Quality Management System (QMS)

1 detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

2. Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

3 Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

4 Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

5 Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

6 Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

7 Detail area and action required

Has an action been raised?

Details of the action required.

By Who

By When
Date Completed
Sign off on completion

Project Quality Plan (PQP)

3. Has the project quality plan been reviewed and reissued with the revision status maintained within the document?

Has a CAPAR been raised?

CAPAR number:

4. Is the PQP
. Authorised for use?
. Correctly identified
. Controlled
. Quality policy and objectives clearly defines
. Organisational chart fined
. Roles and responsibilities defined and signed off

Has a CAPAR been raised?

CAPAR number:

5. Staff are inducted into the project quality plan (evidenced by signing the quality induction register)

Has a CAPAR been raised?

CAPAR number:

Drawings

6. Drawings have been signed as reviewed by the project manager?

Has a CAPAR been raised?

CAPAR number:

7. Construction documents are marked "for construction".

Has a CAPAR been raised?

CAPAR number:

8. Superseded documents have been marked as superseded and taken out of circulation.

Has a CAPAR been raised?

CAPAR number:

9. Changes to the scope of work are clearly marked on the construction drawings.

Has a CAPAR been raised?

CAPAR number:

10. Does the site manager know where the master document register is located in the IMS?

Has it been printed off and marked up as checked for being correct by the site manager?

Has a CAPAR been raised?

CAPAR number:

11. All documents are controlled and stamped?

Has a CAPAR been raised?

CAPAR number:

Design

12. Has the project manager forwarded the safety in design awareness letter to the client?

Has a CAPAR been raised?

13. Has the project manager reviewed the consultants design plans and stamped them "reviewed and accepted for use".

Has a CAPAR been raised?

14. Are design meeting minutes available?

Has a CAPAR been raised?

15. Are all design changes recorded on the design change register.

Has a CAPAR been raised?

16. Have safety in design risks been included in the project risk register and SWMS where applicable?

Has a CAPAR been raised?

Client Correspondence

17. Is incoming correspondence handled in accordance with the correspondence work instruction?

Has a CAPAR been raised?

CAPAR number:

18. Are all client site instructions recorded in the register and filed?

Has a CAPAR been raised?

CAPAR number:

19. Are all client site instructions closed out?

Has a CAPAR been raised?

CAPAR number:

RFI's, Variations, ETO's and Site Instructions (SI) to Subcontractors

Are RFI's, variations, EOT's and SIS recorded in the data?

Has a CAPAR been raised?

CAPAR number:

Internal Correspondence

21. Is incoming correspondence handled in accordance with company procedures?

Has a CAPAR been raised?

CAPAR number:

Project Management

22. Is the procurement schedule maintained and up to date?

Has a CAPAR been raised?

CAPAR number:

23. Have subcontractor interviews been carried out and are records available?

Has a CAPAR been raised?

CAPAR number:

24. Does the subcontractor interview identify quality requirements of the subcontractor?

Has a CAPAR been raised?

CAPAR number:

25. Is the project manager aware of the location of the unacceptable subcontractors list?

Has a CAPAR been raised?

CAPAR number:

26. Is it he evidence available to indicate that the project manager has checked the qualifications and suitability of consultants to indicate they are capable of doing the work. I.E; consultants design plan indicating the qualification and experience of key personnel.

Has a CAPAR been raised?

CAPAR number:

Project Establishment

27. Is the project establishment checklist completed?

Hs a CAPAR been raised?

CAPAR number:

Program of Works

28. Is project managers program prepared in an appropriate format and up to date?

Has a CAPAR been raised?

CAPAR number:

29. Is the works program on display?

Has a CAPAR been raised?

CAPAR number:

30. Is the works program regularly reviewed and the revision status/date shown?

Has a CAPAR been raised?

CAPAR number:

Site Surveillance

31. Are site inspection records available in the site diary?

Has a CAPAR been raised?

CAPAR number:

32. Are site photographs available in the IMS for all works undertaken?

Has a CAPAR been raised?

CAPAR number:

Customer Property

34. Is the clients property handled in accordance with the procedure for customer property?

Has a CAPAR been raised?

CAPAR number:

35. Is the clients property stored in a designated storage area?

Has a CAPAR been raised?

CAPAR number:

Tender/Contract Review

33. Tender contract review completed and filed correctly?

Has a CAPAR been raised?

CAPAR number:

Traceability

36. Are works or batches of supplies adequately identified to allow for traceability?

Has a CAPAR been raised?

CAPAR number:

37. Are contractual traceability requirements documented?

Has a CAPAR been raised?

CAPAR number:

38. Is there evidence available to indicate that the "product identification and traceability" procedure has been followed?

Has a CAPAR been raised?

CAPAR number:

Meetings

39. Are records of client meetings available?

Has a CAPAR been raised?

