Kentucky Healthy at Work - Requirements for Barbers, Cosmetologists, and Hair Salons

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Social Distancing Requirements

Barbers/cosmetologists/hair salons must limit the number of persons present, not including employees, to 50% of the maximum permitted occupancy capacity of the barbershop/salon. All clients in the barbershop/salon must be able to maintain six (6) feet of space from all people who are not members of their household unless an employee is required to be within 6 feet of the client in order to perform a service (e.g., haircuts). If the barber/cosmetologist/hair salon is not able to maintain six (6) feet of space between clients or households at 50% capacity, they must limit the number of individuals in the area or space to the greatest number that permits proper social distancing. Additionally, barbers/cosmetologists/hair salons should plan for and encourage clients to appropriately social distance.
Barbers/cosmetologists/hair salons must provide services and conduct business via phone or Internet to the greatest extent practicable. Any employees who are currently able to perform their job duties via telework (e.g., accounting staff) must continue to telework.
Barbers/cosmetologists/hair salons must eliminate the use of any waiting areas, provide services by appointment only and communicate by phone or text when the client may enter the shop/salon. Clients may wait outside in their cars or wait to arrive until informed that their appointment is beginning. Barbers/cosmetologists/hair salons must ensure clients do not congregate in the shop/salon before or after their appointment.
Barbers/cosmetologists/hair salons must ensure that customers are separated by at least six (6) feet from anyone not in the customer’s household while receiving service unless separated by a wall or other non-porous physical barrier.
Barbers/cosmetologists/hair salons must establish controls, to the greatest extent practicable, when six (6) feet of physical distancing between customers is not feasible. This includes, for example, installation of portable or permanent non-porous physical barriers (e.g., plexiglass shields) between work stations.
While it will not be possible for barbers/cosmetologists to remain six (6) feet away from the customers they are serving at all times, they must maintain that distance at all times from other employees and customers to the greatest extentpracticable.
Barbers/cosmetologists/hair salons must, to the greatest extent practicable, modify traffic flow to minimize contacts between clients andemployees.
Barbers/cosmetologists/hair salons must not allow additional persons to accompany any customer unless that customer is a dependent and requires additional assistance or oversight.
Barbers/cosmetologists/hair salons must ensure employees use digital files rather than paper formats (e.g., documentation, invoices, inspections, forms, agendas) to the greatest extent practicable.
Barbers/cosmetologists/hair salons must communicate with clients and receive payments through contactless payment options (e.g., phone or Internet) to the greatest extent practicable. For those barbers/cosmetologists/hair salons that cannot use contactless payments, the business must install floor or wall decals for cashier queuing areas to demark safe waiting distances of six (6)feet.
Barbers/cosmetologists/hair salons must ensure, to the greatest extent practicable, that any paperwork can be completed electronically by using e-signature technology for signatures.
Barbers/cosmetologists/hair salons must reduce, to the greatest extent practicable, the number of employees and clients entering, exiting, or gathering at onetime.
Barbers/cosmetologists/hair salons must prohibit gatherings or meetings of employees of ten (10) or more during work hours, permit employees to take breaks and lunch outside, in their office or personal workspace, or in such other areas where proper social distancing is attainable.
Barbers/cosmetologists/hair salons must discourage employees from sharing phones, desks, workstations, handhelds/wearables, or other work tools and equipment to the greatest extent practicable.
Given the close personal interaction inherent in haircare and cosmetology, barbers/cosmetologists/hair salons should consider screening potential clients over the phone to ensure they are not currently experiencing any symptoms of COVID-19. An example of this screening is available in the Minimum Requirements document. Barbers/cosmetologists/hair salons may also take temperatures of clients upon entry. Barbers/cosmetologists/hair salons may refuse service to someone who is exhibiting COVID-19 symptoms.

