ver.2016.001 lpm Retirement Homes Estates Management Development Inspection Report

• Development Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• Add media

  Media

• Additional Notes

Communal Electricity Meter Readings

• Meter

Meter

• Is the electrical cupboard clear of items (especially flammable items)?

  Yes

  No

  N/A

• Is the communal electrical testing in date?(5/10 year)

  Yes

  No

  N/A

• Meter Reading Here

• Address of Meter

• Picture of meter

  Media

Assessment of Contracted Communal Duties

• Cleaning

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Window Cleaning

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Grounds Maintenance

  Good

  Satisfactory

  Unsatisfactory

  Additional Works Required

  Not Applicable

• Add media

  Media

Kitchen Area

• Kitchen clean & tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• Communal doors closing over properly and locking where required

  Yes

  No

  N/A

• Relevant signage displayed in kitchen

  Yes

  No

  N/A

• Kitchen equipment operational

  Yes

  No

  N/A

• Surfaces free of major scratches or dents

  Yes

  No

  N/A

Bathroom Area

• Bathroom clean & tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• Communal doors closing over properly and locking where required

  Yes

  No

  N/A

• Bathroom equipment operational i.e. W.C, Basin etc

  Yes

  No

  N/A

• Kitchen appliances PAT tested

  Yes

  No

  N/A

• Surfaces free of major scratches or dents

  Yes

  No

  N/A

• Relevant signage displayed in bathroom

  Yes

  No

  N/A

Laundry Room

• Laundry room clean & tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• Communal doors closing over properly and locking where required

  Yes

  No

  N/A

• Relevant signage displayed in laundry room

  Yes

  No

  N/A

• Laundry equipment operational (washers, dryers, iron, ironing boards etc)

  Yes

  No

  N/A

• Laundry room appliances PAT tested

  Yes

  No

  N/A

• Surfaces free of major scratches or dents

  Yes

  No

  N/A

Residents Lounge

• Residents lounge clean & tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• Communal doors closing over properly and locking where required

  Yes

  No

  N/A

• Relevant signage displayed in residents lounge

  Yes

  No

  N/A

• Residents lounge equipment operational

  Yes

  No

  N/A

• Residents lounge appliances PAT tested

  Yes

  No

  N/A

• Surfaces free of major scratches or dents

  Yes

  No

  N/A

• Residents lounge boiler/ heating operational

  Yes

  No

  N/A

Underground Carpark

• Pathways to communal doors/walkways clear to avoid any trip or slip hazards

  Yes

  No

  N/A

• Electric gate/ roller shutter operational & secure

  Yes

  No

  N/A

• Suitable parking restrictions signage (including height requirements)

  Yes

  No

  N/A

• Pedestrian Gate secure and closing over properly

  Yes

  No

  N/A

• Ventilation system/ fans operating

  Yes

  No

  N/A

• Carpark/underground garage free of obstruction and clear of fire/trip hazards

  Yes

  No

  N/A

• Communal drains within underground garage clear of debris to allow drainage

  Yes

  No

  N/A

• Car park surface in good condition with sufficient lighting operating

  Yes

  No

  N/A

• Other entrance/ exits doors secure

  Yes

  No

  N/A

• Electronic key pads in tact. Specify if codes are due to be changed

  Yes

  No

  N/A

• Obstruction in underground car park-vehicles blocking dry risers, binstores etc

  Yes

  No

  N/A

• Areas with anti social damage needing Local Authority intervention eg. Graffiti

  Yes

  No

  N/A

Internal Stairwell Inspection

• Internal and External Lighting

Stairwell

• Stair Address

• How many lights out and what floor

• Main door closing correctly

  Yes

  No

  N/A

• Door entry panel fully operational. Specify if codes are due to be changed

  Yes

  No

  N/A

• Surface mounted cables secure to walls & ceilings

  Yes

  No

  N/A

• Smoke Ventilation break glass points intact

  Yes

  No

  N/A

• Fire alarms equipment in place and secure on ceilings or walls

  Yes

  No

  N/A

• Fire doors opening correctly and secure

  Yes

  No

  N/A

• Picto signs/fire emergency exit signs visible & secure on ceilings/ walls/ doors

  Yes

  No

  N/A

• Dry risers doors securely closed over with door and signage intact

  Yes

  No

  N/A

• Communal service/ riser cupboards securely locked

  Yes

  No

  N/A

• Communal carpet clean and secure

  Yes

  No

  N/A

• Handrails securely fixed to walls

  Yes

  No

  N/A

• Stair treads and stringers in place

  Yes

  No

  N/A

• As per Fire Safety Scotland Regs 2006 and building insurance guidelines, are the exit routes and landings free from the storage of personal items,

  Yes

  No

  N/A

• Communal windows operational with handles and barriers intact

  Yes

  No

  N/A

• Lift operating correctly & handrails firmly secure

  Yes

  No

  N/A

• Lift lighting sufficient

  Yes

  No

  N/A

• Lift panel intact and operational (including working lift line)

  Yes

  No

  N/A

• Loft hatches closed

  Yes

  No

  N/A

• Surfaces free from major scratches or dents

  Yes

  No

  N/A

• Notice board tidy and up to date with relevant information and site visit schedule

