• Select date

  • Add media

  • Additional notes

Communal Electricity Meter Readings

  • Meter

  • Meter
  • Is the electrical cupboard clear of items (especially flammable items)?

  • Is the communal electrical testing in date?(5/10 year)

  • Meter Reading Here

  • Meter address

  • Picture of meter

Assessment of Contracted Communal Duties

  • Cleaning

  • Window Cleaning

  • Grounds Maintenance

  • Add media

  • Additional notes

Internal Stairwell Inspection

  • Internal and External Stairwell Lighting

  • Stairwell
  • Stair Address

  • How many Lights out and what floor

  • Main door closing correctly

  • Door entry panel fully operational. Specify if codes are due to be changed

  • Surface mounted cables secure to walls & ceilings

  • Smoke Ventilation system intact

  • Fire alarm equipment in place and secure on ceilings and walls

  • Fire doors opening correctly and secure

  • Picto signs/fire emergency exit signs visible & secure on ceilings/ walls/ doors

  • Dry risers doors securely closed over with door and signage intact

  • Communal service cupboards securely locked

  • Communal service cupboards securely locked

  • Handrails securely fixed to walls

  • Communal carpet clean and secure

  • Stair treads and stringers firmly in place

  • As per Fire Safety Scotland Regs 2006 and building insurance guidelines, are the exit routes and landings free from the storage of personal items, eg bikes, prams.

  • Communal windows operational with handles and barriers intact

  • Lift operating correctly & handrails firmly secure

  • Lift lighting sufficient

  • Lift panel intact and operational (including working lift line)

  • Loft hatches closed

  • Surfaces free of major scratches or dents

  • Notice board tidy and up to date with relevant information and site visit schedule

  • Ventilation fans operating correctly

  • Air fresheners intact

  • Ceiling tiles in place

  • Sockets, switches and light fittings securely fixed to walls & ceilings

  • Roofspace access free from debris. Main doors locked, authorised personnel only sign fitted

  • Communal Heating System/water pumps/sewage treatment equipment operational & plant rooms clean, tidy and clear of fire/trip hazards

  • Communal balcony area in good order, clear of debris and fit for access (if not to be accessed as a common part, the door to access this area must be locked)

  • Are there internal areas with anti social damage requiring Local Authority intervention

External Inspection

  • External lighting columns secure (check if street lighting is adopted)

  • Communal Satellite Systems secure with cables secure on buildings

  • Development free of unauthorised satellite dishes

  • Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  • Boundary walls & fences intact

  • Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard)

  • Pavements/ Entrance Pathways/ Steps flush, secure and free of staining

  • Communal trees healthy and pruned to prevent any obstruction

  • External drains clear of debris (check if adopted)

  • Downpipes intact

  • All visible roof tiles & ridges intact

  • Facia & Soffit boards intact

  • Brickwork/ render in satisfactory conditions (staining, cracks or loose render)

  • Lightening conductor secure to building

  • External handrails firmly secure

  • Is the roof anchor system maintained

  • Drying Area in good conditions, and clear of any trip or slip hazards

  • Car Park surface in satisfactory conditions i.e. no slip or trip hazards with parking bays identifiable

  • External signage secure (check if adopted)

  • Bicycle stores intact, clean & tidy and free of hazards

  • Bin stores intact, clean, tidy and free of hazards

  • Grit bin levels satisfactory (check if adopted)

  • Water pumps/ SUDS/ Sewage Treatment plants operational & pump room clean, tidy (must be clear of fire & trip hazards)

  • External garages/car ports in satisfactory conditions

  • Play park equipment intact and operational

  • Is the CCTV operational and maintained

  • Are there external areas with anti social damage requiring Local Authority intervention eg. Graffiti

Underground Garage/ Carpark

  • Electric gate/ roller shutter operational & secure

  • Sufficient Lighting in Carpark

  • Pathways to communal doors/walkways clear to avoid any trip or slip hazards

  • Suitable parking restrictions signage (including height requirements)

  • Pedestrian Gate secure and closing over properly

  • Ventilation system/ fans operating

  • Carpark/underground garage free of obstruction and clear of fire/trip hazards

  • Communal drains within underground garage clear of debris

  • Parking (surface areas) in good condition

  • Other entrance/ exits doors secure

  • Electronic key pads intact. Specify if codes are due to be changed

  • Obstruction in underground car park-vehicles blocking dry risers, binstores etc

  • Areas with Anti Social damage requiring Local Authority intervention eg. Graffiti

Gymnasium

  • Main doors closing over and locking correctly

  • Internal doors within gymnasium closing over & locking properly

  • Communal windows intact with secure handles

  • Gym equipment operating correctly

  • Electrical appliances PAT tested

  • Equipment clean & tidy including surrounding areas

  • Relevant signage displayed in gymnasium

  • Television secure and operational

  • Air conditioning operational with remotes or panels in working order

  • Air Fresheners intact

  • W.C. operational

  • Hand towels and soap present

  • Water supply working

  • Surfaces free from major scratches or dents

  • Add media

Concierge Office

  • Office clean, tidy and free of fire & trip hazards

  • Concierge uniform (check H&S work wear i.e. gloves, boots etc.)

  • Resident information securely locked away

  • Development maintenance certification current and with Property Manager

  • CCTV operational

  • Landline and or mobile phone operational

  • IT equipment operational

  • Suitable supply of lamps available

  • Relevant signage displayed in Concierge office

  • Boiler/ heating operating properly

  • Electrical appliances PAT Tested

  • Water supply satisfactory

  • Gas meter boxes secure

  • Concierge staff first aid training current

  • Actions instructed to site staff manager

  • Issues raised by site manager

Proactive Maintenance Programme (Based on 10 Year Maintenance Plan)

  • Flooring Upgrade i.e. carpets, tiles etc

  • Communal Tree Survey

  • Additional Planting Programme

  • External Redecoration Programme

  • Internal Redecoration Programme

  • Professional Building Survey

  • Buildings Insurance Valuation

  • Door Entry Replacement

  • Upgrade of Standard Lighting to LED Lighting

  • External Painting of Car Park Areas i.e. Line & Number Painting

  • Drainage Clean Out

  • Upgrade of paving/ monoblock in Car Park Areas

  • Re-Roofing Programme

  • Replacement of Communal Doors

  • Upgrade of Timber Facia & Soffit boards to uPVC

  • Upgrade of existing garage / car park gates or systems

  • Upgrade/renewal of gymnasium equipment

  • Upgrade or Installation of CCTV Equipment

  • Upgrade or decoration works to Play Park Equipment

  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.