1 - General Information

Date of the last Class Survey Report

2 - Certification and documentation

2.1 - Certification

Safety Radio Certificate, supplemented by Form R
Not on Ro Pax Part of PSSC

Safety Construction Certificate

IOPP Certificate, supplemented by Form A

Last inclining experiment report available?

Minimum Safe Manning Document

Civil Liability Convention (Bunker Oil)

Name of P and I Club:

Are all the statutory certificates listed below, where applicable, valid and have the annual and intermediate surveys been carried out within the required range dates?

Certificate of Registry

Continuous Synopsis Record

Document of Compliance

Safety Management Certficate

Passenger Ship Safety Certificate

2.2 - Safety management and the operator's procedure manuals

Does the Operator’s representative visit the vessel at least bi-annually?

Are reports available from last PSC/HSC/Flag audit/inspection and are they closed-out?

Does the master review the safety management system and report to the operator on any deficiencies?

Is there a procedure on board to communicate new SMS documents?

Is there a SEEMP (Ship Energy Efficiency Management Plan) in place and updated?

2.3 - Survey and repair history

Are procedures in place to carry out regular inspections of ballast tanks, void spaces, trunks and cofferdams by the vessel’s personnel and are records maintained?

2.4 - General and management publications

Is the regs4Ships.com used and are the Officer familiar with it?

SOLAS Consolidated edition

MARPOL

International Life Saving Appliance Code (LSA Code)

International Code for Fire Safety Systems (FSS Code)

International Ship and Port Facility Security Code (ISPS Code)

International Safety Management Code (ISM Code) and the guidelines of the implementation of the ISM Code.

International Standards on Training, Certification and Watchkeeping for Seafarers (STCW)

Guidelines on Fatigue

2.5 - Navigational and radio publications

Admiralty Sailing Directions

Admiralty List of Radio Signals

Admiralty List of Lights and Fog Signals

International Aeronautical and Maritime Search and Rescue Manual, IAMSAR Manual (Volume III)

International Code of Signals

Manual for use by the Maritime Mobile and Maritime Mobile-Satellite Services

List of Coast Stations and Special Service Stations

List of Ship Stations and Maritime mobile Services Identity Assignment

Bridge Procedures Guide

Guide to Helicopter/Ship operations

3 - Crew Management

3.1 - General

Are the STCW and flag Administration’s regulations that control hours of work to minimise fatigue being followed?

Do all personnel maintain hours of rest records and are the hours of rest in compliance with ILO or STCW requirements?

Are all personnel able to communicate effectively in a common language?

Have senior deck officers attended Bridge/Marine Resource Management courses?

Is the crew complaint procedure according to MLC implemented?

Are the Seafarers Employment Agreements according to MLC?

Is there a system to regular monitor validity of crew certificates?

Is the DPA and DPA concept known by the crew?

Is the Masters responsibility and authorities known by the Master?

Is the Company and shipboard structure known by the crew?

Is there a Job Description for every crew member on board and is the crew member familiar with it?

Does the manning level meet or exceed that required by the Minimum Safe Manning Document?

4 - Navigation

4.1 - Policies, Procedures and Documentation

Are the vessel’s manoeuvring characteristics displayed on the bridge?

Are procedures in place for the testing of bridge equipment before arrival and departure?

Are records maintained of fire and safety rounds being completed after or during each watch?

Are checklists for pre-arrival, pre-departure, watch handover, pilot-master exchange and pilot card effectively completed?

Has the bridge been adequately manned at all stages of the voyage?

Are the bridge lookout arrangements adequate?

Is the vessel provided with adequate operator’s navigation instructions and procedures?

4.2 - Navigation Equipment

If a bridge navigational watch alarm system (BNWAS) is fitted is it operational at all times when the vessel is at sea?

Is the standard magnetic compass operational, properly maintained and adjusted?

Is the gyro compass operating satisfactorily?

Are auto to manual steering changeover procedures clearly identified?

Are regular gyro and magnetic compass errors being taken?

