4.2 Management Responsibility

4.2.2Management Representative

  • Has top management appointed a member of its management

  • who, irrespective of other responsibilities, has responsibility and authority that includes ensuring that processes needed for the management system are established, implemented and maintained?

  • reporting to top management on the performance of the management system and any need for improvement?

  • ensuring the promotion of awareness of requirements throughout the organization?

4.3 Energy Policy

4.3 Energy Policy

  • Is the policy:
    A) appropriate to the nature and the scale of the organisation?
    B) include commitment for continual improvement in energy performance?
    C) include commitment for availability of information and resources?
    D) include commitment to comply with legal and other requirements?
    E) provide frame work for setting and reviewing energy objectives and targets?
    F) support the purchase of energy efficient products and services?
    G) Documented and communicated to all levels within the organisation?
    H) Regularly reviewed?


  • Has the policy been communicated to the site employees

4.4 Energy Planning

4.4 - Energy Planning

  • Has an Energy Aspects register been created?

  • Has the Energy Aspects register been reviewed at defined intervals?

4.4.1 - Energy Action Plan

  • Has an Energy Action Plan been defined?

4.4.2 Legal and other requirements

  • How are legal requirements identified and assessed?

  • How does the organisation determine legal and other requirements influence on its energy use, consumption and efficiency?

4.4.3 Energy review

  • Has a bench mark for consumption been set based on past and present data?

  • What are the areas with a significant energy use?

4.4.4 Energy Baseline

  • Has an Energy baseline been defined using information from the initial Energy review?

4.4.5 Energy performance indicators (KPIs)

  • Are new EnPIs or energy objectives established?

4.4.6 Energy objectives, targets and action plans

  • Has the site identified energy objectives and targets?

  • What improvement program's were set in order to improve energy consumption

4.5 Implementation and Operation

4.5.2 Competence , Awareness & Training

  • Has the organisation:
    identified staff who may affect the EnMS and assessed the competencies required?

  • where applicable, provided training or taken other actions to achieve the necessary competence?

  • maintained appropriate records of education, training, skills and experience ?

  • Are staff aware of their roles, responsibilities and authorities in achieving the requirements on the EnMS?

4.5.3 Communication

  • How does the origination communicate internally regarding the EnMS?

  • How can staff offer comments or suggestions to improve the EnMS?

  • Does the organisation communicate externally?

4.5.4.2 control of Documents

  • Are all documents required by the management system controlled?

4.5.5 Operational control

  • Has the company identify the significant legal and other requirements that are applicable to the energy use?

  • How has the site management communicated and recorded its operational controls to the relevant staff?

  • Has the site established setting criteria for the effective operation and maintenance for its significant energy uses?

4.6 Checking

4.6.3 Internal Audit

  • Does the organisation conduct internal audits at planned intervals

  • Are the results of previous audits considered?

  • Have the audit criteria, scope, frequency and methods been defined?

  • Does the management responsible for the area being audited ensure that any necessary corrections and corrective actions are taken without undue delay to eliminate detected nonconformities and their causes?

4.6.4 Non conformations, correction, corrective action and preventative action

  • Does the organisation take action to eliminate the causes of nonconformities in order to prevent recurrence?

  • Are corrective actions appropriate to the effects of the nonconformities encountered?

  • Are records of the results of action taken?

  • Is reviewing the effectiveness of the corrective action taken?





4.6.5 Control of records

  • Are records relating to the EnMS retained?

4.7 Management Review

Management Review - General

  • Does top management review the organisation's energy management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness?

  • Does this review include assessing opportunities for improvement and the need for changes to the management system?

  • Have records from management reviews been maintained?

4.7.2 Review Input

  • Does the input to management review include:
    - information on results of audits?
    - process performance and product conformity?
    - status of preventive and corrective actions?
    - follow-up actions from previous management reviews?
    - changes that could affect the Energy management system?
    - recommendations for improvement?
    - and the extent of which the energy objectives and targets were met?


4.7.3 Review Output

  • Does the output from the management review include the following:
    - changes in the energy performance?
    - changes to the energy policy
    - changes to the EnPIs
    - changes to objectives, targets or other elements on the EnMS
    - changes to allocation of resources

Auditee(s)

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