LE Internal ISM, ISPS, MLC & ISO audit

• Conducted on

  Date

• Prepared by

• Name of the vessel

• IMO number

• Date the inspection is completed

• Place of Inspection

• Flag

• Date of Last PSC inspection

• Does the vessel has the recent Class Status Report?

  Yes

  No

  N/A

General Information/Certification/ Documentation / ISO 9001 / Master

• 2.1 Are all statutory certificate listed below, where applicable, valid and have the annual and intermediate surveys been carried out within the required range dates?

  Yes

  No

  N/A

• 2.1.1 Certificate of Registry

  Yes

  No

  N/A

• 2.1.3 Document of Compliance

  Yes

  No

  N/A

• 2.1.4 Safety Management Certificate

  Yes

  No

  N/A

• 2.1.5 Safety Equipment Certificate, supplemented by Form E

  Yes

  No

  N/A

• 2.1.6 Safety Radio Certificate, supplemented by Form R

  Yes

  No

  N/A

• 2.17 Safety Construction Certificate

  Yes

  No

  N/A

• 2.18 IOPP Certificate supplemented by Form A or B

  Yes

  No

  N/A

• 2.10 Minimum Safe Manning Document

  Yes

  No

  N/A

• 2.1.13 Civil Liability Convention Certificate ( bunker, wreck removal, crew repatriation)

  Yes

  No

  N/A

• 2.14 Maritime Labour Convention (2006)

  Yes

  No

  N/A

• 2.15 Ballast Water Management Certificate

  Yes

  No

  N/A

• 2a- Is there IAMSAR publication on board? SOLAS V Reg 21

  Yes

  No

  N/A

Safety Management and the Operator’s Procedure Manuals

• 2.4 Does the Technical Superintendent visit the vessel at least bi-annually?

  Yes

  No

  N/A

• 2.5 Is the recent internal audit report available and is a close-out system in place for dealing with non-conformities?

  Yes

  No

  N/A

• 2.6 Does the Master review the safety management system, report to the office on any deficiencies and does the office respond to the Master’s review?

  Yes

  No

  N/A

• 2.7 Is the vessel free of conditions of Class or significant recommendations, memoranda or notations.

  Yes

  No

  N/A

• 2.9 Are procedures in place to carry out regular inspections of ballast tanks, void spaces, trunks by the vessel’s personnel and are records maintained?

  Yes

  No

  N/A

• B1- Are the last 2 QHSE committee report available with acknowledgment from office?

  Yes

  No

  N/A

• B2 - Is there sufficient evidence to support compliance with Risk Analysis Procedures? Is the GRA folder available and updated?

  Yes

  No

  N/A

• B3- Is there evidence that (MOC) Management of Change procedures is being implemented correctly?

  Yes

  No

  N/A

• B4- Are permit for the maintenance of critical equipment in use?

  Yes

  No

  N/A

• B5- Is there evidence that Master ensures that vessel is seaworthy in all respect, watertight doors closed before departure, sufficient fuel, provisions etc...?

  Yes

  No

  N/A

• B6- Are critical spare parts list in AMOS available on board and not below minimum required quantity?

  Yes

  No

  N/A

Anti Pollution

• 2.10 Are Oil Record Book correctly completed, free of any pollution incidents, violations and are waste oil disposal certificates provided?

  Yes

  No

  N/A

• 2.11 If the internal transfer of Engine oily water or sludge has taken place, has the event been recorded in Oil Record Book?

  Yes

  No

  N/A

• 2.13 Is the vessel provided with an approved Ballast Water Management Plan, Are records maintained?

  Yes

  No

  N/A

• 2.14 Does the vessel have a Ship Energy Efficiency Management Plan (SEEMP) and are officers aware of the general requirements relating to the plan?

  Yes

  No

  N/A

Structure

• 2.15 Is the vessel free of any documentary or visual evidence to indicate any structural concerns?

  Yes

  No

  N/A

• B4- Are Toolbox Meeting carried out and documented? Are risk and safety precautions identified?

  Yes

  No

  N/A

ISO 9001 2015

• Is the Master familiar with the external and internal issues affecting the management and operation of the vessel?

  Yes

  No

  N/A

• Is the Master familiar with the interested parties or stakeholders? Their needs and expectations?

  Yes

  No

  N/A

• Is there a copy of COTO log on board?

  Yes

  No

  N/A

• Are the company policies posters and up to date?

  Yes

  No

  N/A

• Is there evidence that the Master is reviewing the effectiveness of the management system and sending feedback and suggestions for improvement?

  Yes

  No

  N/A

• Is there a copy of Risk Analysis on board addressing all the common operational activities on board?

  Yes

  No

  N/A

• Is the Master familiar on how to handle changes on board? MOC?

  Yes

  No

  N/A

• Are monitoring and measuring equipment on deck and ER being calibrated? Gas meters, temp and pressure monitor, air flow and Lux meters?

  Yes

  No

  N/A

• Is there a record of Document of Change Log on board? Or the record of revision of management system?

  Yes

  No

  N/A

• Is there a record of customer feedback to the vessel? Stockman end of voyage report?

  Yes

  No

  N/A

• Is there evidence of evaluating vendors, suppliers, service providers, Technicians, on the quality of the goods delivered or service rendered?

  Yes

  No

  N/A

Crew Management / MLC / Master

• 3.1 Does the manning level meet or exceed that required by the Minimum Safe Manning Document? IMO Resolution A.890 Annex 2

  Yes

  No

  N/A

• 3.2 Are the STCW and flag Administration’s regulations that control hours of work to minimise fatigue being followed and are all personnel maintaining hours of rest records in compliance with MLC or STCW requirements? ( max 14 hours of work or min of 10 hours rest) and max 72 hours of work in 7 days or min rest of 77 hours. Are the duty officer and ratings on 0000-0400 hrs watch recorded the time they joined in morning drill?