Do the magnetic compass errors broadly agree with the deviation card?

Is the deviation card up to date?

Is navigation equipment appropriate for the size of the vessel and in good order?

4.3 - Charts and publications

Has a system been established to ensure that nautical publications and charts are on board and current?

If the vessel is provided solely with paper charts are all charts required for the trading areas of the vessel on board and are these fully corrected?

Were the charts used for the previous voyage appropriate?

If the vessel is equipped with an Electronic Chart Display and Information System (ECDIS), are the Master and deck watchkeeping officers able to produce appropriate documentation that generic and type-specific ECDIS familiarisation has been undertaken?

If the vessel is provided solely with an Electronic Chart Display and Information System (ECDIS) does it meet the requirements of SOLAS?

If the vessel is provided with an Electronic Chart Display and Information System (ECDIS) that uses a paper chart back-up system, are the paper charts provided, adequate for the areas in which the ship trades and are they fully corrected?

Are the Notices to Mariners and the Chart Catalogue the current editions and have they been maintained up to date where required?

4.4 - Navigation

Has the vessel been safely navigated and in compliance with international regulations?

Is the echo sounder switched on at all times?

Was a comprehensive passage plan available for the previous voyage and did it cover the full voyage from berth to berth?

If vessel is required to use paper charts, was position fixing satisfactory throughout the previous voyage and the frequency of plotted fixes in accordance with the passage plan?

During pilotage, was the position of the vessel adequately monitored?

Has the GPS been adjusted to the correct datum?

Is there an adequate system for dealing with navigation warnings and are they being charted?

5 - Safety Management

5.1 - General

Has a safety officer been designated and trained to undertake this role?

Are the ship’s officers familiar with the operation of fire fighting, life saving and other emergency equipment?

Is personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses and chemical protective equipment etc. provided and as required, being worn?

Are regular safety committees meetings held and are the minutes recorded?

Are regular safety inspections held and recorded?

Is the Risk Assessment process implemented and toolbox talks used as per company’s SMS?

Is there a procedure for the reporting, investigation and close-out of accidents, incidents, nonconformities and near misses?

Is all loose gear on deck, in stores and in internal spaces properly secured?

Are the emergency preparedness and decision support system implemented?

Is the Safety-, Health- and Environmental Policy implemented and posted on board?

Are fire/safety patrols maintained throughout the vessel whilst the vessel is at sea?

Are illustrations and instructions posted in passenger cabins to inform passengers of essential actions to take in an emergency (in English & local language)?

Are passengers safety briefings given before sailing each time a new set of passengers board, (in English & local language)?

Are special needs passengers provided with information of service and system available onboard the vessel?

5.2 - Drills, Training and Familiarisation

Is there a procedure for familiarisation for new personnel?

Are drills for emergency procedures being carried out?

Are lifeboat and fire drills regularly held?

Is regular training in the use of life-saving equipment being undertaken?

Are pollution clean-up drills regularly held?

Are enclosed space entry and rescue drills held?

5.3 - Gas Analysing Equipment

Are portable gas and oxygen analysers appropriate to the cargoes being carried and are they in good order?

Are officers familiar with use and calibration of portable oxygen and hydrocarbon analysers?

Is there a record of regular testing and calibration of portable analysers?

Is sufficient span calibration gas available for the types of fixed and portable analysers on board?

5.4 - Permit to Work Procedures

Are hot work procedures in place?

Is electric welding equipment in good order and are written safety guidelines available on site?

Is gas welding and burning equipment in good order?

Is fixed piping installed from the gas cylinders to the operating position?

Are flashback arrestors fitted at the cylinders and at the workstation and are they in good order?

Are spare oxygen and acetylene cylinders stored apart in a dedicated storage and is the storage in a clearly marked, well-ventilated position outside the accommodation and engine room?

Are procedures for permit to work for Enclosed Space Entry in place?

Are procedures for permit to work for Aloft/Outboard in place?

5.5 - Life Saving Equipment

Are ship-specific training manuals available?

Are ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out?

