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  • Additional Notes

Communal Electricity Meter Readings

  • Meter

  • Meter
  • Is the electrical cupboard clear of items (especially flammable items)?

  • Is the communal electrical testing in date?(5/10 year)

  • Meter Reading Here

  • Address of Meter

  • Picture of meter

Assessment of Contracted Communal Duties

  • Cleaning

  • Window Cleaning

  • Grounds Maintenance

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Kitchen Area

  • Kitchen clean & tidy (must be clear of fire & trip hazards)

  • Communal doors closing over properly and locking where required

  • Relevant signage displayed in kitchen

  • Kitchen equipment operational

  • Surfaces free of major scratches or dents

Bathroom Area

  • Bathroom clean & tidy (must be clear of fire & trip hazards)

  • Communal doors closing over properly and locking where required

  • Bathroom equipment operational i.e. W.C, Basin etc

  • Kitchen appliances PAT tested

  • Surfaces free of major scratches or dents

  • Relevant signage displayed in bathroom

Laundry Room

  • Laundry room clean & tidy (must be clear of fire & trip hazards)

  • Communal doors closing over properly and locking where required

  • Relevant signage displayed in laundry room

  • Laundry equipment operational (washers, dryers, iron, ironing boards etc)

  • Laundry room appliances PAT tested

  • Surfaces free of major scratches or dents

Residents Lounge

  • Residents lounge clean & tidy (must be clear of fire & trip hazards)

  • Communal doors closing over properly and locking where required

  • Relevant signage displayed in residents lounge

  • Residents lounge equipment operational

  • Residents lounge appliances PAT tested

  • Surfaces free of major scratches or dents

  • Residents lounge boiler/ heating operational

Underground Carpark

  • Pathways to communal doors/walkways clear to avoid any trip or slip hazards

  • Electric gate/ roller shutter operational & secure

  • Suitable parking restrictions signage (including height requirements)

  • Pedestrian Gate secure and closing over properly

  • Ventilation system/ fans operating

  • Carpark/underground garage free of obstruction and clear of fire/trip hazards

  • Communal drains within underground garage clear of debris to allow drainage

  • Car park surface in good condition with sufficient lighting operating

  • Other entrance/ exits doors secure

  • Electronic key pads in tact. Specify if codes are due to be changed

  • Obstruction in underground car park-vehicles blocking dry risers, binstores etc

  • Areas with anti social damage needing Local Authority intervention eg. Graffiti

Internal Stairwell Inspection

  • Internal and External Lighting

  • Stairwell
  • Stair Address

  • How many lights out and what floor

  • Main door closing correctly

  • Door entry panel fully operational. Specify if codes are due to be changed

  • Surface mounted cables secure to walls & ceilings

  • Smoke Ventilation break glass points intact

  • Fire alarms equipment in place and secure on ceilings or walls

  • Fire doors opening correctly and secure

  • Picto signs/fire emergency exit signs visible & secure on ceilings/ walls/ doors

  • Dry risers doors securely closed over with door and signage intact

  • Communal service/ riser cupboards securely locked

  • Communal carpet clean and secure

  • Handrails securely fixed to walls

  • Stair treads and stringers in place

  • As per Fire Safety Scotland Regs 2006 and building insurance guidelines, are the exit routes and landings free from the storage of personal items,

  • Communal windows operational with handles and barriers intact

  • Lift operating correctly & handrails firmly secure

  • Lift lighting sufficient

  • Lift panel intact and operational (including working lift line)

  • Loft hatches closed

  • Surfaces free from major scratches or dents

  • Notice board tidy and up to date with relevant information and site visit schedule

  • Ventilation fans operating correctly

  • Ceiling tiles in place

  • Sockets, switches and light fittings securely fixed to walls & ceilings

  • Roofspace access free from debris. Main doors locked, authorised personnel only sign fitted

  • Communal Heating System/water pumps/sewage treatment plant operational & plant rooms clean, tidy and clear of fire/trip hazards

  • Communal balcony area in good order, clear of debris and fit for access (if not to be accessed as a common part, the door to access this area must be locked)

External Inspection

  • External lighting columns secure (check if street lighting is adopted)

  • Communal Satellite Systems secure with cables secure on buildings

  • Development free of unauthorised satellite dishes

  • Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  • Boundary walls & fences intact

  • Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard)

  • Pavements/ Entrance Pathways/ Steps flush, clean & secure (Free of trip hazard)

  • Communal trees healthy and pruned to prevent any obstruction

  • External drains clear of debris (check if adopted)

  • Downpipes & gutters and clear intact

  • Roof Tiles & Ridges intact

  • Facia & Soffit boards intact

  • Brickwork/ render in satisfactory conditions (staining, cracks or loose render)

  • Lightening conductor secure to building

  • External handrails firmly secure

  • Is the roof anchor system maintained

  • Drying Area in good conditions, and clear of any trip or slip hazards

  • Car Park surface in satisfactory conditions i.e. no slip or trip hazards with parking bays identifiable

  • Local Authority signage intact

  • External private signage secure i.e. private parking, regulation signs

  • External bicycle stores intact, clean & tidy and free of hazards

  • External bin stores intact, clean, tidy and free of hazards

  • Water pumps/ SUDs/ Sewerage Treatment plant operational & pump room clean, tidy (must be clear of fire & trip hazards)

  • External garages in satisfactory conditions

  • Play park equipment intact and operational

  • Is the CCTV operational and maintained

  • Are any areas with anti social damage requiring Local Authority intervention eg. Graffiti

House Manager and Office

  • Office clean, tidy and free of fire & trip hazards

  • House Manager uniform (check H&S work wear i.e. gloves, boots etc.)

  • Resident information securely locked away

  • Development maintenance certification current and with Property Manager

  • CCTV operational

  • Landline and or mobile phone operational

  • IT equipment operational

  • Suitable supply of lamps available

  • Relevant signage displayed in House Manager office

  • Boiler/ heating operating properly

  • Electrical appliances PAT Tested

  • Water supply satisfactory

  • Gas meter boxes secure

  • Actions instructed to site staff manager

  • Issues raised by site manager

Proactive Maintenance Programme (Based on 10 Year Maintenance Plan)

  • Flooring Upgrade i.e. carpets, tiles etc

  • Communal Tree Survey

  • Additional Planting Programme

  • External Redecoration Programme

  • Internal Redecoration Programme

  • Professional Building Survey

  • Buildings Insurance Valuation

  • Door Entry Replacement

  • Upgrade of Standard Lighting to LED Lighting

  • External Painting of Car Park Areas i.e. Line & Number Painting

  • Drainage Clean Out

  • Upgrade of paving/ monoblock in Car Park Areas

  • Re-Roofing Programme

  • Replacement of Communal Doors

  • Upgrade of Timber Soffits & Fascias to UVPC

  • Upgrade of existing garage/ car park gates or systems

  • Upgrade or Installation of CCTV Equipment

  • Communal electrical testing and re-certification

  • Add signature

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