  Yes

  No

  N/A

• 3.3 Are all personnel able to communicate effectively in a common language? Is the working language established and recorded in the ship’s logbook? (SOLAS V / 14.3) VIQ 3.4

  Yes

  No

  N/A

• 3.7 If the vessel is equipped with ECDIS, has the Master and deck officers undertaken both, generic and type-specific familiarisation on the system fitted on board?

  Yes

  No

  N/A

• C1 - Is there any evidence of internal alcohol testing on board?

  Yes

  No

  N/A

• C2- Is the Shipboard Working Arrangement posted in public places?

  Yes

  No

  N/A

• C3-Is the medical log book indicates symptoms or complaints when dispensing medicines to crew? Is is signed by an officer with Medical Care Training Certificate?

  Yes

  No

  N/A

• C4- Is Galley clean? Cutting boards and knife colour coded?

  Yes

  No

  N/A

• C5- Are the documents available on board and updated? MLC 2006, DMLC part 1 and part 2?

  Yes

  No

  N/A

• C6- Are the crew documents in compliance with latest mandatory requirements (Flag cert and training requirements , COC, medicals, Fire and safety trainings,

  Yes

  No

  N/A

• C7- Have all seafarers a valid contract of employment? Extension of contract must be documented?

  Yes

  No

  N/A

• C8- Is there an updated contact list for Radio Medical Advice?

  Yes

  No

  N/A

• C9- Is the PPE matrix posted and is it being followed by the crew?

  Yes

  No

  N/A

• C10- Is there a record of Accommodation inspection? Defects found rectified?

  Yes

  No

  N/A

• C11- Are there inspections carried out by the Master with respect to provision, drinking water, foods handling equipment and the preparation of meals documented?

  Yes

  No

  N/A

• Are crew familiar with the complaints procedures? Do they have a copy ? Are they aware who is the complaint officer?

  Yes

  No

  N/A

• If any crew complaints, is it handled in a timely, fair band and effective manner?

  Yes

  No

  N/A

Policies, Procedures and Documentations.

• 4.1 Are deck officers familiar with the Company navigation procedures and instructions?

  Yes

  No

  N/A

• 4.2 Is the vessel maintaining an adequate record of all navigational activities, both at sea and during pilotage?

  Yes

  No

  N/A

• 4.3 Are procedures in place for testing of bridge equipment before arrival / departure and checklist in effective use for pre-arrival, pre-departure, watch handover and Master-Pilot exchange?

  Yes

  No

  N/A

• 4.4 Are fire and safety rounds being completed after each watch, recorded in the deck log and the crew conducting the rounds aware of their duties?

  Yes

  No

  N/A

• 4.5 Are the deck Officers familiar with the company’s Under Keel Clearance policy, able to demonstrate satisfactory UKC calculations for the last voyage?

  Yes

  No

  N/A

• 4.6 Has the bridge adequately manned at all stages of the voyage and at anchor and were lookout arrangement adequate?

  Yes

  No

  N/A

• D1- Have the Master published his Standing Orders and is this signed by all Deck Officers?

  Yes

  No

  N/A

• D2- Has the night order book been completed each night and signed by Deck Officers?

  Yes

  No

  N/A

Navigation Equipment

• 4.7 Is navigation equipment appropriate for the size of the vessel and in good order?

  Yes

  No

  N/A

• 4.7.1 GPS

  Yes

  No

  N/A

• 4.7.2 Navtex Receiver

  Yes

  No

  N/A

• 4.7.3 Whistle, bell and gong

  Yes

  No

  N/A

• 4.7.4 Shapes

  Yes

  No

  N/A

• 4.7.5 A properly adjusted standard magnetic compass?

  Yes

  No

  N/A

• 4.7.7 Means for taking bearings?

  Yes

  No

  N/A

• 4.7.9 Telephone ( for Emergency Steering)

  Yes

  No

  N/A

• 4.7.10 Daylight signalling lamp

  Yes

  No

  N/A

• 4.7.11 Automatic identification system (AIS) (correct current status)

  Yes

  No

  N/A

• 4.7.12 VHF radio

  Yes

  No

  N/A

• 4.7.13 Gyro compass and repeaters

  Yes

  No

  N/A

• 4.7.14 Visual compass reading to the emergency steering position.

  Yes

  No

  N/A

• 4.7.15 Radar Installation

  Yes

  No

  N/A

• 4.7.17 Echo sounder

  Yes

  No

  N/A

• 4.7.18 Speed and distance indicator

  Yes

  No

  N/A

• 4.7.21 ARPA ( 10000 GRT and above)

  Yes

  No

  N/A

• 4.7.34 BNWAS Bridge navigational watch alarm system

  Yes

  No

  N/A

• 4.7.49 SVDR

  Yes

  No

  N/A

• 4.7.50 ECDIS

  Yes

  No

  N/A

• 4.8 Are navigation lights in good order, the OOW aware of the procedures for testing the lights and actions in the event of failure?

  Yes

  No

  N/A

• 4.9 Are the standard magnetic and gyro compasses in good order and is the OOW aware of the requirements for taking compass errors and is the compass error book maintained?

  Yes

  No

  N/A

• 4.10 Was the hand steering in use for the vessel transit from pilotage to the berth as appropriate and are deck officers familiar with the changeover from hand steering to auto and vice versa?

  Yes

  No

  N/A

• 4.11 Are the deck officers familiar with procedures to retain the VDR data in the event of an accident?

  Yes

  No

  N/A

• 4.12 Is there an effective chart and publications (paper and electronic) management system in place and are deck officers familiar with the process including the effective management of T and P notices?

  Yes

  No

  N/A

• 4.13 Are deck officers aware of the requirements for managing Navtex and Navarea warnings and is there evidence of an effective system in place to monitor these warnings?

  Yes

  No

  N/A

• 4.14 Are Master and deck officers familiar with the operation of the ECDIS system fitted on board? Manual position fixing etc..

