Information
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Scheme Name
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Location/Address
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Prepared by
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Date of inspection
Communal Areas
Communal Areas
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H&S checks are due in all self-contained units which share communal areas including shared stairways, landing, outside space etc.
In shared accommodation, H&S checks are due to be carried out on all shared areas including kitchen, lounge, bathrooms, communal hallways, shared staircases, landings, outside spaces, etc.
The H&S checks should be scheduled each week in communal areas of self-contained accommodation. -
Hallways and stirs:
Hallways and stirs
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Lighting, do all the bulbs work?
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Are fire extinguishers in place?
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Are fire extinguishers in test date?
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Are fire doors closed (unless fitted with magnetic holders)?
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Carpets, any holes or fraying?
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Are banisters firm?
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Are exits accessable and do push bars work?
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Are communal alarm cords accessible?
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Check electrical sockets aren't broken or overloaded?
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Kitchen:
Kitchen
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Fire blanket?
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Fire extinguisher?
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Are fire extinguisher in test date?
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Worktop, checked for any crack, loose edges or holes?
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Floor coverings, checked for any holes or loose edges?
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Furniture, checked for any damage, sharp edges or instability?
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Electrical sockets?
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Do windows open/close?
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Ceilings and walls, checked for any cracks, loose tiles?
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Lighting, is it sufficient, are lights covered, any missing bulbs?
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Extractor fans, do they work, what condition?
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Electrical equipment, checked for any visible defects, discolouring, cables appear ok?
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Fridge, check for any defects?
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Record temperature
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Freezer, check for any defects?
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Record temperature
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Cupboard, check for any defects, are there any loose drawers or doors?
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Are any hazardous cleaning materials kept in locked store?
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Bathrooms and toilets:
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Communal bathrooms and toilets.
Bathroom/Toilet
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Location
Bathrooms and toilets
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Floor coverings, any loose edges?
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Level of hygiene?
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Do windows open/close?
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Wall tiles, are any cracked?
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Ceilings?
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Lighting?
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Locks, do they work?
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Grab rails, are they in good condition, are they loose?
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Extractor fan?
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Call alarm, accessible?
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Living room / Common room / Lounge:
Living room / Common room / Lounge
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Carpets, any holes or fraying?
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Furniture, any breaks, sharp edges or instability?
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Electrical sockets, any loose or broke?
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Electrical switches, any loose or broken?
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Gas fire, does it ignite automatically?
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Level of hygiene?
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Do windows open/close properly?
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Mobility scooters? Stored correctly, have they overloaded plug sockets?
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Lighting, is it sufficient?
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Hairdressing Room
Hairdressing Room
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Walls
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Ceiling
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Lights
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Worktop, mirrors and chairs
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Sinks, taps and attachments
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No hair products or chemicals stored
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Hot water temp (39-43c), test monthly.
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Floors
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Has Public Indemnity insurance been checked?
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Guest room
Guest room
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Floors
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Walls
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Ceilings
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Window sills and frames
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Lights
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Locks
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Grab rails
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Extractor fans
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Beds and furniture
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Are electrical appliances in good condition?
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Hot water temp (39-43c), teams test monthly.
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Call alarm accessible
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Scheme laundry
Scheme laundry
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Floors
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Walls
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Ceiling
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Windows, sills and frames
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Lights
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Washing machines (are machine stacked on top of each other?).
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External - General observations
External - General observations
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Are the gardens tidy and well maintained?
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Is household waste stored safely in bins?
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Is the bin area clean?
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Are pathways clear, sound, and handrails secure?
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Are fixed ladders and external staircases sound?
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Is the fencing secure?
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Is the washing line secure?
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Is the gardening equipment stored in a shed?
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Roof garden
Roof garden
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Doorways clear and not obstructed?
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Pathways clear and sound. No trip hazards?
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Walls/handrails sound and secure?
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Additional notes:
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Image where appropriate
Fire
Fire
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Fire alarm system checked from manual call point.
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Enter call point location or zone number.
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ALL communal 'Call Points' tested and working correctly.
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Frequency of tests:
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Has fire alarm system been tested/checked in last 6 months?
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Is there a written report of confirmation?
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Fire extinguishers and blankets (inspection date on equipment) is it within the last 12 months?
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Emergency lights, have they been tested in the last month?
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Is there a written report of confirmation?
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Has the fire drill been held in the last 3 months?
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Electrician checked all portable electrical appliances in the last 12 months?
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Do final exit doors open?
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Are corridors kept clear of combustibles (within reason) and mobility scooters?
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Do all fire doors close fully when released?
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Are service riser cupboards clear of combustibles?
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Additional notes:
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Image where appropriate
Water Management
Water management
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Water management:
- Flush for two minutes every week.
- Remember to check guest rooms and voids. -
Shower: (remove shower head then flush through for 2 minutes).
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Sinks: (hot and cold, 39-43c)
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Baths: (hot and cold, 39-43c)
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Kitchen: (hot and cold).
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Cleaning cupboard: (hot and cold).
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Outside taps.
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Hose reels, uncoiled and disconnected?
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Additional notes:
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Image where appropriate
Miscellaneous
Miscellaneous
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Has the passenger lift been serviced in the past 12 months?
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Enter date last serviced if known.
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Copies of relevant COSHH data sheets held in scheme?
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Location where COSHH documents can be found if known.
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In snowy or icy conditions are there facilities or gritting and clearing pathways?
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Location of gritting facilities if known.
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Are rubber mats fitted in the electrical cupboards?
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Additional notes:
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Image where appropriate
Sign Off
Sign Off
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Inspection undertaken by:
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Job title:
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Date inspected:
