KI 9365 Monthly Property Inspection

Inspection detail

• Client

  Select

• Site conducted

  Select

• Document Number

• Property type

  Select Block Gardens Roadway Car Park (Internal) Car Park (External)

  • Block
  • Gardens
  • Roadway
  • Car Park (Internal)
  • Car Park (External)

• Conducted on

  Date

• Inspection completed by

  Sign

• At the first stage of every inspection you must select the in built GSM tagging tool below. Click 'locate' and use the 'locate me' tab to assign the location, this will select the address you are located at. This is our electronic proof to satisfy insurers that the inspection took place at the location stated.
  

• Confirmation of Location (GPS)
  Address

Property exterior and structure (Including Roadways)

• undefined

• General visual condition of structure

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Guttering and downpipes

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Surface water Drainage

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Lighting

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Exits, entrances and emergency provisions clear

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Paving / pathways

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Staircases / steps

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Bin / waste storage areas (external - including compactors)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Gates / barriers

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Boundary walls and fences

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Roadways and traffic routes

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Signage and road markings

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Car parking facilities

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• General cleanliness / litter

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Trees and landscaping

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Another Location

• Area / location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Internal common areas (Housekeeping, building fabrics, signage, heating / cooling, security)

• undefined

• Entrance / Reception

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is the fire detection system fully operational and fault free?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Ground floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Main Stair Well

• 1st floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 2nd floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 3rd floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 4th floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 5th floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 6th floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 7th floor

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Additional floors

• Floor

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are there dedicated escape stair wells and final exits?

• Escape routes clear (including dedicated stair wells)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Final exit doors clear, well signed and fully functioning?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there a basement?

• Basement corridors

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there a lift?

• Is there signage indicating the correct maintenance company?

  Yes

  No

  N/A

• Is the lift emergency phone line functioning correctly?

  Yes

  No

  N/A

• Risers secure and free of waste material

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Fire stopping - Visual

• Risers have no penetrations or damage

  Yes

  No

  N/A

• Walls ceilings have no penetrations or damage

  Yes

  No

  N/A

• Are there common area welfare facilities?

• Are the welfare facilities in a good, clean and functioning state?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Bin / waste storage areas (internal - including compactors)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there an internal parking or goods storage loading area?

• Car parking facilities (internal)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Loading bay / goods areas (internal)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Area / location

Another Location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Plant Areas

• All inspection of plant areas should be STRICTLY VISIBLE INSPECTIONS ONLY. Any obvious signs of damage or wear should be reported to a competent engineer who can then investigate further.
  
  Asbestos:
  - whilst all precaution has been taken to manage and label all asbestos in the workspaces, you should always be diligent when inspecting plant areas.
  - Do NOT touch plant.
  - Do NOT disturb any surfaces, including walls and old pipe lagging.
  
  Machinery and plant:
  - Do NOT touch plant, nor interfere with any electronic or mechanical controls
  - Do NOT move beyond the safe, marked and guarded, areas when inspecting moving machinery such as lift plant areas.

• Tick to add detail of Boiler Room inspection

• Access secure with warning / information signage in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• General condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• All lagging in visibly good condition?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Plant item checked

• Scan code of plant checked

• Description of plant item checked

• General visual condition of equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Tick to add detail of Water Tank Room inspection

• Access secure with warning / information signage in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• General condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Up to date water hygiene log book present?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Plant item checked

• Scan code of plant checked

• Description of plant item checked

• General visual condition of equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Tick to add detail of Lift Motor Room inspection

• Access secure with warning / information signage in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• General condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• All machinery guards in place and visibly secure?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Plant item checked

• Scan code of plant checked

• Description of plant item checked

• General visual condition of equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Add plant area

• Area / Description of room

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Plant item checked

• Scan code of plant checked

• Description of plant item checked

• General visual condition of equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Roof

• Tick to add detail of roof inspection

• Access secure with warning / information signage in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Strict operation of fall arrest system evident?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• 'Safe' walkways clearly demarcated?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Edge protection in visibly good condition?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Fragile surfaces clearly marked?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Adequate lighting and way-finding?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Adequate emergency warning information (signage, sounded, beacons etc.)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• General condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Hazards noted arising from tenant behaviour / visible within tenant demise

• Tick to add hazard

• Area / location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Another Location

• Area / location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Hazards relating to Neighbouring property / shared areas

• Tick to add area inspected

• Area / location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Another Location

• Area / location

• Condition

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Guidance about fire door checks
  