  Yes

  No

  N/A

• 4.15 Is the Master and deck officers familiar with the safety parameter settings for the ECDIS and have the safety settings been correctly applied for the vessels passage.

  Yes

  No

  N/A

• 4.16 Were the charts used for the previous voyage appropriate?

  Yes

  No

  N/A

• 4.18 Has the vessel been safely navigated in compliance with international regulations and are deck officers familiar with these requirements?

  Yes

  No

  N/A

• 4.19 Is the Master and deck officers aware of the requirements for the echo sounder and is there evidence that it has been in use as appropriate during the voyage?

  Yes

  No

  N/A

• 4.20 Was there berth to berth passage plan available for the previous voyage and were the deck officers aware of position fixing requirements including the use of parallel indexing both at sea and during pilotage?

  Yes

  No

  N/A

Communications.

• 4.21 Are deck Officers familiar with the preparation and transmission of distress and urgency messages on the GMDSS equipment, are instructions clearly displayed and equipment in good order?

  Yes

  No

  N/A

• 4.22 Are Officers aware of the function of the ship security alert system and how it operates?

  Yes

  No

  N/A

• 4.23 Are the Officers aware of the periodical test requirements for GMDSS equipment and is the radio logbook correctly maintained with entries of such tests?

  Yes

  No

  N/A

• 4.24 Is there a maintenance programme in place to ensure availability of the radio equipment?

  Yes

  No

  N/A

• 4.25 Is the satellite EPIRB fitted, armed and labelled correctly and inspected in accordance with the manufacturer’s requirements?

  Yes

  No

  N/A

• 4.26 Is the vessel equipped with sufficient portable radios for use on board?

  Yes

  No

  N/A

• 4.27 Are SOLAS portable radio and SART in good order?

  Yes

  No

  N/A

• 4a- Is there a designated person for emergency communications and is it indicated in the muster station bill?

  Yes

  No

  N/A

Safety Management/Master/Chief Officer

• 5.1 Are the Officer familiar with the process for conducting Risk Assessment for routine and non-routine tasks, do company provide adequate procedures for conducting RA and is there sufficient evidence of these process undertaken ?

  Yes

  No

  N/A

• 5.2 Is there evidence of a permit to work system in place for hazardous activities, are the crew aware of these requirements and is there documented evidence of compliance?

  Yes

  No

  N/A

• 5.3 Is the appointed Safety Officer ( Chief Officer) suitably trained, aware of his responsibilities and is there evidence to show that safety officer has been effectively performing duties associated with his role?

  Yes

  No

  N/A

• 5.4 Are the ship’s officers able to demonstrate their familiarisation with the operation of fixed and portable firefighting, lifesaving and other emergency equipment?

  Yes

  No

  N/A

• 5.5 Are the crew aware of the requirements for wearing personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses, respiratory and chemical protective equipment?

  Yes

  No

  N/A

• 5.7 Are crew members participating in safety meetings and is there evidence of effective discussions on safety related issues with shore management feedback?

  Yes

  No

  N/A

• 5.8 Are crew aware of the requirements for reporting accidents, incidents, non-conformities and near misses and is there an effective system of reporting and follow up investigation in place?

  Yes

  No

  N/A

• 5.10 Are the crew aware of the requirements to keep external doors, ports and windows closed in port and is the accommodation space atmosphere maintained at a slightly higher pressure than that of the ambient air?

  Yes

  No

  N/A

• 5.11 Is all loose gear on deck, machinery rooms, stores and in internal spaces properly secured?

  Yes

  No

  N/A

• E1- Is the evidence of lock out - tag out procedure followed?

  Yes

  No

  N/A

• E2- Is the gangway Safe, accessible? SWL clearly marked and easily visible to user?

  Yes

  No

  N/A

Drills, Training and Familiarisation

• 5.12 Are crew familiar with the location and operation of fire and safety equipment and have familiarisation been effectively completed for all staff?

  Yes

  No

  N/A

• 5.13 Are the crew familiar with their duties in the event of an emergency and are emergency drills being carried out as required? Is there evidence of drill evaluation?

  Yes

  No

  N/A

• 5.14 Are the crew familiar with their duties during lifeboat and fire drills being performed effectively and on frequency meeting SOLAS and flag state requirements?

  Yes

  No

  N/A

• 5.15 Is there evidence of regular training in the use of life-saving equipment being undertaken and Are crew familiar with those requirements and the location / contents of the training manuals?

  Yes

  No

  N/A

• 5a- Are there Emergency Checklist readily printed and ready to use in case necessary?

  Yes

  No

  N/A

• 5b - Are Familiarisation Checklist filled? Newly joined, GMDSS, ECDIS, hand over reports

  Yes

  No

  N/A

• 5c- Is the lifeboat launching and simulated launching carried out as per schedule?

  Yes

  No

  N/A

• 5d- Is the emergency steering drill carried out 3 monthly?

  Yes

  No

  N/A

• 5e- If Emergency Drill is witnessed by the auditor, please write brief summary and evaluation?

  Yes

  No

  N/A

Enclosed Space Procedures:

• 5.16 Are the officers aware of the industry requirements for enclosed space entry and have this been correctly followed?

  Yes

  No

  N/A

• 5.20 Are the crew aware of the arrangement provided for lifting an incapacitated person from the cargo hold and in Engine room and if applicable in forward machinery room, including provisions of a suitable stretcher or harness and is the equipment in good order?

  Yes

  No

  N/A

Gas Analysing Equipment:

• 5.23 Does the vessel have portable gas detection equipment carried, are the officers familiar with the operation, calibration and is the equipment being maintained in accordance with manufacturers and industry recommendations?

  Yes

  No

  N/A

Hot Work Procedures:

• 5.24 Are Officers aware of the requirements for hot work and are hot work procedures in SMS followed?

  Yes

  No

  N/A

• 5.25 Are the Officers aware of safety guidelines for electric welding equipment, are written guidelines posted and equipment in good order?

