Is there any evidence of Shipboard Familiarization for newly joined? GMDSS, ECDIS, Bridge Hand over Checklist for Deck Officers? ISM 6.3
Is the Emergency contact lists (SOPEP, security, ERT) available and up to date? ISM 8
Is a muster station list and emergency instructions posted on the bridge and up to date? Is there a designated person for emergency communications? ISM 8, ISM 4
Are all drills carried out as per schedule? Are drill evaluation recorded? ISM 8.2
Are the last 2 QHSE Minutes available, along with acknowledgement from the office?
Have all permits been completed correctly (hot work, enclosed space, electrical, work aloft, pressurized system, critical equipment maintenance, underwater, etc). Check timings, signed and approved, not computer filled in. ISM 1.2.3
Is there an enclosed space register? Signed by Company Safety Officer?
Have all accidents, Near Misses, NCRs been closed out by the vessel or office? (Check a recent accident, ask for the Q1 report). ISM 9.2
Is there sufficient evidence to support compliance with Risk Analysis Procedure? SMS T05-FLT- SAF-P-302
Is there any evidence of using Heavy weather checklist? T05-FLT-OPS-F-513
Is there a completed pre arrival and pre departure checklist? T05-FLT-OPS-P-504 & 505.
Have the Master published his Standing Orders and is this signed by the Deck Officers? T05-FLT-OPS-P-501
Has the night order book been completed each night and signed by the Deck Officers?
Does the passage plan include Berth to Berth Info? (Either on the passage plan or referenced to pilotage plan) T05-FLT-OPS-G-505
Are all charts & Publications (including T&P, & Nav Area)up to date, check sample? T05-FLT-OPS-G-522 & 523
- sailing directions
- list of lights
Are all bridge equipment in working order? T05-FLT-MNR-P-501
Is the compass error and deviation checked each watch?
Last magnetic compass deviation calibration by shore? Posted?
Manoeuvring data posted on the bridge?
Is the AIS static data correct and current status correct? T05-FLT-OPS-G-524
When was the Emergency steering last tested? No more than 3 months?
Has an officer other than the master been nominated to handle communication during an emergency?
Poster GMDSS Operating Guidance for master's of ships in distress situations displayed at GMDSS station?
Watch schedule posted? T05-FLT-CRW-W-401
Is the UKC guidance followed as per SMS? T05-FLT-OPS-G-510
Is there IAMSAR publication on board? SOLAS chapter V Reg 21
Is the hours of rest completed and signed by the seafarer and the Master?
Is the Master aware of where to find his guidance on his overriding authority? ISM 5.2
Has the Masters review been carried out by the Master? With office feedback? ISM 12.3
Does the vessel have an up to date list of certification (trading certificate, SMC, DoC, ISSC, CSR, life boat fall wire)? (Name, company ID,address of company and ship type should be the same) - ISM 11.1
Has a full & complete set of handover notes been completed by the off signing Master?
Is the random D&A test done + evidence? Alcohol meter in good condition and calibration up to date? T05-FLT-GEN-B-100
Has a Management of Change been carried out? and completed correctly. T05-ALL-GEN-L-002.
Is the Master aware on what to do in case of conflict between security and safety? SSP CHAPTER 2
Are flag state circulars complete and up to date? ISM 1.4
A copy of Class Status report is available on board? No later than 3 months
NCR records are complete. The Master has tracking of outstanding and closed NCR? Evidence are available for all closed NCR as applicable. ISM 9.1
Is the Chief Officer familiar with finding procedures in SMS?
Are toolbox meetings carried out and documented? Are risk and safety precautions discussed and documented? Generic RA referred?
Are Permit for the Maintenance of Critical Equipment is use? ISM 10.3
Do the waste receipts match the quantities stated in the garbage record book? Marpol Annex V
Are the records of the Salinity maintained (salinity logbook, 4 hours interval)?
Are departure and arrival stability calculations made? Does it pass all required criteria? Signed by Master? Annual test compared to published data? T05-FLT-OPS-G-801
Is the garbage record book kept up to date and completed correctly? (Disposal record and positions of discharging food waste over board (aligned with Ecdis)? Disposal of cooking oil recorded? Marpol Annex V
Are fire plans available correctly positioned and is the crew list updated?
Logbook entry of seaworthiness, securing cargo, closing all valves, watertight doors, lashings etc...? T05-FLT-OPS-G-801
Is the Biofouling Management Plan available on board? Are records up to date?
Are you familiar with the operation of SVDR and when to activate accident recording. T05-FLT-OPS-G-525.
Are all bridge checklist in use? Is there evidence on file? In logbook entry? T05-FLT-OPS-G-518
Is the passage plan berth to berth? T05-FLT-OPS-G-505
Are all publication updated and with back up? Tide Tables for current year? T05-FLT-OPS-G-522 & 523
Is the AIS changed to current ship status? T05-FLT-OPS-G-524
Is there evidence of manual position fixing in port or while passing near islands?
