Title Page
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Company being audited
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Site Name
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Location
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Inspection Date
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Report Date
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Prepared by
AON: Health & Safety Insolvency Audit / Inspection
ExecutiveSummary
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Provide summary of report findings. Please note this can be competed on the web version of "Safety Culture" after the site visit has been completed.
Questions
Health & Safety Policy
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Is this section applicable?
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Is there a written H&S policy which is signed and dated by the most senior manager?
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Is the H&S policy communicated to all employees?
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Is the effectiveness of the policy regularly reviewed?
Risk Level - Health & Safety Policy
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Based on overall findings for this section select a risk level.
Risk Assessments
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Is this area applicable?
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Are systematic risk assessments of organisation activities carried out?
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Who carries these out?
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Are the risk assessments suitable and sufficient including evaluation of probability and severity?
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Are the assessments recorded and reviewed as necessary?
- Yes
- No
- N/A
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Who reviews the assessments?
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When were they reviewed?
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Have appropriate preventive and protective measures been implemented and reviewed as necessary?
- Yes
- No
- N/A
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Who implements these?
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Are risk assessments available in relation to the following specific areas? Fire / display screen equipment / manual handling / process risks / occupational driving / new and expectant mothers / hazardous substances / young persons / working at height
- Yes
- No
- N/A
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What areas have available risk assessments?
Risk Assessments - Risk Level
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Based on overall findings for this section select a risk level.
Health & Safety arrangements
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Is this area applicable?
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Have appropriate H&S arrangements been developed including Planning, Organising, Control, Monitoring and Review?
- Conforming
- Non Conforming
- Major Non Conformance
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Who sorts these arrangements?
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Are appropriate records of the arrangements kept, such as a health and safety manual or central file on computer?
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Where are these kept?
Health & Safety surveillance
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Is this area applicable?
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Have any requirements for health surveillance been identified through the risk assessment process?
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What requirements?
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Are there any activities undertaken which stipulate health surveillance as part of H&S statute?
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What activities?
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Are adequate records kept of individuals Health Surveillance results?
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Where are these records kept?
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Are surveillance procedures appropriate and carried out by competent persons?
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Who is the competent person?
Health & Safety assistance
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Is this area applicable?
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Have competent person's been appointed to provide Health and Safety assistance?
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Who has been appointed?
Procedures for serious and imminent danger
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Is this area applicable?
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Has a written emergency plan been developed along with the identification of persons with special responsibilities and duties in an emergency?
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Are clear instructions displayed indicating what to do in an emergency?
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Where are these displayed?
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Are emergency drills and evacuations carried out and records maintained?
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When and how often are these done?
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Are emergency procedures in shared workplaces coordinated?
Information for employees
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Is this area applicable?
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Are employees provided with applicable and appropriate Health and Safety information?
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When is this information provided?
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Is the information clear and in an appropriate language?
Co-operation and Co-ordination
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Is this area applicable?
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On multi tenanted sites do the various employers cooperate with each other regarding Health and Safety arrangements?
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How do the sites cooperate?
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Are the various Health and Safety arrangements of each employer compatible with each other, monitored and reviewed regularly?
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Who reviews the arrangements?
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When are these reviewed?
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Has a main employer or “person in control” been appointed?
Contractors
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Is this area applicable?
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Has the organisation established a list of approved contractors who are deemed competent to undertake the task for which they are engaged?
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Where is this list kept?
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How often is this reviewed?
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As part of the approval process for contractors, is a copy of the contractors Public Liability insurance obtained and held on record?
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When is the public liability obtained?
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Where is this kept?
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Prior to the commencement of any works, are method statements and risk assessments relevant to the proposed work obtained and reviewed by the organisations competent person?
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Who is the competent person?
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Are details of contractors personnel training and competence sought prior to the commencement of any contractor or contracted works?
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Are all personnel, authorised to engage the services of contractors, aware of the approved list?
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Have comprehensive rules been established for contractor activities on site including the appointment of sub contractors, and are these communicated?
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How are these communicated?
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Has the organisation developed a suitable induction training programme for delivery to contractors and sub contractors personnel?
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Are managers aware of their responsibilities to contractors under current legislation?
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Are contractors subject to regular inspection when operating within the organisation's premises?
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Who carries out these inspections?
Training
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Is this area applicable?
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Are all new employees and contract staff given induction training, before commencing work or within the first 3 months of employment?
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Where are the records kept for the inductions given?
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Are personnel given a tour of the premises, and are significant areas pointed out: e.g. muster points, hard hat areas etc?
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Is a "training needs" analysis carried out and in place to ensure that employees are trained to a minimum standard relevant to the activity which they are undertaking?
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Is there a training matrix?
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Where is this kept?
Employee's Duties
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Is this area applicable?
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Have employee's been informed of their responsibilities under the Health and Safety at Work Act and other relevant regulations?
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When are employees informed of their responsibilities?
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Where are the records of this kept ?
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Have disciplinary rules been established under Employment law requirements, and do these reference breaches of health and safety?
Accident Reporting
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Is this area applicable?
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Is there an accident book available and procedures for reporting, clearly established and communicated?
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How is this communicated?
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Is the accident book in a prominent position and are entries legible?
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Where is the accident book located?
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Has the duty of reporting appropriate incidents to HSE been clearly allocated to one person with a specified deputy?
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Who is the allocated person and there deputy?
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Are the requirements of RIDDOR understood and adhered to?
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Who is the responsible person for this?
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Are investigations of accidents carried out by senior management?
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What senior manager carries these out? Name and title?
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How are these carried out?
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Are accident books and RIDDOR reports retained for three years?
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Where are these records held?
Safe System of Work
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Is this area applicable?
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Are there written safe procedures for all jobs with a significant risk to health and safety where identified through the risk assessment process?
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Who is responsible for creating these procedures?
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Where are the safe procedures kept?
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Are employees made aware of and instructed, in the application of safe procedures and records of communication and training maintained?
Personal Protective Equipment
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Is this area applicable?
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Where PPE is being used, is it identified through risk assessment and then only used as a last line of control?
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What PPE has been identified ?
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Are personnel trained in the use of PPE?
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Where are the records kept?
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Has an assessment of the suitability of the equipment in use, been made?
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who has made the assessment for the suitability of the PPE?
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Where appropriate is there a procedure to ensure effective maintenance of PPE
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Are records kept of maintenance, tests and examinations?
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Where are these records kept?
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Is provision made for the safe storage, maintenance and supervision of PPE?
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What storage is available and where is this kept?
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Are records of training kept?
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Where are these records kept?
Fire Safety
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Is this area applicable?
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Have fire risk assessments been undertaken for all areas of the organisation's premises, and recorded in a suitable and sufficient format?
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Who is the responsible party carrying out the Fire RA's?
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Where are these kept?
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Have suitable controls been introduced based upon the findings of the risk assessment?
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Who has introduced these controls?
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Have personnel received suitable training upon risk assessment findings?
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Who receives the risk assessment findings?
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Where are the records kept for this?
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Does the organisation have a written Fire Safety Policy in place and/or documented evacuation procedure?
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Where is this kept?
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Does this include the names and contact details of nominated fire wardens?
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Does this include details of action to be taken in the event of discovering a fire, location of assembly points, details of fire fighting equipment and emergency contact details?
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Are fire alarms tested at least weekly?
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When is the alarm tested? Day? Time?
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Are emergency lighting units tested?
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When are these units tested?
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Are all items of fire fighting equipment subject to periodic inspection and service by a competent member of personnel or nominated external party?
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Who carries out the inspections and services of the fire extinguishers?
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When were they last inspected?
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Are records of all tests and maintenance undertaken upon fire alarms, emergency lighting and fire fighting equipment maintained by the organisation?
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Where are the records kept?
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Are fire evacuation drills undertaken on at least a 6 monthly basis?
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Are the findings of drills undertaken made by the organisation distributed for review?
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Who are these findings distributed to?
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Do personnel receive training upon the use of fire fighting equipment?
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Who provides this training?
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Are training records retained and reviewed by the organisation?
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Where are these records kept?
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Are inspections made to ensure fire arrangements and controls are suitable and sufficient with records maintained?
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who carries these inspections out?
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When are these inspections carried out?
First Aid
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Is this area applicable?
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Are there adequate numbers of trained firstaiders?
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How many first aider's are there?
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In small firms, with less than 50 employees, is there an “Appointed Person”?
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Who is the appointed person?
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Are there arrangements to provide firstaid cover during shift work or overtime?
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Are valid certificates available for all firstaiders?
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Where are the certificates kept?
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Is location of First Aiders displayed in the building?
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Where in the buildings is this displayed?
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Are there an adequate number of firstaid kits provided?
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Is the kit stored in a robust, dust and damp proof and properly labelled box?
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Is the box in clearly visible location?
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Are eyewash bottles available and solutions in date?
Hazardous Substances
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Is this area applicable?
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Is there an Itinerary of Substances and or Material Safety Data Sheets available for Hazardous Substances held and used on site?
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Where is this kept?
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Have assessments been carried and recorded for Substances Hazardous to Health?
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Who carries out these assessments?
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Where are these assessments kept?
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Are assessments reviewed on a regular basis?
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Who reviews these assessments?
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When are these assessments reviewed
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Are controls implemented?
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Are controls of Statutory Equipment such as local exhaust ventilation systems, monitored and maintained and records kept?