  Yes

  No

  N/A

• 5.26 Is gas welding and burning equipment in good order and spare oxygen and acetylene cylinders stored apart in a well-ventilated location outside of the accommodation and Engine room?

  Yes

  No

  N/A

Life Saving Equipment

• 5.27 Are the Officers aware of the requirements of LSA, are there ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out? Is there a log book entry of maintenance?

  Yes

  No

  N/A

• 5.28 Are the Officers aware of the maintenance requirements for lifeboat, life raft, Rescue boat release hooks and free-fall lifeboat release systems, where fitted and, are lifeboat, rescue boat and liferafts including associated equipment well maintained ready for use?

  Yes

  No

  N/A

• 5.29 Are lifeboats, including their equipment and launching mechanism, in good order and have they been launched and manoeuvred in the water in accordance with SOLAS requirements?

  Yes

  No

  N/A

• 5.30 Is the rescue boat, including its equipment and launching arrangement, in good order and Officers familiar with the launch procedures?

  Yes

  No

  N/A

• 5.31 Are lifebuoys, associated equipment and pyrotechnics in good order and clearly marked?

  Yes

  No

  N/A

• 5.32 Are life jackets in good order and correctly located?

  Yes

  No

  N/A

• 5.33 Are immersion suits in good order, correctly positioned and Officers aware of maintenance and carriage requirements?

  Yes

  No

  N/A

Fire Fighting Equipment

• 5.34 Are ship-specific fire training manuals and safety operational booklets available and are the crew aware of the general contents and location of the manual?

  Yes

  No

  N/A

• 5.35 Are the crew aware of the fixed firefighting equipment fitted, are the ship specific firefighting equipment maintenance instructions available and is maintenance being carried out?

  Yes

  No

  N/A

• 5.36 Are records available to show foam compound for foam applicator has expiry date and not expired?

  Yes

  No

  N/A

• 5.37 Are the crew aware of the location and use of the International Shore Connection, is it readily available externally, is a fire control plan exhibited within the accommodation, also a copy available externally and equipment correctly marked on the plan?

  Yes

  No

  N/A

• 5.38 Are fire mains, pumps, hoses and nozzles and isolating valves in good order, available for immediate use and clearly marked?

  Yes

  No

  N/A

• 5.39 Are Officers aware of the requirements for testing fixed fire detection and alarm system and are the system in good order and tested regularly?

  Yes

  No

  N/A

• 5.40 Are the crew familiar with the fixed fire extinguishing systems, where fitted, are they in good order and are clear operating instructions posted?

  Yes

  No

  N/A

• 5.41 Is the emergency fire pump in full operational condition and are starting instructions clearly displayed and are officers able to operate the pump?

  Yes

  No

  N/A

• 5.42 Are portable fire extinguishers in good order with operating instructions clearly marked and are crew members familiar with their operation?

  Yes

  No

  N/A

• 5.43 Are crew members familiar with donning breathing apparatus and are Fireman’s Outfits in good order and ready for immediate use?

  Yes

  No

  N/A

• 5.44 Are crew members familiar with the donning of emergency escape breathing devices (EEBD’s) located in the accommodation and engine room and are they in good order and ready for immediate use?

  Yes

  No

  N/A

• 5.45 Are fire flaps clearly marked to indicate the spaces they serve and is there evidence of regular testing and maintenance?

  Yes

  No

  N/A

Material Safety Data Sheet (MSDS)

• 5.46 Are Material Safety Data Sheet (MSDS) on board for all the bunkers, chemicals, paints, RO chemicals and other products being handled, and are all officers familiar with their use?

  Yes

  No

  N/A

Access:

• 5.47 Is the vessel provided with a safe means of access and are all available means of access (gangway / accommodation ladder / pilot ladders / transfer basket) in good order and well maintained?

  Yes

  No

  N/A

Sample Arrangement:

• 5.48 Is there a suitable means for storing bunker samples and is it in good order?

  Yes

  No

  N/A

Pollution Prevention:

• 6.1 Are the ship’s crew familiar with their duties in relation to the Shipboard Oil Pollution Emergency Plan (SOPEP), is the Plan maintained updated with emergency contacts readily available?

  Yes

  No

  N/A

• 6.2 Is the ship fitted with a main deck boundary coaming and scupper arrangement that is effectively plugged during oil transfer operations?

  Yes

  No

  N/A

Oil transfer operations and Deck area pollution prevention:

• 6.6 Are adequate manifold spill containers in place under the bunker manifold, fitted with suitable drainage arrangement and are they empty?

  Yes

  No

  N/A

• 6.7 Have bunker pipelines been satisfactorily tested on an annual basis and is there suitable evidence of this test? USCG REGULATIONS

  Yes

  No

  N/A

• 6.8 Are unused bunker pipeline manifold fully bolted and are all drains and vents and unused gauge or sounding pipe suitably blanked or capped?

  Yes

  No

  N/A

• 6.9 Is suitable spill containment fitted around all fuel, diesel and lubricating oil tank vents?

  Yes

  No

  N/A

• F1- Has the bunkering Checklist been completely filled?

  Yes

  No

  N/A

• F2- Is the CE familiar with the reserve bunker procedures?

  Yes

  No

  N/A

• F3- Are bunker sampling procedures followed?

  Yes

  No

  N/A

• F3- Are fuel oil high level alarm tested and working satisfactory?

  Yes

  No

  N/A

• F4- Are procedures for internal transfer of fuel oil followed?

  Yes

  No

  N/A

Forward machinery room and Oil Discharge Monitors:

• 6.11 Are forward machinery room, bow thrust room, Emergency Fire Pump Room bilge high level alarm fitted, regularly tested and the results recorded?

  Yes

  No

  N/A

• 6.12 Are adequate arrangement provided for pipeline draining and the disposal of forward machinery room, bow thrust room, Emergency Fire Pump Room bilge accumulations?