CAPAR number:

40. Have actionable items recorded in client meeting minutes been closed out?

Has a CAPAR been raised?

CAPAR number:

41. Are minutes of subcontractor coordination meetings available on a fortnightly basis?

Has a CAPAR been raised?

CAPAR number:

42. Are performance evaluations by the client available?

Has a CAPAR been raised?

CAPAR number:

43. Are subcontractor performance reports (SPRs) completed?

Has a CAPAR been raised?

CAPAR number:

Project Plans

44. If an industrial relations plan is required, is it available?

Has a CAPAR been raised.

CAPAR number:

45. If a training plan is required, Is it available?

Has a CAPAR been raised.

CAPAR number:

46. If an aboriginal participation plan is required, is it available?

Has a CAPAR been raised.

CAPAR number:

47. Are WHS and environmental plans available?

Has a CAPAR been raised.

CAPAR number:

48. If a traffic plan is required, is it available?

Has a CAPAR been raised.

CAPAR number:

49. Is a dilapidation report available?

Has a CAPAR been raised.

CAPAR number:

50. Dial before you dig and service locators certificate available if required?

Has a CAPAR been raised.

CAPAR number:

51. Are NCNs recorded in the database?

Has a CAPAR been raised.

CAPAR number:

52. Are NCNs closed out by the nominated date?

Has a CAPAR been raised.

CAPAR number:

Training and Development/Levels of Competency

53. How many individual levels of competency determined?

How are various individuals assigned to various projects and/or takes? On what basis?

Has a CAPAR been raised?

CAPAR number:

54. Are training records available for all site staff?

Has a CAPAR been raised?

CAPAR number:

Internal Auditing

55. Is there an internal audit schedule in place?

Has a CAPAR been raised?

CAPAR number:

56. How many trained auditors are there?
Verify qualifications.

Has a CAPAR been raised?

CAPAR number:

57. Are external audit reports available?

Has a CAPAR been raised?

CAPAR number:

58. Have NCNs identified during external audits been closed out?

Has a CAPAR been raised?

CAPAR number:

59. Are internal audit reports available?

Has a CAPAR been raised?

CAPAR number:

60. Have NCNs and observations identified during internal audits, safety walks, spot audits and project management checklists been closed out?

Has a CAPAR been raised?

CAPAR number:

Inspection and Test Plans (ITP's)

61. Is there an up to date ITP's register?

Has a CAPAR been raised?

CAPAR number:

62. Have the ITP's been reviewed?

Has a CAPAR been raised?

CAPAR number:

63. Are ITP's being progressively signed off as work is completed?

Has a CAPAR been raised?

CAPAR number:

64. Are delivery dockets available and filed appropriately?

Has a CAPAR been raised?

CAPAR number:

65. Are ITP's logically set out?

Has a CAPAR been raised?

CAPAR number:

66. Is the test equipment register maintained?

Has a CAPAR been raised?

CAPAR number:

67. Are calibration certificates available for all test equipment?

Has a CAPAR been raised?

CAPAR number:

68. Calibration carried it by a NATA approved organisation (noise and asbestos monitoring)

Has a CAPAR been raised?

CAPAR number:

69. Does the equipment show calibration status?

Has a CAPAR been raised?

CAPAR number:

70. Is equipment out of calibration kept from being used?

Has a CAPAR been raised?

CAPAR number:

71. Is equipment correctly stored?

Has a CAPAR been raised?

CAPAR number:

72. Is subcontractors test equipment calibrated?

Has a CAPAR been raised?

CAPAR number:

73. Has the rood safety certificate been obtained from the roofers?

Has a CAPAR been raised?

CAPAR number:

Concrete Test

74. Are concrete inspection and pour records available?

Has a CAPAR been raised?

CAPAR number:

75. How is non conforming work identified?

Has a CAPAR been raised?

CAPAR number:

Non-Conforming Product

76. Are non conforming products prevented from being included in the project?

Has CAPAR been raised?

CAPAR number:

77. How is non conforming work identified?

Has CAPAR been raised?

CAPAR number:

78. Are records available to indicate that appropriate persons have been notified of non conforming products?

Has CAPAR been raised?

CAPAR number:

79. Are NCNs issued for non conforming products?

Has CAPAR been raised?

CAPAR number:

80. Are NCNs for non conforming products closed out by the nominated date?

Has CAPAR been raised?

CAPAR number:

81. Are all complaints (client, member of the public etc) reviewed and handled as per the project quality plan. IE; an NCN issued and followed through?

Has CAPAR been raised?

CAPAR number:

82. Is a defects list compiled?

Has CAPAR been raised?

CAPAR number:

83. Are records available to indicate that subcontractors have been advised of defects (NCNs issued to subcontractors)?

Has CAPAR been raised?

CAPAR number:

84. Has the defects list been closed out and signed off?

Has CAPAR been raised?

CAPAR number:

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.