LEG DOT Audit (Six Months)

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Company/Department Supervisor

  Sign

• Signature

  Drawing

General Program

• Can the Company/Department produce a current copy "of the Federal Motor Company Safety Regulations (FMCSR's)?

  Yes

  No

  N/A

• Can the Company/Department produce a current copy of the Hazardous Material Regulations?

  Yes

  No

  N/A

• Is at least one responsible person familiar with the FMCSR's within the Company/Department?

  Yes

  No

  N/A

• If Yes. Provide full name and position

• Does one member of management have responsibility for overall compliance with the FMCSR's?

  Yes

  No

  N/A

• If Yes. Provide full name and position

• Does the Company/Department have any incentives/reward programs?

  Yes

  No

  N/A

• Does the Company/Department review it's safety compliance periodically?

  Yes

  No

  N/A

• Have any Company/Department employees attended any Safety, DOT seminars or trainings over the past two years?

  Yes

  No

  N/A

• If Yes. Provide seminar/ training name and a roster for each event.

• Roster

  Media

Financial Responsability

• Can the Company/Department produce a current MSC 90 with the required limit of insurance coverage noted?

  Yes

  No

  N/A

Accident Recordkeeping

• Can the Company/Department explain the definition of a "recordable" accident?

  Yes

  No

  N/A

• Can the Company/Department define "Disabling Damage" in connection with a " recordable" accident?<br>

  Yes

  No

  N/A

• Can the Company/Department produce a current accident register? (No older than 45 days)<br>

  Yes

  No

  N/A

• Does the Company/Department is able to determine if an accident can be prevented?

  Yes

  No

  N/A

Qualification of Driver's and Driver Qualification Files

• Does the Company/Department have a progressive disciplinary action system for drivers involved in accidents?

  Yes

  No

  N/A

• Does the Company/Department have written hiring policies and procedures on place for hiring new employees in compliance with DOT FMCA 391 norm?

  Yes

  No

  N/A

• Are these policies more stringent than those in 391?

  Yes

  No

  N/A

• Is there a system that will ensure drivers' medical cards are current?

  Yes

  No

  N/A

• Does the Company verify that the Physician is competent in the completion of the required medical exam forms?

  Yes

  No

  N/A

• Do medical cards show accurate information within the guidelines of 391.41?

  Yes

  No

  N/A

• Is there a system that ensures all CDL and endorsements remain current and valid?

  Yes

  No

  N/A

• Does the Company/Department require all drivers to report DOT violations through an official report/form?

  Yes

  No

  N/A

• Does the driver's file reflects DOT violations on an annual basis?

  Yes

  No

  N/A

• Do the files reflect record of a valid road test or documentation of the equivalent of a road test?

  Yes

  No

  N/A

• Can the Company list all documents required to be in the driver qualification files?

  Yes

  No

  N/A

• Can the Company produce a complete and accurate driver qualification file at random?

  Yes

  No

  N/A

• Do the files show a complete and accurate investigation of past employment history of drivers?

  Yes

  No

  N/A

• Are Motor Vehicle Records (MVR) obtained on all new drivers and compared to the written hiring criteria?

  Yes

  No

  N/A

Drug and Alcohol Regulations

• Does the Company have a written program and policy in place for drugs and alcohol testing?

  Yes

  No

  N/A

• Can the Company produce the past calendar year summary of all tests, with disposition of the driver that tested positive?

  Yes

  No

  N/A

• Are all the Supervisors, who may be required to have a driver tested under reasonable suspicion, give none hour each of training for drug and alcohol recognition?

  Yes

  No

  N/A

• Does the Company investigate, during the hiring process all confirmed positive drug test, all0.04 alcohol, or refusal to test for the previous two years?

  Yes

  No

  N/A

• Does the Company provide the training materials and information prescribed in this section with a signed receipt from the driver in file?

  Yes

  No

  N/A

Commercial Drivers License

• Do all drivers under the DOT program hold valid CDL licenses as vehicle size and commodity transported required by each state?

  Yes

  No

  N/A

• Do the files reflect instruction to drivers regarding notification of convictions for moving violations within 30 days to both state and employer?

  Yes

  No

  N/A

• Is the Company familiar with the disqualification of drivers as noted in this section?

  Yes

  No

  N/A

Logs and Hours of Service

• Can the Company/ Department explain the hour of service limitations?

  Yes

  No

  N/A

• Can the Company/ Department produce six months of completed driver logs on all drivers?

  Yes

  No

  N/A

• Are drivers required to maintain a recap of their total hours of service?

  Yes

  No

  N/A

• Are dispatchers aware of the driver's available hours prior to assigning a trip?

  Yes

  No

  N/A

• Are driver's logs checked for accuracy by using independent documents (fuel, tolls, etc.)?

  Yes

  No

  N/A

• Does the Company/ Department use the 100 air-mile exception and are their time cards/internal records reflects this?

  Yes

  No

  N/A

• Does the Company/Department have a system in place to effectively control hours of service?

  Yes

  No

  N/A

• Does the Company/Department have a Do unvented disciplinary action policy addressing noncompliance with service hours?

  Yes

  No

  N/A

Hazardous Materials

• Does the Company have the means to monitor and document speed driven by drivers?

  Yes

  No

  N/A

• Can Company/department explain the attendance requirements for Hazardous Materials? (If applicable)

  Yes

  No

  N/A

• Can the Company/Department explain the parking rules for vehicles containing HazMat? (If applicable)

  Yes

  No

  N/A

• Has the Company/Department explained the smoking prohibitions for HazMat to all drivers?

  Yes

  No

  N/A

• Are all drivers for the Company/Department trained as directed by HM-126F and files documented? (If applicable)

  Yes

  No

  N/A

• Are HazMat shipping papers properly prepared?

  Yes

  No

  N/A

• Can the Company/Department provide documents that proof the drivers have been properly trained in the accessibility requirements for shipping papers? (If applicable)

  Yes

  No

  N/A

• Do Company/Department have trained employees that can explain what constitutes a placard load? (If applicable)

  Yes

  No

  N/A

• Can the Company/Department employees explain the proper procedure for reporting a HazMat spill or release? ( If applicable)

  Yes

  No

  N/A

Vehicle Maintenance, Inspection & Repair

• Can the Company/Department produce a valid annual inspection for all operating equipment?

  Yes

  No

  N/A

• Does the Company/Department have a written maintenance policy?

  Yes

  No

  N/A

• Can the Company/Department produce maintenance records for all equipment?

  Yes

  No

  N/A

• Are drivers trained in proper completion of pre and post-trip inspections?

  Yes

  No

  N/A