMR as required by the ISM code.

Completion of the audit :

  • The internal audit has been completed. Audit participants can be found as per attached crew list.

  • Date of completion of audit :

  • Name & signature master :

  • Name & signature auditor :

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