  Yes

  No

  N/A

Engine and Steering Compartments:

• 6.14 Are the Engine Room bilge oily water pumping and disposal arrangement in good order?

  Yes

  No

  N/A

• 6.15 Are Emergency bilge pumping arrangement ready for immediate use; is the Emergency bilge suction clearly identified and where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?

  Yes

  No

  N/A

• 6.16 Have disposals of sludge and other machinery waste been conducted in accordance with MARPOL requirements?

  Yes

  No

  N/A

• 6.17 Is the oily water separator in good order, free from unauthorised modifications and are the Engineers well familiar with its operation and data recovery procedure if applicable?

  Yes

  No

  N/A

• 6.18 Are specific warning notices posted to safeguard against accidental opening of the overboard discharge valve from the oily water separator?

  Yes

  No

  N/A

• 6.20 Is the vessel correctly segregating garbage and able to store garbage in a safe hygienic manner on board and is the garbage being handled in accordance with the vessels garbage management plan and is garbage record book being correctly maintained?

  Yes

  No

  N/A

Ballast Water Management

• Yes

  No

  N/A

Garbage Management

• F1- Is the garbage record book kept up to date and filled correctly? Disposal of cooking oil recorded?

  Yes

  No

  N/A

• Is there a designated reception for E-waste?

  Yes

  No

  N/A

Biofouling Management

• Are biofouling management plan available on board and records updated?

  Yes

  No

  N/A

Policies and Procedures

• 7.2 Is the Master and crew aware of the name and contact details of the Company Security Officer, and are these details posted?

  Yes

  No

  N/A

• 7.3 Are Ship Security records related to port calls being maintained?

  Yes

  No

  N/A

• 7.4 Areas records of training and maintenance of equipment related to the ship security plan available?

  Yes

  No

  N/A

• 7.5 Has the SSO been trained to undertake this role and do they understand their responsibilities?

  Yes

  No

  N/A

• 7.7 Does the vessel have a routine to regularly test the ship security alert system?

  Yes

  No

  N/A

• 7.8 Does the passage plan include security related information for each leg of the voyage?

  Yes

  No

  N/A

• 7.12 Is an adequate deck watch being maintained to prevent unauthorised access in port?

  Yes

  No

  N/A

Cyber Security

• 7.14 Is there a cyber security response plan on board?

  Yes

  No

  N/A

• 7.15 Are the crew aware of the company policy on the control of physical access to all shipboard IT / OT system?

  Yes

  No

  N/A

• 7.16 Does the company have a policy or guidance on the use of personal devices onboard?

  Yes

  No

  N/A

• Is cyber security awareness actively promoted by the company and onboard?

  Yes

  No

  N/A

SSP Procedures

• Is the Company name, contact details and Ship Specific information correct? SSP CHAPTER 1

  Yes

  No

  N/A

• Is the SSP kept in a secured location? SSP 16.2

  Yes

  No

  N/A

• Is there a record of last internal and external audit? NC closed? SSP 16.4

  Yes

  No

  N/A

• Is the SSO familiar with the access control procedures? SSP 10.3

  Yes

  No

  N/A

• Are all visitors to the vessel being asked for proof of identity? SSP form F07 filled?

  Yes

  No

  N/A

• Are all restricted areas secured and properly marked/ identified? SSP chapter 11

  Yes

  No

  N/A

• Is there key control on board? SSP chapter 11

  Yes

  No

  N/A

• Is the SSO familiar with Security Levels? Who set the level? Actions required? SSP chapter 5

  Yes

  No

  N/A

• Do the SSO understand the purpose of DoS?

  Yes

  No

  N/A

• Is the copy of annual security drill available on board?

  Yes

  No

  N/A

• Is the SSO aware of the procedure for receiving stores? (SSP 13.3), unaccompanied baggage? SSP 10.4.2?

  Yes

  No

  N/A

• Are regular security rounds in port being carried out and recorded in logbook? SSP CHAPTER 14

  Yes

  No

  N/A

• Is the SSO aware of port security contacts? SSP 6.2

  Yes

  No

  N/A

• Are there records of security threats and incidents?

  Yes

  No

  N/A

• Is the SSO understand the Ship to Ship interface? SSP 6.5

  Yes

  No

  N/A

• Has the security plan been reviewed in the past 12 months with CSO reply? SSP 16.4.2

  Yes

  No

  N/A

• Is there a copy of latest BMP on board?

  Yes

  No

  N/A

• Are SSP Forms in use? SSP appendix I ( Familiarisation form short and Long term training?

  Yes

  No

  N/A

• Is the Circular MSC 1156 available on board? SSP 10.4.6

  Yes

  No

  N/A

• Is the evidence of stowaway and contraband search? SSP FORM F06

  Yes

  No

  N/A

• Is the SSO familiar with specific ship security procedures? Such as arson, disappearance of crew? SSP appendix F

  Yes

  No

  N/A

• Yes

  No

  N/A

Policies, Procedures and Documentations:

• 8.1 Are the Officers familiar with Cargo Operation Policy Statement including information on loading capacity, water, fodder and cargo hold ventilation requirements?

  Yes

  No

  N/A

• 8.2 Cattle pen plan

  Yes

  No

  N/A

• 8.3 Bilge pumping capacity, ejector, RO capacity, FW on holds

  Yes

  No

  N/A

Stability

• 8.4 If loading computer or programme is in use, is it class approved, regularly tested and are officers aware of the test requirements including damage stability?

  Yes

  No

  N/A

• 8.4a- Are departure and arrival stability calculation made? Does it pass all the criteria? Signed by a Master?

  Yes

  No

  N/A

• 8.5 Has the cargo plan been prepared and load sequence followed, ballast or fresh water transfer documented, stress, intact and damage stability and are any limitations where applicable understood by the officers?

  Yes

  No

  N/A

• 8.6 Is the vessel free of inherent intact stability problems, are officers aware of these problems or risk of structural damage due to sloshing and actions required if the vessel takes on an unstable condition and / an angle of loll?