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Who monitors and maintains these systems?
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When are these carried out? Frequency?
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Where are the records kept for this?
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If appropriate is health surveillance carried out and records maintained?
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Who carries out the health surveillance measures?
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Where are the records kept for this?
Manual Handling
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Is this area applicable?
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Have Manual Handling activities been identified and suitable and sufficient risk assessments been completed for each task?
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Who has carried out these risk assessment's?
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Have staff received training in the outcome of the risk assessments?
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How have the staff retrieved this training?
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Do personnel receive training on safe handling techniques?
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Who delivers this training?
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Have safe systems of work been derived and introduced for the safe stacking of materials?
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Are manual handling risk assessments, and training provisions subject to review at regular intervals?
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Who reviews these?
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How often are these reviewed?
High Flammable Materials
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Is this area applicable?
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Are Gas Cylinders stored in a safe, well ventilated place, in an upright position and secured to prevent falling with suitable trolleys and or racks?
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Is Oxygen separated from fuel gases and stored securely in a well ventilated place?
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Where is this stored?
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Are all unnecessary LPG cylinders removed from work areas?
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Are cylinders used for burning operations fitted with flashback arrestors?
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Where there are cylinders or containers holding in excess of 50 litres, are these stored securely and not stored in work areas (only when in use)?
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Where are these stored?
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Are all small quantities kept in well ventilated, labelled fire resisting bins and cupboards?
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Where bulk storage of Flammable Liquids, are these in suitable bunded and located positions?
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Where are these stored?
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Where stored flammable and other gases is the ventilation sufficient and suitable to prevent the build up of gases?
Asbestos
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Is this area applicable?
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Has the organisation undertaken a competent survey of their premises for the purposes of identifying asbestos containing materials?
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When was this undertaken?
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Who has undertaken this?
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Has the organisation introduced an asbestos register detailing the areas included, results of the inspection, location of asbestos and condition?
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Where are these kept?
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Where Asbestos is identified has a management plan been established to monitor the condition of asbestos and establish procedures for control and removal?
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Who has created the management plan?
Dust and Fumes
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Is this area applicable?
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Do any of the processes or work activities create dusty conditions, or produce fumes which could be hazardous to health?
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What process are creating dust and/or fumes?
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Where are these processes?
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Where appropriate have COSHH assessments been carried out and does this include a competent analysis of occupational exposure conditions?
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Who has carried out these assessments?
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Are dust extraction systems effective and in good, well maintained condition?
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Who maintains these systems?
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How often are these maintained?
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Are employees instructed in the use of the equipment and is there evidence that systems are used and effective?
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What method is used to instruct employees in the use of the equipment?
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How is this reviewed to show its effectiveness?
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Are extractions systems inspected regularly and filters and daily/weekly maintenance requirements carried out, as well as a statutory inspection every 14 months and are records kept?
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Who carries out these inspections?
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Where are these inspections recorded?
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How often are these inspections carried out?
Radiation
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Is this area applicable?
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Are machines or light, equipment or machinery which emit UV or RF energy/radiation identified?
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What machines have been identified?
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Are suitable enclosures or screens provided and non local workers protected from exposure to sources of UV and RF radiation?
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What control measures are in place?
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Are rooms containing HV equipment (where RF energy may be encountered) provided with warning signs, and is access restricted?
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Where lasers are used, are suitable controls implemented and monitored for both users and employees?
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What controls have been implemented?
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Where are these process located?
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Are radioactive substances used on the premises and radiation hazards identified?
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Where are radioactive substances used?
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Are controlled and supervised areas properly signed and monitored?
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Has a qualified person been appointed as RPA?
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Who has been appointed?
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Are health records kept?
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Where are these records kept?
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Are suitable storage and transport controls identified and in place with signage and security?
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Where are these controls located/identified?
Lead
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Is this area applicable?
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Has the organisation identified and undertaken a suitable and sufficient assessment of risks created by work where the exposure of any employees to lead is liable to be significant?
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What risks have been identified?
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What areas are the risks located in?
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Who completed the risk assessment?
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Are records retained of all risk assessments undertaken with dates/conditions established for review?
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Where are these records kept?
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Following assessment, has the organisation introduced control measures aiming to ensure that the amount of Lead in air in the breathing zone of any employee does not exceed limits set by regulations?
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What control measures are in place?
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Where exposure to Lead and Lead Compounds cannot be prevented or adequately controlled are employees issued with suitable Personal Protective Equipment?
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What PPE has been allocated?
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Has the organisation provided employees with information regarding hazards to health associated with lead, details of control, findings of risk assessment, personal hygiene and other specific requirements?
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How is the information provided?
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Are the results of any air monitoring and health surveillance which apply to individual employees communicated to those affected?