Are muster lists and lifejacket donning instructions displayed?

Is there a maintenance and test schedule for lifeboat on-load release gear?

Are lifeboats, including their equipment and launching mechanisms, in good order?

Are lifeboat and life raft operating instructions displayed?

Is the rescue boat, including its equipment and launching arrangement, in good order?

Are life rafts in good order?

Are hydrostatic releases, where fitted, correctly attached and in good order?

Are survival craft portable VHF radios and Search and Rescue Locating Devices in good order and charged?

Are lifebuoys, lights, buoyant lines, quick release mechanisms and self-activating smoke floats in good order?

Are lifejackets in good order?

Are immersion suits in a good order?

Are pyrotechnics, including line throwing apparatus, in date and in good order?

Are the locations of life saving appliances marked with IMO symbols?

5.6 - Fire Fighting Equipment

Are ship-specific fire training manuals available?

Are ship-specific fire safety operational booklets available?

Are ship-specific fire fighting equipment maintenance instructions available and are weekly and monthly inspections being carried out?

Are records available to show that samples of foam compound have been tested at regular intervals?

Is a fire control plan exhibited within the accommodation, is a copy also available externally and is equipment correctly marked on it?

Are fire mains, pumps, hoses and nozzles in good order and available for immediate use?

Are isolating valves in fire and foam system lines clearly marked and in good order?

Is the International shore fire connection readily available externally and is the location clearly marked?

Are fixed fire detection and alarm systems in good order and tested regularly?

Are the main deck, engine room and other fixed fire extinguishing systems, where fitted, in good order and are clear operating instructions posted?

Is the emergency fire pump clearly marked (i.e. painted in red) and in full operational condition and are starting instructions clearly displayed?

Are portable fire extinguishers in good order with operating instructions clearly marked?

Are firemen's outfits and breathing apparatus in good order and ready for immediate use?

Are breathing apparatus sets fitted with fully pressurised air cylinders?

Are emergency escape breathing devices (EEBD’s) in the accommodation, and engine room in good order and ready for immediate use?

Are accommodation and ventilation fan emergency stops in good order and clearly marked to indicate the spaces they serve?

Are fire flaps in good order and clearly marked to indicate the spaces they serve?

5.7 - Material Safety Data Sheets (MSDS)

Are chemicals properly stowed and are Material Safety Data Sheets available?

Are Material Safety Data sheets provided for paints, protective coatings and all other corrosive or toxic materials that are carried on board?

Have Material Data Safety Sheets been provided for the bunkers currently on board?

5.8 - Access

Are accommodation ladders, gangways, pilot ladders and pilot hoists, where fitted, in good order?

Are pilot boarding and access arrangements satisfactory?

If a helicopter landing or winching area is provided, does it meet ICS guidelines?

Are there procedures in place to ensure that vehicle deck access is restricted?

6 - Pollution Prevention

6.1 - Oil Record Books

Do the sludge and bilge tanks designated in Form A or Form B of the IOPP Certificate and those listed in the Oil Record Book Part I, agree?

Are the Oil Record Books free of any pollution incidents or violations?

Have disposals of slops and dirty ballast been adequately recorded and were they in accordance with MARPOL?

Are the Engine Room (Part I) Oil Record Book (ORB) correctly completed?

6.2 - Shipboard Oil and Marine Pollution Emergency Plans (SOPEP)

Is an approved MARPOL Shipboard Oil Pollution Emergency Plan (SOPEP) provided?

Does the plan include a description of equipment, its location, a plan for deployment and specific crewmember duties for handling small spills?

Is the IMO Coastal Contact List up to date, is the master aware of port contact procedures and has a contact list been made for this port?

Are officers aware of the requirements of MARPOL with respect to the disposal of bilge water?

Is the condition of scupper valves/plugs satisfactory?

Are means readily available for dealing with small oil spills?

Is the vessel free from any visible bulkhead, valve or pipeline leakage liable to cause pollution?