  Yes

  No

  N/A

• Ventilation fans operating correctly

  Yes

  No

  N/A

• Ceiling tiles in place

  Yes

  No

  N/A

• Sockets, switches and light fittings securely fixed to walls & ceilings

  Yes

  No

  N/A

• Roofspace access free from debris. Main doors locked, authorised personnel only sign fitted

  Yes

  No

  N/A

• Communal Heating System/water pumps/sewage treatment plant operational & plant rooms clean, tidy and clear of fire/trip hazards

  Yes

  No

  N/A

• Communal balcony area in good order, clear of debris and fit for access (if not to be accessed as a common part, the door to access this area must be locked)

  Yes

  No

  N/A

External Inspection

• External lighting columns secure (check if street lighting is adopted)

  Yes

  No

  N/A

• Communal Satellite Systems secure with cables secure on buildings

  Yes

  No

  N/A

• Development free of unauthorised satellite dishes

  Yes

  No

  N/A

• Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  Yes

  No

  N/A

• Boundary walls & fences intact

  Yes

  No

  N/A

• Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard)

  Yes

  No

  N/A

• Pavements/ Entrance Pathways/ Steps flush, clean & secure (Free of trip hazard)

  Yes

  No

  N/A

• Communal trees healthy and pruned to prevent any obstruction

  Yes

  No

  N/A

• External drains clear of debris (check if adopted)

  Yes

  No

  N/A

• Downpipes & gutters and clear intact

  Yes

  No

  N/A

• Roof Tiles & Ridges intact

  Yes

  No

  N/A

• Facia & Soffit boards intact

  Yes

  No

  N/A

• Brickwork/ render in satisfactory conditions (staining, cracks or loose render)

  Yes

  No

  N/A

• Lightening conductor secure to building

  Yes

  No

  N/A

• External handrails firmly secure

  Yes

  No

  N/A

• Is the roof anchor system maintained

  Yes

  No

  N/A

• Drying Area in good conditions, and clear of any trip or slip hazards

  Yes

  No

  N/A

• Car Park surface in satisfactory conditions i.e. no slip or trip hazards with parking bays identifiable

  Yes

  No

  N/A

• Local Authority signage intact

  Yes

  No

  N/A

• External private signage secure i.e. private parking, regulation signs

  Yes

  No

  N/A

• External bicycle stores intact, clean & tidy and free of hazards

  Yes

  No

  N/A

• External bin stores intact, clean, tidy and free of hazards

  Yes

  No

  N/A

• Water pumps/ SUDs/ Sewerage Treatment plant operational & pump room clean, tidy (must be clear of fire & trip hazards)

  Yes

  No

  N/A

• External garages in satisfactory conditions

  Yes

  No

  N/A

• Play park equipment intact and operational

  Yes

  No

  N/A

• Is the CCTV operational and maintained

  Yes

  No

  N/A

• Are any areas with anti social damage requiring Local Authority intervention eg. Graffiti

  Yes

  No

  N/A

House Manager and Office

• Office clean, tidy and free of fire & trip hazards

  Yes

  No

  N/A

• House Manager uniform (check H&S work wear i.e. gloves, boots etc.)

  Yes

  No

  N/A

• Resident information securely locked away

  Yes

  No

  N/A

• Development maintenance certification current and with Property Manager

  Yes

  No

  N/A

• CCTV operational

  Yes

  No

  N/A

• Landline and or mobile phone operational

  Yes

  No

  N/A

• IT equipment operational

  Yes

  No

  N/A

• Suitable supply of lamps available

  Yes

  No

  N/A

• Relevant signage displayed in House Manager office

  Yes

  No

  N/A

• Boiler/ heating operating properly

  Yes

  No

  N/A

• Electrical appliances PAT Tested

  Yes

  No

  N/A

• Water supply satisfactory

  Yes

  No

  N/A

• Gas meter boxes secure

  Yes

  No

  N/A

• Actions instructed to site staff manager

  Yes

  No

  N/A

• Issues raised by site manager

  Yes

  No

  N/A

Proactive Maintenance Programme (Based on 10 Year Maintenance Plan)

• Flooring Upgrade i.e. carpets, tiles etc

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Communal Tree Survey

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Additional Planting Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• External Redecoration Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Internal Redecoration Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Professional Building Survey

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Buildings Insurance Valuation

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Door Entry Replacement

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Upgrade of Standard Lighting to LED Lighting

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• External Painting of Car Park Areas i.e. Line & Number Painting

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Drainage Clean Out

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Upgrade of paving/ monoblock in Car Park Areas

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Re-Roofing Programme

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Replacement of Communal Doors

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Upgrade of Timber Soffits & Fascias to UVPC

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Upgrade of existing garage/ car park gates or systems

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Upgrade or Installation of CCTV Equipment

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

• Communal electrical testing and re-certification

  Select Due Not Due At Tender with Surveyor/Sub Contractor Proposal ballot issued to homeowners Rejected by homeowners within 24-36 months N/A

  • Due
  • Not Due
  • At Tender with Surveyor/Sub Contractor
  • Proposal ballot issued to homeowners
  • Rejected by homeowners within 24-36 months
  • N/A

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