ver.2016.001 lpm Flagship Site Estates Management Development Inspection Report

• Development Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• Select date

  Date

• Add media

  Media

• Additional notes

Communal Electricity Meter Readings

• Meter

Meter

• Is the electrical cupboard clear of items (especially flammable items)?

  Yes

  No

  N/A

• Is the communal electrical testing in date?(5/10 year)

  Yes

  No

  N/A

• Meter Reading Here

• Meter address

• Picture of meter

  Media

Assessment of Contracted Communal Duties

• Cleaning

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Window Cleaning

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Grounds Maintenance

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Add media

  Media

• Additional notes

Internal Stairwell Inspection

• Internal and External Stairwell Lighting

Stairwell

• Stair Address

• How many Lights out and what floor

• Main door closing correctly

  Yes

  No

  N/A

• Door entry panel fully operational. Specify if codes are due to be changed

  Yes

  No

  N/A

• Surface mounted cables secure to walls & ceilings

  Yes

  No

  N/A

• Smoke Ventilation system intact

  Yes

  No

  N/A

• Fire alarm equipment in place and secure on ceilings and walls

  Yes

  No

  N/A

• Fire doors opening correctly and secure

  Yes

  No

  N/A

• Picto signs/fire emergency exit signs visible & secure on ceilings/ walls/ doors

  Yes

  No

  N/A

• Dry risers doors securely closed over with door and signage intact

  Yes

  No

  N/A

• Communal service cupboards securely locked

  Yes

  No

  N/A

• Communal service cupboards securely locked

  Yes

  No

  N/A

• Handrails securely fixed to walls

  Yes

  No

  N/A

• Communal carpet clean and secure

  Yes

  No

  N/A

• Stair treads and stringers firmly in place

  Yes

  No

  N/A

• As per Fire Safety Scotland Regs 2006 and building insurance guidelines, are the exit routes and landings free from the storage of personal items, eg bikes, prams.

  Yes

  No

  N/A

• Communal windows operational with handles and barriers intact

  Yes

  No

  N/A

• Lift operating correctly & handrails firmly secure

  Yes

  No

  N/A

• Lift lighting sufficient

  Yes

  No

  N/A

• Lift panel intact and operational (including working lift line)

  Yes

  No

  N/A

• Loft hatches closed

  Yes

  No

  N/A

• Surfaces free of major scratches or dents

  Yes

  No

  N/A

• Notice board tidy and up to date with relevant information and site visit schedule

  Yes

  No

  N/A

• Ventilation fans operating correctly

  Yes

  No

  N/A

• Air fresheners intact

  Yes

  No

  N/A

• Ceiling tiles in place

  Yes

  No

  N/A

• Sockets, switches and light fittings securely fixed to walls & ceilings

  Yes

  No

  N/A

• Roofspace access free from debris. Main doors locked, authorised personnel only sign fitted

  Yes

  No

  N/A

• Communal Heating System/water pumps/sewage treatment equipment operational & plant rooms clean, tidy and clear of fire/trip hazards

  Yes

  No

  N/A

• Communal balcony area in good order, clear of debris and fit for access (if not to be accessed as a common part, the door to access this area must be locked)

  Yes

  No

  N/A

• Are there internal areas with anti social damage requiring Local Authority intervention

  Yes

  No

  N/A

External Inspection

• External lighting columns secure (check if street lighting is adopted)

  Yes

  No

  N/A

• Communal Satellite Systems secure with cables secure on buildings

  Yes

  No

  N/A

• Development free of unauthorised satellite dishes

  Yes

  No

  N/A

• Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  Yes

  No

  N/A

• Boundary walls & fences intact

  Yes

  No

  N/A

• Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard)

  Yes

  No

  N/A

• Pavements/ Entrance Pathways/ Steps flush, secure and free of staining

  Yes

  No

  N/A

• Communal trees healthy and pruned to prevent any obstruction

  Yes

  No

  N/A

• External drains clear of debris (check if adopted)

  Yes

  No

  N/A

• Downpipes intact

  Yes

  No

  N/A

• All visible roof tiles & ridges intact

  Yes

  No

  N/A

• Facia & Soffit boards intact

  Yes

  No

  N/A

• Brickwork/ render in satisfactory conditions (staining, cracks or loose render)

  Yes

  No

  N/A

• Lightening conductor secure to building

  Yes

  No

  N/A

• External handrails firmly secure <br>

  Yes

  No

  N/A

• Is the roof anchor system maintained

  Yes

  No

  N/A

• Drying Area in good conditions, and clear of any trip or slip hazards

  Yes

  No

  N/A

• Car Park surface in satisfactory conditions i.e. no slip or trip hazards with parking bays identifiable

  Yes

  No

  N/A

• External signage secure (check if adopted)