Cleaning and Disinfecting Requirements

Barbers/cosmetologists/hair salons must ensure that their facilities, including workstations, common areas, breakrooms and restrooms and are properly cleaned and ventilated.
Barbers/cosmetologists/hair salons must ensure tools are cleaned and disinfected after each use with appropriate germicide solutions.
Barbers/cosmetologists/hair salons must provide either a freshly laundered cape or an unused disposable cape for each client.
Barbers/cosmetologists/hair salons must provide hand sanitizer, handwashing facilities, and tissues in convenient locations to the greatest extentpracticable.
Barbers/cosmetologists/hair salons must ensure employees properly wash their hands before and after providing service to each client.
Barbers/cosmetologists/hair salons making restrooms available must ensure restrooms frequently touched surfaces are appropriately disinfected regularly (e.g. door knobs and handles).
Barbers/cosmetologists/hair salons must ensure disinfecting wipes or other disinfectant are available at shared equipment.
Barbers/cosmetologists/hair salons must eliminate the use of shared magazines or other shared reading material for clients.
Barbers/cosmetologists/hair salons must ensure cleaning and sanitation of frequently touched surfaces with appropriate disinfectants. Areas with frequently touched surfaces include chairs, doors, color mixing areas, shampoo rooms, PIN pads, and tables. Appropriate disinfectants include EPA registered household disinfectants, diluted household bleach solution, and alcohol solutions containing at least 60%alcohol.
Barbers/cosmetologists/hair salons must establish a cleaning and disinfecting process that follows CDC guidelines when any individual is identified, suspected, or confirmed COVID-19 case.
Barbers/cosmetologists/hairsalons must ensure employeessanitize their chairs and sinks (if used) between each client. Employees must also wipe their workstations and/or cash registers down with disinfectant at the end of their shift or at any time they discontinue use of their workstations and/or cash registers for a significant period oftime.
Barbers/cosmetologists/hair salons must disallow clients from any direct use of retail items or products prior to sale.
Barbers/cosmetologists/hair salons must encourage clients to touch only those retail items or products they intend to buy.
Barbers/cosmetologists/hair salons must ensure any retail items or products that are touched by clients but not purchased are set aside and cleaned in accordance with CDC guidelines.

Personal Protective Equipment (PPE) Requirements

Pursuant to Executive Order 2020-586 and 902 KAR 2010E, which are attached to this document, all barbers/cosmetologists/hair salons must ensure that all customers, vendors, contractors, and any other member of the public who enters the premises wear a face covering so long as they are not subject to any of the exemptions listed in the Executive Order.
If any person attempts to enter the barbershop/hair salon without a face covering, the barber/cosmetologist/hair salon must inform them of the requirement to wear a face covering. If the individual refuses and is not subject to any of the exemptions listed in the Executive Order, the individual must not be permitted entry onto the premises.
If an individual who was previously wearing a face covering removes it while on the premises and not subject to any of the exemptions listed in the Executive Order, the barber/cosmetologist/hair salon must ask them to put it back on. If the individual refuses to do so, the barber/cosmetologist/hair salon must not provide them service and must ask them to leave.
Barbers/cosmetologists/hair salons who fail to follow these requirements of the Executive Order will be subject to a fine and may also be subject to an order from a local health department or the Labor Cabinet requiring immediate closure.
Barbers/cosmetologists/hair salons must ensure appropriate face coverings and other personal protective equipment (PPE) are used by employees so long as such use does not jeopardize the employees’ health orsafety.
Barbers/cosmetologists/hair salons must ensure their employees wear face coverings for any interactions between clients and co-workers or while in common travel areas of the business (e.g., aisles, hallways, stock rooms, breakrooms, bathrooms, entries and exits). Employees are not required to wear face coverings while alone in personal offices, more than six (6) feet away from anyone else, or if doing so would pose a serious threat to their health or safety.
Barbers/cosmetologists/hair salons must ensure employees use gloves, along with any PPE normally used for routine job tasks, when cleaning equipment, workspaces, and hightouch areas of the business.
Barbers/cosmetologists/hair salons must ensure gloves are available to employees engaging in high-touch activity to the greatest extent practicable provided that they do not create additional hazards while being worn.
Barbers/cosmetologists/hair salons must ensure that employees wear gloves anytime they are touching the client’s face and that the gloves are replaced after each use.
Barbers/cosmetologists/hair salons must ensure employees wear gloves while handling products during shipping and receiving.

Training and Safety Requirements

Barbers/cosmetologists/hair salons must train employees to properly dispose of or disinfect PPE, inspect PPE for damage, maintain PPE, and the limitations of PPE.
Barbers/cosmetologists/hair salons must train employees to use PPE. This training includes: when to use PPE; what PPE is necessary; and how to properly put on, use, and remove PPE.
Barbers/cosmetologists/hair salon must place conspicuous signage at entrances and throughout the store alerting staff and customers to the face covering requirement, required occupancy limits, and the goal of six (6) feet of physical distance. Signage must inform employees and clients about good hygiene and new practices.
Barbers/cosmetologists/hair salons must, to the greatest extent practicable, implement hours where service can be safely provided to clients at higher risk for severe illness per CDC guidelines.
Barbers/cosmetologists/hair salons must ensure employees are informed that they may identify and communicate potential improvements and/or concerns in order to reduce potential risk of exposure at the workplace. All education and training must be communicated in the language best understood by the individual receiving the education and training.