  Yes

  No

  N/A

Cargo Operations and Related Safety Management

• 8.7 Are all officers familiar with cargo operations and carriage requirements?

  Yes

  No

  N/A

• 8.8 Are ballast/FW pumps, eductors, cargo hold drainage system, valves, bilges in good order?

  Yes

  No

  N/A

• 8.10 Are the Officers and ratings familiar of the emergency stops for pumps and cargo hold ventilation?

  Yes

  No

  N/A

• 8.11 Are ballast, bilge and ejector valves in good order?

  Yes

  No

  N/A

• 8.12 Are the cargo instrumentation such as salinometer, air flow and lux meter, hygrometer and thermometers in good order?

  Yes

  No

  N/A

• 8.13 Are the record of the salinity maintained? Salinity logbook

  Yes

  No

  N/A

• 8.14 Are cargo hold bilge high level alarms in good order and is there recorded evidence of regular testing?

  Yes

  No

  N/A

• 8.15 If the cargo deck is adjacent to fuel oil tanks, are deck temperature not more than the ambient temperatures?

  Yes

  No

  N/A

• 8.18 Are cargo hold hatches in good order? Hay hatch, Camel hatch, escape hatch

  Yes

  No

  N/A

• 8.19 Are primary and secondary switch board room in good order? Are officers familiar with switch over procedures?

  Yes

  No

  N/A

• 8.20 Are fresh water and fire line isolating valves in cargo hold in good order?

  Yes

  No

  N/A

• Are all officers familiar with the procedure in case of emergency situation affecting the cargo? Failure of cargo hold ventilation, cattle fresh water supply, fodder shortage, flooding, unusual mortalities etc...

  Yes

  No

  N/A

• Is the pre-loading meeting carried out?

  Yes

  No

  N/A

• Are the cargo hold ventilation system in good order? Vent flaps, open/close markings, spare motors, spare impeller etc..

  Yes

  No

  N/A

• Are ballast/FW pumps, eductors, cargo hold drainage system, valves, bilges in good order?

  Yes

  No

  N/A

• Is there a record of regular testing of cattle drink water salinity? Is salinometer in good order?

  Yes

  No

  N/A

• Is the SILO tank in good condition, watertight and no sign of water ingress? (SILO top deck not rusty)

  Yes

  No

  N/A

• Are the livestock containment structures in good order? Pens, posts, railings, gates, pins, deck plates, ramps, ramp doors, etc..

  Yes

  No

  N/A

• Are hydraulic sliding doors and manual doors operational and in good order?

  Yes

  No

  N/A

• Are AMSA critical spares complete and record of inventory available?

  Yes

  No

  N/A

• Are fire fighting equipment inside the cargo holds in good order? Fire extinguishers not rusty, fire lines and hydrants are not rusty and leaking.

  Yes

  No

  N/A

• Can the RO plant produce fresh water to its designed capacity?

  Yes

  No

  N/A

Cargo Hold Cleaning

• Are cargo hold cleaning equipment in good condition? Fixed and portable high pressure machines, tapered hoses, PPE

  Yes

  No

  N/A

• Are crew familiar with the proper application of pestigas?

  Yes

  No

  N/A

Cargo Lifting Equipment

• 8.50 Are all cranes and other lifting equipment properly marked, regularly inspected, tested and are the vessels crew aware of maintenance requirements?

  Yes

  No

  N/A

Mooring equipment documentation and management

• 9.1 Are Certificate available for all mooring lines?

  Yes

  No

  N/A

• 9.2 Does the ship follow the Work Instructions for Mooring Lines?

  Yes

  No

  N/A

• 9.3 Does the Mooring Lines Identification Plan updated?

  Yes

  No

  N/A

Mooring Procedures:

• 9.8 Are mooring satisfactorily deployed and tended?

  Yes

  No

  N/A

• 9.9 Are mooring lines secured to bitts and turned up correctly?

  Yes

  No

  N/A

• 9.10 Are all powered mooring lines correctly reeled on drums, secured on brakes and winches out of gear?

  Yes

  No

  N/A

• 9.11 On split drum winches are all the lines made fast with no more than one layer on each tension side of the drum?

  Yes

  No

  N/A

• 9.13 Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?

  Yes

  No

  N/A

Mooring Equipment:

• 9.14 Are mooring winches, including winch foundations in good order?

  Yes

  No

  N/A

• 9.15 Do brake linings, drums and pins appear to be in good order?

  Yes

  No

  N/A

• 9.17 Are mooring lines, splices and rope stoppers in good condition?

  Yes

  No

  N/A

• 9.18 Are pedestal fairleads, roller fairleads and other roller well-greased and free to turn and are bitts and chocks free of grooving?

  Yes

  No

  N/A

• 9.19 Is mooring equipment marked with its SWL?

  Yes

  No

  N/A

Anchoring Equipment:

• 9.20 Are windlasses, anchors, locking bars and cables in good order and operating effectively?

  Yes

  No

  N/A

• 9.21 Except whilst alongside, when locking bars should be in place, were the anchors cleared and ready for immediate use during port entry?

  Yes

  No

  N/A

• 9.22 Are bitter end securing arrangement unobstructed and outside the chain locker?

  Yes

  No

  N/A

• 9.23 Are the chain locker doors securely battened down?

  Yes

  No

  N/A

• 9.24 Is the crew aware of the design limitations of their anchor windlass and system?

  Yes

  No

  N/A

Emergency Towing Arrangement:

• 9.29 Do the vessel have on board Emergency Towing Procedures?