  A fire door is defined as a door or shutter, together with it's frame and furniture, provided for the passage of people, air or goods which when closed is intended to restrict the passage of fire and/or smoke to a predictable level of performance.
  BS9999 recommends at least 6 monthly inspections of fire doors in the building. During the inspection specific components should be reviewed, including:
  - Door leaf
  - Door Frame
  - Door closer (self closing devices)
  - Hinges
  - Intumescent door strip and cold smoke seals
  - Glazing (vision panels)
  - Lock and levers/handles
  - Fire safety signage
  - Hold open devices
  - Gaps around the doors and threshold gaps
  - Panic hardware devices for external final fire exit doors

• Tick to add door inspection

• Door location / identifier

  Media

• Door in good condition with no visible holes / damage?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Door closes completely and unaided?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A
Additional door

• Door location / identifier

  Media

• Door in good condition with no visible holes / damage?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Door closes completely and unaided?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Checks by housekeeper / building manager

• Is it evident that security / property checks are being carried out?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is it evident that fire suppression system operation checks are being carried out?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are the lift alarm / phones being checked weekly?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Site documentation / procedure

• You should confirm that the information referred to in this section is up to date and appropriately displayed or communicated.
  Generally it is expected that the documents will be available on site. This, and their use, should be confirmed during the inspection.
  Where items are not readily available on site but are communicated through other means there must be positive evidence of this.
  If an item is not applicable, this should be explained in notes.

• Is there a Housekeeper living on site or a Building Manager permanently based on site?

• Current employer's liability insurance certificate in place with Housekeeper or Building Manager?

  Yes

  No

  N/A

• Fire emergency information available and up to date

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Vital building information and emergency contact form in place and up to date? (Copy must be present at manned sites)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Risk register in place and includes all significant hazards?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Property hazard form available and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Asbestos register and management plan available and up to date?

  Yes

  No

  N/A

• Risk assessments for all on site staff activity sufficient and in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• First aid kit readily available and fully stocked?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• All site accidents reported on central online portal?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Select the question set for the current quarter.
  Each question set examines a different high risk area relevant to our core management obligations.
  You should, wherever possible conduct the inspection with relevant contractors, arranging their attendance in advance.
  For each question you should seek positive and specific evidence. If documentation is not available on site, you should confirm it exists remotely. This may be subsequent to the site visit. Notes should be used to indicate where offsite documents are kept.

• Quarter 1: Jan -Mar

Contractor audit - Engineering / Maintenance

• Main contractor reviewed

• Participants (contractor)

• Are routine checks being carried out in plant areas

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are PPMs up to date

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are risk assessments available for all maintenance activities?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are training records up to date for all maintenance personnel?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there adequate evidence of control and monitoring of subcontractors?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are sign in / out and processes being followed?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is a sufficient permit to work process being implemented and maintained?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are sufficient critical spares available on site?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - PPE

• Is there a PPE register and is it up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is an adequate documented inspection regime for the PPE in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there sufficient evidence that PPE is being used correctly and is effective?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Has appropriate training /information about the use of PPE been made available?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Electrical safety

• Is a suitable fixed wiring test program in place and up to date?

  Yes

  No

  N/A

• Have all P1 and P2 recommendations been completed or instructed?

  Yes

  No

  N/A

• Is proof of competency (NECEIC or equivalent) available for all electrical contractors?

  Yes

  No

  N/A

• Is access to electrical risers and switch rooms adequately secure?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there adequate evidence of control of electrical works (PTW / isolation procedures etc.)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is a suitable PAT and labelling program in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are all on site staff aware of the checks that should be carried out before using portable electrical equipment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - mobile / Portable work equipment (towers, lifting equipment etc)

• List the equipment identified on site.

• Is there an adequate inspection and maintenance program in place for all equipment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there sufficient evidence that the maintenance inspection regime is effective?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are risk assessments and method statements available for the use of all equipment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are operating instructions / procedures available for all equipment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are the storage arrangements for equipment and accessories acceptable?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have PPE requirements been identified and implemented?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - mobile / Portable work equipment (towers, lifting equipment etc)

• Is there an adequate inspection and maintenance program in place

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there sufficient evidence that the maintenance inspection regime is effective

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are risk assessments and method statements available for the use of all equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are operating instructions / procedures available for all equipment

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are the storage arrangements for equipment and accessories acceptable

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have PPE requirements been identified and implemented?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Quarter 2: Apr - Jun

Contractor audit - Security

• Main contractor reviewed

• Participants (contractor)

• Are site assignment instructions in place and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is an activity log maintained and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Can on site-staff demonstrate sufficient awareness of sign in / out procedures?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Can on site-staff demonstrate sufficient awareness of contractor control and permit to work procedures?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Can on-site staff demonstrate sufficient awareness of emergency procedures?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are all officers displaying their SIA licence?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are daily walk rounds being completed and logged?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Fire

• Are all maintenance records up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is the operations manual and emergency information up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are there any unauthorised system isolations or excessive isolations?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are any current system faults known and being addressed?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there a suitable fire door inspection program in place with records available? (All doors should be assessed 12 monthly, not including fire risk assessment)

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there a currently fire risk assessment with all actions addressed or in progress?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have any significant changes occurred which may require a revision to the fire risk assessment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have copies of tenant fire risk assessments been provided and are they up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Training

• Have the training requirements for all site activities been identified?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are training records for all Promise site staff available and up to date (inc. FM / BM)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are records of contractor training available and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Quarter 3: Jul - Sep

Topic Focus - Water hygiene

• Is there a current legionella risk assessment and are all actions complete or in progress?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are all daily / weekly checks giving results within acceptable parameters?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have monthly / quarterly water samples been taken and results acted upon?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• If results are unsatisfactory, has action been taken to resolve this?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• If results have been unsatisfactory have trends been examined for underlying problems?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are cooling towers in good visible condition?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are water features in good visible condition?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is the management responsibilities information up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are all training records on file and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have any significant changes occurred which may require a revision to the legionella risk assessment?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Has the annual management review been completed?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - COSHH

• Are there adequate, secure storage arrangements for all chemicals?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are spill kits provided at suitable locations and all full / in date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is appropriate PPE available?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are current safety data sheets and risk assessments readily accessible for all chemicals present?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there sufficient evidence that COSHH assessments are being followed?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are training records available for all relevant staff?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Asbestos

• Has the potential or presence of asbestos been confirmed (minimum management survey of common areas in property built pre 2000)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are responsibilities for managing ACMs defined ( KF and tenant)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is an asbestos register available and communicated to contractors?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is an annual re-inspection carried out (If required)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are any ACMs currently showing signs of damage / need of repair?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Quarter 4: Oct - Dec

Contractor Audit - Cleaning

• Main contractor reviewed

• Participants (contractor)

• Are risk assessments for all activities in place?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Have emergency procedures been communicated to all cleaning staff

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are storage areas tidy and secure?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are chemical storage arrangements acceptable and MSDS available on site?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there adequate control of cleaning chemicals on site?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence of control of slip / trip risks?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are standards of cleaning generally acceptable?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are catering facilities adequately cleaned ( inc. extract ducts and deep cleans)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Contractor audit - Window cleaning

• Main contractor reviewed

• Participants (contractor)

• Are suitable risk assessments and method statements available on site?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are emergency rescue plans available on site for all work at height?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are training records up to date for use of work equipment (cradles etc.)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is the general standard of cleaning acceptable?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Work at height

• Is there an adequate maintenance and inspection regime for all work at height equipment and accessories (cradles, fall arrest, eye bolts etc)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Does all equipment have a current valid thorough examination certificate?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are training records for operatives available, and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are suitable risk assessments and method statements available for all associated works?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received copies and understand the risk assessments / method statements?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is a sufficient permit to work process being implemented and maintained?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that safe systems of work are being followed in full?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are emergency rescue plans available on site for all work at height?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there evidence that operatives have received training and understand their role in emergency rescue?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there a suitable maintenance and inspection regime for all site ladders ( fixed and portable)?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are storage arrangements for ladders adequate Inc. security to prevent unauthorised use?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Topic focus - Waste

• Are carriers licences available and up to date?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are all waste transfer notes retained and available?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there adequate segregation of hazardous waste?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is there an adequate maintenance and inspection regime for compactors / bailers?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are operating instructions for any compactors / bailers clearly displayed?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Are there adequate arrangements to prevent misuse of compactors / bailers?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

• Is waste adequately stored and controlled to prevent fire risks or vermin?

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Electricity meter readings

• undefined

• Meter number

• Location / Tenant

• Meter reading

• Add photo of meter

  Media
Additional meter

• Meter number

• Meter reading

• Add photo of meter

  Media

Gas meter readings

• undefined

• Meter number

• Location / Tenant

• Meter reading

• Add photo of meter

  Media
Additional meter

• Meter number

• Meter reading

• Add photo of meter

  Media

Water meter readings

• undefined

• Meter number

• Location / Tenant

• Meter reading

• Add photo of meter

  Media
Additional meter

• Meter number

• Location / Tenant

• Meter reading

• Add photo of meter

  Media

Additional findings / hazards

Add additional findings / actions

• Area / location

• Description of hazard

• Action required and priority

  Select 4 - Good 3 2 1 - Immediate attention required N/A

  • 4 - Good
  • 3
  • 2
  • 1 - Immediate attention required
  • N/A

Comments

• General comments

• Onsite staff comments