Are unused bunker pipeline manifolds fully bolted and are all drains and vents and unused gauge stems, suitably blanked or capped?

Are suitable spill containers fitted around all fuel, diesel and lubricating oil tank vents?

Is a suitable containment fitted around hydraulic and other deck machinery?

Are the arrangements for the disposal of oily water in the foc's'le and other internal spaces adequate?

Are dangerous goods stowed in accordance with DOC for dangerous goods and IMDG code/Baltic Agreement/RID?

6.3 - Ballast Water Management

Does the operator have a Class approved ballast water and sediments management plan and are records being maintained of all ballast water exchanges?

6.4 - Engine and Steering Compartments

Are the engine room bilge oily water pumping and disposal arrangements in good order?

Are emergency bilge pumping arrangements ready for immediate use; is the emergency bilge suction clearly identified and, where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?

Are dedicated sludge pumps free from any connection to a direct overboard discharge?

Is the oily water separator in good order?

Are specific warning notices posted to safeguard against the accidental opening of the overboard discharge valve from the oily water separator?

If the oily water separator is not fitted with an automatic stopping device, do entries in the Oil Record Book Part 1 indicate that it has not been used in a Special Area?

Are the arrangements for the disposal of steering compartment oily bilge water adequate?

6.5 - Garbage Management

Does the vessel have a garbage management plan and has garbage been handled and disposed of in accordance with MARPOL?

Has the Garbage Record Book been correctly completed?

7 - Structural condition

7.1 - General

Is the hull free from visible structural defects that warrant further investigation?

Are weather decks free from visible structural defects that warrant further investigation?

Is the superstructure free from visible structural defects that warrant further investigation?

Are internal spaces free from visible structural defects that warrant further investigation?

If any ballast tanks were sighted from the deck, were they in good order?

8 - ISO 14001

8.1 - ISO 14001

How is information regarding environmental matters communicated between ship and shore organization?

Level of awareness of the ship’s objectives and targets and environmental programmes?

Has the crew undergone environmental awareness training (SAVE)?

How is information regarding environmental matters communicated within the vessel?

9 - Mooring

9.1 - Mooring equipment documentation

Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?

Are mooring winches in good order?

Do mooring winch foundations appear to be in good order?

Do brake linings, drums and pins appear to be in good order?

Are mooring wires, ropes and synthetic tails in good order?

Are pedestal fairleads, roller fairleads and other rollers well greased and free to turn and are bitts and chocks free of grooving?

Is there a written procedure for auto mooring, where applicable?

Have a mooring/unmooring Risk Assessment been carried out?

Is a ‘Mooring Plan’ available?

Is a ‘Rope Inspection Plan’ available?

Are moorings satisfactorily deployed and tended?

Are mooring lines secured to bitts and turned up correctly?

Are all powered mooring lines correctly reeled on drums?

Are all powered mooring lines secured on brakes and are the winches out of gear?

On split drum winches are all the lines made fast with no more than one layer on each tension side of the drum?

If mooring tails are fitted to wires, do they have proper connecting links and are they correctly fitted?

9.2 - Anchoring equipment

Are windlasses, anchors, locking bars and cables in good order and operating effectively?

Except whilst alongside, when locking bars should be in place, were the anchors cleared and ready for immediate use during port entry?

Are bitter end securing arrangements unobstructed and outside the chain locker?

Are the chain locker doors securely battened down?

10 - Communications

10.1 - Communications procedures

Is the satellite EPIRB fitted, armed and labelled correctly and inspected in accordance with the manufacturer’s requirements?

Are radio emergency batteries in good order and fully charged?

Are Lists of Radio Signals the latest edition and corrected up to date?

Are instructions for operating the digital selective calling (DSC) and satellite communications equipment in an emergency clearly displayed?

Are the vessel’s call sign and Inmarsat ship station identity clearly marked on the radio installation?

Can officers demonstrate a satisfactory understanding of how to operate the equipment in an emergency?

Are officers aware of the requirements for position updating on two-way communications equipment?

Are officers aware of the function of the ship security alert system and how it operates?

Has a qualified person been designated as per Muster List to handle distress communications?

Are the periodical tests of communications equipment being carried out as required?

Is the Radio Log being maintained correctly?

If applicable, is the emergency radio battery log up to date?

Is the communications equipment in good order?

Is there a maintenance programme in place to ensure availability of the radio equipment?

11 - Engine and steering compartments

11.1 - Policies, Procedures and Documentation

If vessels is installed with SCR – are there evidence of that they are in use?

Is an Ozone and Refrigerant Log Book (also known as the ODS Log Book) available which details the location, type and quantity of refrigerants on the ship?

Are records in place to demonstrate that the required checks are being carried out on water systems?

Are the levels of Legionella too high and is there an action plan in place?

Are detailed bunker transfer instructions available?

How is discharge of water controlled to ensure compliance with requirements i.e. 15ppm and 12 nautical miles?

If vessels is installed with SCR – are there evidence of that they are in use?

Is an Ozone and Refrigerant Log Book (also known as the ODS Log Book) available which details the location, type and quantity of refrigerants on the ship?

Are records in place to demonstrate that the required checks are being carried out on water systems?

Are the levels of Legionella too high and is there an action plan in place?

Is the vessel provided with adequate operator’s instructions and procedures?

Are the duties of the watch-standing officers and ratings clearly defined?

Is the engine room log book adequately maintained?

Is there a procedure to restart critical equipment?

Are detailed bunker transfer instructions available?

How is discharge of water controlled to ensure compliance with requirements i.e. 15ppm and 12 nautical miles?

Does the operator subscribe to a fuel, lubricating and hydraulic oil testing programme, and is there a procedure in place to take into account the results?

11.2 - Planned Maintenance

Is a comprehensive and up to date inventory of spare parts being maintained?

Is any critical equipment identified and registered in the PMS?

Is the ‘systemtillsyn’ implemented and any deficiencies recorded the past year? (Swedish vessels only)

Is a planned maintenance system being followed and is it up to date?

11.3 - Safety Management

Are engine room emergency stops for ventilation fans clearly marked and do records indicate that they have been regularly tested?

Are diesel engine high and low pressure fuel delivery pipes adequately jacketed or screened?

Are hot surfaces, particularly diesel engines, free of any evidence of fuel, diesel and lubricating oil?

Are diesel engine exhausts and other hot surfaces in the vicinity of fuel, diesel, lubricating and hydraulic oil pipes protected against spray?

Are purifier rooms and fuel and lubricating oil handling areas ventilated and clean?

If the vessel class notation allows UMS operation, are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?

Are the main switchboard, alternators and other electrical equipment satisfactorily protected from water spray?

Is deck insulation provided to the front and rear of medium power (i.e. 220V and above) electrical switchboards and is it in good order?

Are gauge glass closing devices on oil tanks of a self-closing, fail-safe type and not inhibited?

Are self-closing sounding devices to double bottom tanks in good order and closed?

Is all moving machinery provided with effective guards where this presents a hazard?

Do engine room machine tools have adequate eye protection available?

Are records maintained for the regular inspection and testing of lifting devices?

Is an inspection and maintenance programme in place for other lifting equipment such as wire slings?

Is all loose gear in the machinery spaces, stores and steering compartment properly secured?

Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and fabric maintenance satisfactory?

Are bilges free of oil, rubbish and sediment?

Is the bilge high level alarm system regularly tested and are records maintained?

Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs, particularly outboard of the ship-side valves?

Are watertight doors tested remotely, locally and manually?

Are emergency escape routes effectively marked, unobstructed and adequately lit?

Is the level of lighting in all areas of the engine room satisfactory?

Do records indicate the regular testing of emergency equipment?

Is the fuel system fitted with valves that are capable of being closed from outside the machinery space and are they regularly tested and in good order?

11.4 - Machinery status

All in good order and do they appear to be well maintained?

Is the engine side manoeuvring station in good order and are engineers familiar with the procedure for taking control from the bridge in an emergency?

Is the emergency generator reserve fuel tank provided with sufficient fuel?

Are concise starting instructions for the emergency generator clearly displayed?

Is all electrical equipment including junction boxes and cable runs in good order?

Are switchboards free of significant earth faults?

11.5 - Steering Compartment

Are communications with the bridge satisfactory?

Is the rudder angle indicator clearly visible at the emergency steering position?

Is access to steering gear unobstructed?

Is the steering compartment fitted with suitable handrails, gratings or other non-slip surfaces?

Has the emergency steering gear been tested within the past three months and are the results recorded?

Are emergency steering gear changeover procedures clearly displayed in the steering compartment and in the wheelhouse?

Are officers familiar with operation of the steering gear in the emergency mode?

Is the steering gear emergency reserve tank fully charged?

Are the arrangements for the provision of heading information adequate?

12 - General appearance and condition

12.1 - Hull, superstructure and external weather decks

Is the hull free of oil staining, extensive coating breakdown or excessive marine growth?

Are hull markings clearly indicated and correctly placed?

Is the general condition, visual appearance and cleanliness of the weather decks satisfactory?

Is the general condition of service pipework satisfactory and is it free from significant corrosion and pitting and soft patches or other temporary repairs?

Are pipe stands, clamps, supports and expansion arrangements satisfactory?

Are all deck openings, including watertight doors and portholes, in good order and capable of being properly secured?

Are fuel, ballast and other space vents and air pipes in good order and does visual evidence indicate regular maintenance?

Are all vents and air pipes clearly marked to indicate the spaces they serve?

Is the general condition, visual appearance and cleanliness of the superstructure satisfactory?

Is the general condition, visual appearance and cleanliness of the hull satisfactory?

12.2 - Electrical Equipment

Is deck lighting adequate?

Is the general condition of electrical equipment, including conduits and wiring, satisfactory?

Are internal spaces and storerooms clean, free from debris and tidy?

Is the forecastle space free of water?

12.3 - Accommodation Areas

Are laundries free of accumulations of clothing that could constitute a fire hazard?

Is the level of accommodation lighting satisfactory?

Is the condition of electrical equipment in the accommodation satisfactory?

Are personnel alarms in refrigerated spaces in good order and operational?

Is the hospital in good order and not used as a cabin?

Random check of medical scales correct and random test of drugs in date, medical treatment log completed, medical certs in date, oxygen levels correct, defibrillator batteries in date and charging

Are the food hygiene procedure and audit checklist done to satisfaction?

Is the accommodation clean and tidy?

Are public spaces, including smoke rooms, mess rooms, sanitary areas, food storerooms, food handling spaces, refrigerated spaces, galleys and pantries clean, tidy and in a hygienic condition?

Are alleyways free of obstructions and exits clearly marked?

13 - ISPS

13.1 - General Ship Security

SSO and Master have appropriate Training certificates onboard

Crew Familiar with SSO, CSO and PFSO concepts.

SSP Confidentiality

13.2 - Access control

Lockdown procedure in place

Access control, Vessel visiting and ID control

ISPS Placards posted and in compliance

Emergency escapes and access control

Restricted areas and identification of such spaces.

13.3 - Ship Security Plan

Amendments conducted and approved

SSP and SSAR location and access

Revision of the SSP and SSAR

13.4 - Drills, familiarisation and exercises

SSO Conducting Security familiarisation

Annual ISPS exercise conducted and records kept onboard

Drills conducted according to SSP, Different scenarios practiced and recorded.

13.5 - Security Procedures Onboard

Cargo handling

Stores handling

Stowaway control procedures

Threat procedures

13.6 - Ship Security equipments and testing

Inventory and verification of security equipment

SSAS testing and verification

13.7 - MARSEC levels and actions

MARSEC levels posted

MARSEC level change procedures implemented

13.8 - Security documentation, records and log books

Security log book in order

SSAS Live test records

DoS Records and 10 last ports procedures implemented

Signatures

Lead auditor signature
Masters signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.