  Yes

  No

  N/A

Chapter 10. Engine and Steering Compartments

• 10.1 Are the Engineer aware of the procedures for safe operation of the machinery plant including their duties and watch standing instructions as per Company SMS and are this instructions clearly defined? VIQ 10.1 (UMS procedures, reporting deficiencies, Emergency preparedness, PMS, control of spare parts)

  Yes

  No

  N/A

• 10.2 If the machinery space is certified for unmanned operation, is it being operated in that mode without regular alarms occurring under normal conditions? VIQ 11.2

  Yes

  No

  N/A

• 10.3 Are the Engineers demonstrating knowledge and understanding of the Chief Engineers standing orders and instructions and are the standing orders posted and signed by all Engineers? VIQ 10.3

  Yes

  No

  N/A

• 10.4 Are the Engineer familiar with safe entry requirements to the machinery spaces when operating in the UMS mode, especially with regards to use of the dead man alarm where fitted? VIQ 10.4

  Yes

  No

  N/A

• 10.5 Are Engineers aware of the entries required in the Engine room log book, and are the entries clear, comprehensive and adequately maintained? VIQ 10.5 (UMS entries, bunkering and internal transfers, FO and LO ROB, change over of fuel and entering SECA , machinery parameters, CE signature, error handling?

  Yes

  No

  N/A

• 10.6 Can the Engine room staff demonstrate full knowledge of essential emergency equipment and are instructions clearly posted on site for safe operation? VIQ 10.6

  Yes

  No

  N/A

• 10.7 Does the operator subscribe to a fuel, lube and hydraulic oil testing programme on a frequency in accordance with the manufacturers recommendations and are there procedures to act on these results? VIQ 10.7

  Yes

  No

  N/A

• 10.8 Are the vessels staff engaged in bunkering operations well aware of safe transfer requirements and are detailed bunker transfer instructions available? VIQ 10.8

  Yes

  No

  N/A

• 10.9 Are the Engineers aware of the requirements for vessels operating within a ECA and are there clear procedures available regarding use of low sulphur fuels in boilers, main plant and auxiliary engines? VIQ 10.9

  Yes

  No

  N/A

• 10.10 Are the Engineers aware of the requirements and precautions necessary to control the change from residual to Low-sulphur fuels and are these requirements posted? VIQ 10.10

  Yes

  No

  N/A

Planned Maintenance

• 10.12 Are the officers familiar with the planned maintenance system and is the system being followed and maintained up to date? VIQ 10.12

  Yes

  No

  N/A

• 10.13 Is a ship specific list of Critical equipment defined and available on board and highlighted in the PMS? Are there measures in place to ensure that defined critical spare parts are available on board?

  Yes

  No

  N/A

Safety Management

• 10.14 Is an engineer’s call alarm fitted and is it in good order and tested regularly and the results recorded?

  Yes

  No

  N/A

• 10.15 Are all areas of the machinery space well illuminated, emergency escape routes clearly marked, unobstructed and are ship’s crew familiar with the escape routes?

  Yes

  No

  N/A

• 10.16 Are Engineers aware of the testing requirements and able to demonstrate familiarity with the procedure for testing of emergency equipment?

  Yes

  No

  N/A

• 10.17 Are Engineers aware of the operation of the machinery space liquid fuel system remote closing valves, and are the closing devices regularly tested and in good order?

  Yes

  No

  N/A

• J1- Is there a completed (specific) ER pre-arrival and pre-Departure checklist?

  Yes

  No

  N/A

• J2- Are night orders of CE made in daily basis?

  Yes

  No

  N/A

• J3- Are defect list submitted 2 weekly and feedback received from SI?

  Yes

  No

  N/A

Fire Fighting Equipment

• 10.18 Are Officers aware of the location of the accommodation and Engine room ventilation fan emergency stops, are they clearly marked to indicate the space they serve and is there evidence of regular testing and maintenance?

  Yes

  No

  N/A

• 10.19 Are diesel engine fuel delivery pipes adequately jacketed or screened, exhaust lines and hot surfaces from spray and surrounding areas free from fuel or lube oil leakages?

  Yes

  No

  N/A

• 10.20 Are purifier rooms and fuel and lubricating oil handling areas ventilated and clean?

  Yes

  No

  N/A

• 10.21 If the Class notation allows UMS operation, are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?( SOLAS ll-1/47.2)

  Yes

  No

  N/A

• 10.23 Are the main switchboard, alternators, and other electrical equipment satisfactorily protected from water spray?

  Yes

  No

  N/A

• 10.24 Is deck insulation provided to the front and rear of medium power (220V and above) electrical switchboard and is it in good order?(SOLAS ll-1/45.2)

  Yes

  No

  N/A

• 10.25 Are gauge glass closing devices on oil tanks of a self-closing, fail-safe type and not inhibited?

  Yes

  No

  N/A

• 10.26 Are self-closing sounding devices to double bottom tanks in good order and closed?

  Yes

  No

  N/A

• 10.27 Is all moving machinery provided with effective guards and adequate eye protection available?

  Yes

  No

  N/A

• 10.28 Are records maintained for the regular inspection and testing of lifting devices and loose gears?

  Yes

  No

  N/A

• 10.29 Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and fabric maintenance satisfactory?

  Yes

  No

  N/A

• 10.30 Is the bilge high level alarm regularly tested and are records maintained?

  Yes

  No

  N/A

• 10.31 Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs, particularly outboard of the ship-side valves?

  Yes

  No

  N/A

Machinery status

• 10.32 Are the following, where applicable, all in good order and do they appear to be well maintained?

• The Main Engine?<br>

  Yes

  No

  N/A

• Auxiliary Engines including Shaft generator?

  Yes

  No

  N/A

• Boilers, including waste heat and domestic boilers?

  Yes

  No

  N/A

• Compressor including main instrument and emergency air compressors?

  Yes

  No

  N/A

• Purifiers and fuel oil handling equipment?

  Yes

  No

  N/A

• Sewage Plant?

  Yes

  No

  N/A

• Bilge pumping arrangement and Oily Water Separator?

  Yes

  No

  N/A

• Pipework, including steam, fuel, lubricating oil, seawater, sewage, drain and air pipes, etc.

  Yes

  No

  N/A

• Refrigeration and air conditioning machinery?<br>

  Yes

  No

  N/A

• Hydraulic pumps?