Did the officer use the Passage Planning checklist? Can he provide evidence for each ticked items? T05-FLT-OPS-F-505
Is there a position where to switch on the echo sounder?
Is there a log book entry for change of con? Master ~Pilot, Pilot ~OOW?
Is a logbook entry for: name of pilot, fire rounds, Master random check of charts & pubs, testing of transmitting magnetic compass, compass error, radar performance monitor, change over to manual steering.
Is the medical log book indicates symptoms or complains when dispensing medicine to crew?
Is there evidence of checking & testing of LSA & FFA equipment? Including correct number of spares? T05-FLT-MNR-W-302 & 303
Is there a record to monitor expiration of LSA & FFA equipment? Updated?
Is there a logbook entry of weekly and monthly inspection of LSA? Solas
Is the officer familiar with GMDSS equipment and it's operation?
Are the fire plans on deck in good condition and crew list updated?
Is the OWS system effectively inspected, tested and maintained in accordance with the PMS? when was the last test carried out? Marpol Annex 1
Is the OWS discharge valve and Emergency Bilge suction valve secured?
Is there Evidence of Lock out / Tag our being put in place for isolations during permits? (Breakers, pad locks, other barriers) T05-FLT-SAF-P-108
Is there a completed (specific) ER Pre-arrival pre-departure checklist and is there an entry into the log book stating the same? (Check previous voyages) T05-FLT-OPS-G-003
If bunkering is taking place, is it being followed as per SBM? (Bunkering file, MSDS, samples + testing results) Are the crew familiar with maximum manifold pressure?
Has the bunkering checklist been completed correctly? T05-FLT-OPS-F-603
Is there an alarm book for UMS (how do the alarms in this book relate to the records in the bridge UMS alarm book)
Can the Engineers show the list of critical equipments and critical spare parts in AMOS? ISM 10.3
Has the Chief Engineers Hand Over Checklists been completed by the off signing Chief Engineer?
Are night orders made in daily basis? T05-FLT-OPS-P-103
Have you issued Chief Engineer Standing Orders (posted in Control Room)? T05-FLT-OPS-P-103
Is the planned Maintenance System being fully utilised and completed correctly? ISM 10
Is there sufficient capacity remaining in the sludge and/or bilge water tanks for the intended voyage?
Are fuel tanks sounded weekly for stability calculations? (Check records in sounding book)
Are all defects reported to the company as per SBM? (Ask for current reported problems)
Does the company respond with in an acceptable time frame as per the SBM with regards to defect or repairs?
Has a test run of all:
- ventilation system
- dung pumps
- the primary and secondary source of power generators
- primary and secondary freshwater pumps
carried out before arrival in the load port?
Are there any overhaul intervals increased in running hours beyond the makers instructions (written authorisation by Superintendent must be onboard)? (Overdue maintenance, SI informed and approved?)
Has a minimal spares list been drawn up (are these spares available on board)? (AMOS)
Is the bunkering procedures fully implemented? Maximum manifold pressure known by all concerned? Chief & deck rovers are informed? T05-FLT-OPS-P-602
Is the cook familiar with ISF program and inventories? Updated?
Has the cook completed the galley cleaning schedule and does the galley appear clean and tidy?
Are the galley crew familiar with garbage disposal procedures? Cooking Oil?
Are the galley crew familiar with the fire fighting procedures and equipment in Galley?
Are cold room clean and Organised? No rotten vegetables, no provisions lying directly on deck?
Is there an copy of Generic RA in the galley? Crew familiar?
Cutting boards are clean and Color coded? Similarly Color coded knives?
Cut resistant gloves available in galley?
Is the crew aware of the Company Policies such as alcohol policy, security, safety and do they abide by them?
Are all crew aware of their responsibilities during an Emergency? T05-FLT-ERT-G-101
Can the crew contact the DPA and deputies? Do they know the name of DPA? ISM 4
Do all crew demonstrate a good understanding of the control of work procedures? ISM 6
Are the crew fully aware of the enclosed space entry procedures?
Can the crew open the SMS and find basic information such his job descriptions? ISM 6
Are the crew familiar with "Leaders in Safety", interventions, awareness?
Are the vision, Mission and Golden Rules posted in a prominent place onboard? Updated?
Is the Muster List Posted in a prominent place and updated with the crew onboard?
Are all bins accommodation area and in Engine Room made of Non Combustable Material? Are the drums or storage container on deck in good condition?
Is there a designated holding area for special waste? Such as for batteries, fluorescents.
Is the PPE Matrix Posted and is it being followed by the crew? T05-FLT-SAF-D-201
Are there MSDS sheets available (Paint store)? Chemical Room? RO room?