  Yes

  No

  N/A

• Bicycle stores intact, clean & tidy and free of hazards

  Yes

  No

  N/A

• Bin stores intact, clean, tidy and free of hazards

  Yes

  No

  N/A

• Grit bin levels satisfactory (check if adopted)

  Yes

  No

  N/A

• Water pumps/ SUDS/ Sewage Treatment plants operational & pump room clean, tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• External garages/car ports in satisfactory conditions

  Yes

  No

  N/A

• Play park equipment intact and operational

  Yes

  No

  N/A

• Is the CCTV operational and maintained

  Yes

  No

  N/A

• Are there external areas with anti social damage requiring Local Authority intervention eg. Graffiti

  Yes

  No

  N/A

Underground Garage/ Carpark

• Electric gate/ roller shutter operational & secure

  Yes

  No

  N/A

• Sufficient Lighting in Carpark

  Yes

  No

  N/A

• Pathways to communal doors/walkways clear to avoid any trip or slip hazards

  Yes

  No

  N/A

• Suitable parking restrictions signage (including height requirements)

  Yes

  No

  N/A

• Pedestrian Gate secure and closing over properly

  Yes

  No

  N/A

• Ventilation system/ fans operating

  Yes

  No

  N/A

• Carpark/underground garage free of obstruction and clear of fire/trip hazards

  Yes

  No

  N/A

• Communal drains within underground garage clear of debris

  Yes

  No

  N/A

• Parking (surface areas) in good condition

  Yes

  No

  N/A

• Other entrance/ exits doors secure

  Yes

  No

  N/A

• Electronic key pads intact. Specify if codes are due to be changed

  Yes

  No

  N/A

• Obstruction in underground car park-vehicles blocking dry risers, binstores etc

  Yes

  No

  N/A

• Areas with Anti Social damage requiring Local Authority intervention eg. Graffiti

  Yes

  No

  N/A

Gymnasium

• Main doors closing over and locking correctly

  Yes

  No

  N/A

• Internal doors within gymnasium closing over & locking properly

  Yes

  No

  N/A

• Communal windows intact with secure handles

  Yes

  No

  N/A

• Gym equipment operating correctly

  Yes

  No

  N/A

• Electrical appliances PAT tested

  Yes

  No

  N/A

• Equipment clean & tidy including surrounding areas

  Yes

  No

  N/A

• Relevant signage displayed in gymnasium

  Yes

  No

  N/A

• Television secure and operational

  Yes

  No

  N/A

• Air conditioning operational with remotes or panels in working order

  Yes

  No

  N/A

• Air Fresheners intact

  Yes

  No

  N/A

• W.C. operational

  Yes

  No

  N/A

• Hand towels and soap present

  Yes

  No

  N/A

• Water supply working

  Yes

  No

  N/A

• Surfaces free from major scratches or dents

  Yes

  No

  N/A

• Add media

  Media

Concierge Office

• Office clean, tidy and free of fire & trip hazards

  Yes

  No

  N/A

• Concierge uniform (check H&S work wear i.e. gloves, boots etc.)

  Yes

  No

  N/A

• Resident information securely locked away

  Yes

  No

  N/A

• Development maintenance certification current and with Property Manager

  Yes

  No

  N/A

• CCTV operational

  Yes

  No

  N/A

• Landline and or mobile phone operational

  Yes

  No

  N/A

• IT equipment operational

  Yes

  No

  N/A

• Suitable supply of lamps available

  Yes

  No

  N/A

• Relevant signage displayed in Concierge office

  Yes

  No

  N/A

• Boiler/ heating operating properly

  Yes

  No

  N/A

• Electrical appliances PAT Tested

  Yes

  No

  N/A

• Water supply satisfactory

  Yes

  No

  N/A

• Gas meter boxes secure

  Yes

  No

  N/A

• Concierge staff first aid training current

  Yes

  No

  N/A

• Actions instructed to site staff manager

  Yes

  No

  N/A

• Issues raised by site manager

  Yes

  No

  N/A

Proactive Maintenance Programme (Based on 10 Year Maintenance Plan)

• Flooring Upgrade i.e. carpets, tiles etc

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Communal Tree Survey

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Additional Planting Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• External Redecoration Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Internal Redecoration Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Professional Building Survey

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Buildings Insurance Valuation

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Door Entry Replacement

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade of Standard Lighting to LED Lighting

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• External Painting of Car Park Areas i.e. Line & Number Painting

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Drainage Clean Out

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade of paving/ monoblock in Car Park Areas

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Re-Roofing Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Replacement of Communal Doors

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade of Timber Facia & Soffit boards to uPVC

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade of existing garage / car park gates or systems

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade/renewal of gymnasium equipment

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade or Installation of CCTV Equipment

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Upgrade or decoration works to Play Park Equipment

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 12-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 12-36 months
  • N/A

• Add signature

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