  Yes

  No

  N/A

• Ventilation fans and trunking?

  Yes

  No

  N/A

• 10.33 Are Engineers familiar with the procedure for taking over the controls for manoeuvring the vessel from the bridge in an emergency?

  Yes

  No

  N/A

• 10.34 Are Officers fully familiar with all starting procedures for the emergency generator and are these procedures clearly and displayed?

  Yes

  No

  N/A

• 10.35 Is the emergency generator reserve fuel tank provided with sufficient fuel? SOLAS II-1/44.2

  Yes

  No

  N/A

• 10.36 Where an emergency generator is not fitted, Are the Engine room emergency batteries in good order and fully charged?

  Yes

  No

  N/A

• 10.37 Is all electrical equipment including junction boxes and cable runs in good order?

  Yes

  No

  N/A

• 10.38 Are switchboard free of significant earth faults?

  Yes

  No

  N/A

Steering compartment

• 10.39 Are officers aware of the test requirements for the steering gear both pre-departure and for emergency steering drills and have these tests been conducted satisfactory with operating instructions clearly posted?

  Yes

  No

  N/A

• 10.40 Is the steering gear emergency reserve tank fully charged? SOLAS II-1/29.12.3

  Yes

  No

  N/A

• 10.41 Are the arrangement for the provision of communications with the wheelhouse and heading and rudder indication in good order?

  Yes

  No

  N/A

• 10.42 Is access to steering gear unobstructed?

  Yes

  No

  N/A

• 10.43 Is the steering gear compartment fitted with suitable handrails, gratings or other non-slip surfaces? SOLAS II-1/29.13.2

  Yes

  No

  N/A

• 10.44 Are Officers and crew aware of the safe operating requirements of any watertight doors if fitted?

  Yes

  No

  N/A

Chapter 11. General Appearance and Condition

• 11.1 Is the general condition, visual appearance and cleanliness of the hull satisfactory?VIQ 11.1

  Yes

  No

  N/A

• 11.2 Are hull markings clearly indicated and correctly placed? SOLAS XI-1/3.4, 3.5.1,2 VIQ 11.2

  Yes

  No

  N/A

• 11.3 Is the general condition, visual appearance and cleanliness of the weather decks satisfactory and are deck working areas clearly identified and provided with non-slip surfaces? VIQ11.3

  Yes

  No

  N/A

• 11.4 Is the general condition of service pipework satisfactory and is it free from significant corrosion and pitting and soft patches or other temporal repairs? VIQ 11.4

  Yes

  No

  N/A

• 11.5 Are pipe stands, clamps, supports and expansion arrangement satisfactory? VIQ 11.5

  Yes

  No

  N/A

• 11.6 Are all deck openings, including weathertight doors, bridge windows and portholes, in good order and capable of being properly secured? VIQ 11.6

  Yes

  No

  N/A

• 11.7 Are fuel, ballast and other space vents and air pipes in good order and does visual evidence indicate regular maintenance? VIQ 11.7

  Yes

  No

  N/A

• 11.8 Is the general condition, visual appearance and cleanliness of the superstructure satisfactory? VIQ 11.8

  Yes

  No

  N/A

Electrical Equipment

• 11.9 Are deck lights all operational and sufficient in number and range to illuminate the deck to facilitate safe working during darkness? VIQ 11.9

  Yes

  No

  N/A

• 11.10 Is the general condition of electrical equipment, including conduits and wiring, satisfactory? VIQ 11.10

  Yes

  No

  N/A

• 11.11 Are lightings in gas-hazardous areas( ex. Paint store) are covered with explosion proof glass? VIQ 11.11

  Yes

  No

  N/A

Internal Spaces

• 11.12 Are forecastle stores free of water, internal spaces and storerooms clean, free from debris and tidy? VIQ 11.2

  Yes

  No

  N/A

Accommodation Areas

• 11.13 Are accommodation, public spaces, sanitary areas, food store handling spaces, refrigerated spaces, galleys and pantries well illuminated, clean, tidy, in a hygienic condition and obstruction free? VIQ 11.13

  Yes

  No

  N/A

• 11.14 Are laundries free of accumulations of clothing that could constitute a fire hazard? VIQ 11.14

  Yes

  No

  N/A

• 11.15 If fitted, is the Ship’s Hospital clean and tidy and ready for use? VIQ 11.15

  Yes

  No

  N/A

• 11.16 Is the condition of electrical equipment in the accommodation satisfactory? VIQ 11.16

  Yes

  No

  N/A

• 11.17 Are personnel alarms in refrigerated spaces in good order and operational? VIQ 11.17

  Yes

  No

  N/A

Galley

• K1- Is the galley in hygienic condition and all equipment working and in good condition?

  Yes

  No

  N/A

• K2- Are Cold Storage and Dry Provision Room clean and organised? No rotten vegetables and no expired provisions?

  Yes

  No

  N/A

• Findings

• Summary of Audit

• ISM Audit

• Non Conformity

NCR

• Details of Non conformity

• Any picture evidence of findings

• Add media

  Media

• Observations

OBS

• Details of Observations

• Any picture evidence of findings

• Add media

  Media

• ISPS Audit

• Non Conformity

NCR

• Details of Non conformity

• Any picture evidence of findings

• Add media

  Media

• Observations

OBS

• Details of Observations

• Any picture evidence of findings

• Add media

  Media

• MLC Audit

• Non Conformity

NCR

• Details of Non conformity

• Any picture evidence of findings

• Add media

  Media

• Observations

OBS

• Details of Observations

• Any picture evidence of findings

• Add media

  Media

• ISO 9001 2015 Audit

• Non Conformity

NCR

• Details of Non conformity

• Any picture evidence of findings

• Add media

  Media

• Observations

OBS

• Details of Observations

• Any picture evidence of findings

• Add media

  Media

• Master’s Signature

  Sign

• Auditor’s Signature

  Sign

• Select date

  Date