Is the gangway safe, accessible? SWL clearly marked and easily visible to user?
Is the record of revision updated to latest changes to SSP and approved by Class?
Is the Company name, Contact details and Ship Specific Information correct? SSP chapter 1
Is the SSP kept in a secure location? SSP 16.2
Is the SSO familiar with the confidentiality of SSP? SSP 16.2
Is there a record of last internal/ external audit? NC closed? SSP 16.4
Is there an actual list of the last 10 ports? SSP app. I form 10
Is the SSO familiar with the access control procedures? SSP 10.3
Are all visitors to the vessel being asked for proof of Identity? SSP form 10
Is the Visitors Log being maintained? SSP FORM FO7
Are all restricted areas secured and properly marked/identified ? SSP chapter 11
Is there a record of key controls and inventory? SSP chapter 11
Is the SSO aware who set the Security Levels? SSP 5.1
Is the current Security Level being displayed? SSP Chap 5
Can the SSO identify the difference between the security levels? SSP 5.31
Is the SSO understand the purpose of DoS? SSP chapter 7
Is the SSAS Test being conducted at quarterly intervals? SSP APPENDIX L
Is the SSO aware of the action to be taken in case security level between ship and Port Facility is not the same? SSP chapter 5.
Is the copy of annual security drill available on board? SSP Chapter 3
Does the SSP procedure for receiving stores followed?SSP 13.3
Does the SSO aware of the procedures for unaccompanied baggage? SSP 10.4.2
Are regular security rounds in Port being recorded in log book? SSP chapter 14
Are Security Drills and Exercise being conducted in accordance with the SSP? SSP Forms in use? SSP Appendix J.
Is the SSO aware where to find Port Facility contacts? SSP 6.2
Are there records kept of Security Threats and Incidents? Breaches of Security? Changes in Security Levels?
Is the SSO understand the Ship to Ship interface? SSP 6.5
Are there any records of Security Equipment Maintenance? SSP chapter 9
Has the Security Plan been reviewed in the past 12 months, with an office reply?SSP 16.4.2
Is there a copy of BMP4 available on board?
Are SSP forms in use? SSP appendix I (Familiarisation form short and Long term training?
Is the Circular MSC 1156 available on board? SSP 10.4.6
Is there any evidence of stowaway and contraband search? SSP Form F06
Is the SSO familiar with Specific ship security procedures? Such as Arson, Disappearance of crew? SSP appendix F
CSO and SSO details posted?
Is the SSP have drawings or layout showing restricted areas and potential access?
Is the following documentation available onboard and up to date?
- MLC 2006
- DMLC part I and II
Is the manning level in accordance with minimum safe manning document?
Are the crew documents in compliance with the latest mandatory requirements (Flag/statutory, COC, medicals, fire fighting and safety trainings, etc..?
Have all seafarers a Contract of Employment? All valid? Extensions of contract must be available if applicable.
Is there a table of shipboard working arrangements for all positions posted in public place?
Are Work and Rest hours maintained on daily basis? Are the duty officer and ratings on 0000 - 0400 hrs watch recorded the time they joined in morning drill?
Is there a up to date contact list for Medical Radio Advice?
Are records of inspections of seafarer accommodation carried out by Master?
Have all seafarers received monthly accounts of their payments due and amount paid?
Are frequent inspections carried out by the Master with respect to provisions, drinking water, food handling equipment and storage, galley and the preparation and service of meals documented?
Are onboard trading and familiarisation carried out and are records available?
Do all seafarers have a copy of the complaint procedure and is the complaint log up to date?
Are complaints handled in a timely, fair and effective manner?
Is the drill conducted satisfactory? Please explain details and evaluation of drills?
Is the Master familiar with the external and internal issues affecting the management and operation of the vessel?
Is the Master familiar with the interested parties or stakeholders? Their needs and expectations?
Is there a copy of COTO log on board?
Is the Company Quality Policy posted and up to date?
Is there an evidence that Master is reviewing the effectiveness of the management system and sending feedback and suggestions for improvements?
Is there a copy of Risk Analysis on board addressing all the common operational activities on board?
Is the Master familiar on how to handle changes on board? MOC?
Are monitoring and measuring equipment on deck and in ER has been calibrated? Gas meters, temperature and pressure calibrators, air flow and Lux meters?
Is there record of Document of Change Log on board? Or the record of revision of management system?
Is there a record of customer feedback to the vessel? Stockman End of Voyage Report?
Is the Master aware on what to do in case of receiving poor quality supplies?
Details of Non Conformity
Suggested Close Out (to be completed by master)
Number of days to close finding
Details of Observation
Suggested Close Out (to be completed by master)
Number of days to close finding
All findings Acknowledged and signed by Master