Jed's Guides to Event Success

• Experient - A Maritz Travel Company

• Many considerations factor into the decision to select a hotel for your meeting. Among them is accessibility, availability, appeal of the hotel and the surrounding area and, of course, the cost/value equation. We know the details can be overwhelming, so we've put together a comprehensive checklist that will help you make the most of your site visits and prepare for a great program.

ACCESSIBILITY

• What is the main/closest airport?
  Address

• What is the distance/travel time to and from the nearest airport?

• Does the hotel have an airport shuttle?

  Yes

  No

  N/A

• What transportation is available to/from the airport and surrounding areas?

• Is the airport shuttle complimentary?

  Yes

  No

  N/A

• Is there a train to/from the airport to the hotel?

  Yes

  No

  N/A

• What is the cost?

SURROUNDING AREA

• (Note information on the surrounding area – i.e. restaurants/shopping/activities within walking distance)

• Is the hotel located check all that applies in a business park, downtown area, financial area, rural area

• What is the condition of the surrounding area?

• Is the hotel located in a business park, downtown area, financial area, rural area?

  Yes

  No

• Business Park

• Downtown Area

• Financial Area

• Rural Area

• Is it safe to walk around the area?

  Yes

  No

• Are areas well lit at night?

  Yes

  No

• What kind of shopping is in the area?

• What kind of restaurants are in the area?

• What is the distance to the closest hospital?

• What activities can be found in the area?

• What hotels would be used for overflow needs OR could we lose to outside the block?

CONDITION OF THE HOTEL

• When was the last time the hotel was renovated?

• Is there a schedule renovation in the near future?

  Yes

  No

  N/A

• What is the timeline?

• What is the sense of arrival at the hotel?

• What is the architectural style/environment of the hotel outside?

• What is the physical condition of the property outside?

• What is the architectural style/environment of the hotel inside?

• What is the physical condition of the property inside?

• What is the physical condition of the property inside

  Contemporary

  Traditional

  Modern

• Is the lobby visually appealing

  Yes

  No

  N/A