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How are these communicated?
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Does the organisation administer a programme of air monitoring in areas where exposure to Lead has been identified as liable to be significant, and is this carried out at sufficient frequency?
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Are identified employees required to undergo a pre and regular employment medical in relation to Lead?
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Are suitable and sufficient washing and changing facilities available to personnel liable to be exposed to significant levels of Lead (enabling persons to achieve a high standard of personal hygiene)
Noise
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Is this area applicable?
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Has the organisation undertaken assessment of noise levels within the workplace?
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Where are these assessments kept?
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When were they carried out and by who?
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Have Hearing Protection Zones been identified and clearly signposted?
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Where are these zones?
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Where noise cannot be controlled, have all employee's operating within the area been issued with suitable hearing protection?
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Have workers been instructed of the dangers of high noise levels and the appropriate safeguards?
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How has this information been portrayed to the workers?
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Have personnel been given suitable training on the wearing of ear protection and is it monitored?
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Where are these records kept?
Legionella Control
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Is this area applicable?
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Has the organisation undertaken an assessment of the risks associated with Legionella?
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When was the assessment undertaken?
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Who completed this assessment?
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Following completion of risk assessments has the organisation implemented control measures?
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Who was responsible for implementing these control measures?
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Are records maintained of inspection, maintenance, cleaning etc, Microbiological sampling and temperature checks completed and documented?
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Where are these records kept?
Vibration
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Is this area applicable?
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Has a vibration survey been conducted to establish offending equipment for the introduction of control measures?
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When was this survey conducted?
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Who conducted the survey?
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Where is this survey kept?
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Has an assessment been carried out where appropriate and suitable controls identified?
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When was this assessment carried out?
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Who carried out the assessment?
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Where hazards are identified is there a programme of occupational health monitoring to monitor exposure to vibration?
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Who carries out the health monitoring?
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When was this carried out and how often does this occur?
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Are employees required to use vibrating tools and equipment provided with sufficient information such as findings of risk assessment and result of health surveillance?
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How is the information of from the Risk Assessments and health surveillance distributed to employees?
Metal Working Fluids
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Is this area applicable?
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Where metal working fluids are used, have risk assessments been carried out and controls been introduced?
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When was the Risk Assessments carried out?
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Who carried out the Risk assessment?
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Is the condition of fluids monitored and effectively controlled and records maintained?
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When are these monitored?
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Who monitors these systems?
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Where these records kept?
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Have all operators potentially exposed to Metalworking Fluids, been provided with adequate information, instruction and training?
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How has this information been distributed to employees?
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When is this information distributed?
Dangerous and Explosive Atmospheres
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Is this area applicable?
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Has the organisation conducted suitable and sufficient assessment of the risks posed by dangerous substances and generation of explosive atmospheres?
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When was the Risk Assessment conducted?
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Who conducted the Risk Assessments?
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Have measures been introduced to remove the risk identified or, where this cannot be achieved, ensure that it is adequately controlled?
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What measures have been introduced?
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Have procedures and plans been introduced to deal with all identified accidents, incidents and emergencies involving dangerous substances?
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What procedures have been introduced?
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Who is responsible for creating these procedures?
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Have all areas of the workplace where explosive atmospheres may be generated, been identified and classified and signed?
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When were these areas classified?
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Who was the responsible person for classifying these areas?
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Have all personnel required to handle/work in areas where dangerous substances are present, been provided with adequate information, instruction and training?
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How has this information, instructions and training been delivered to employees?
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What information is provided to employees working in this area?
Work Related Upper Limb Disorders
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Is this area applicable?
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Have assessments of tasks been undertaken, considering specifically where frequent, forceful or awkward movements are required as part of completing a task?
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Where are these assessments kept?
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When are these assessments carried out?
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Who carries out these assessments?
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Where hazards exist, have suitable controls been introduced to reduce the risk of WRULD developing such as job rotation and alternative methods of work?
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Do staff receive adequate training related to the hazards of work related upper limb disorders and are records of training maintained?
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How is training delivered to employees?
Electrical
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Is this area applicable?
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Are fixed wiring systems inspected regularly (5 years) and records maintained?
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When was this last done?
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Who carries out these inspections?
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Are all maintenance of electrical systems carried out by suitably trained and competent person?
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Who is the suitably trained and competent person?
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Is access to electrical busbars, high voltage equipment and other electrical dangers, suitably controlled? Are hazard warning notices in place and is the electric shock action poster displayed?
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How are these areas controlled?
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Where are the warning signs and shock poster displayed?
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Is Portable Appliance Testing (PAT) carried out and a register maintained and is all equipment labelled and suitable marked for use?
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When was this carried out?
Gas Supply
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Is this area applicable?
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Are gas supplies suitable and sufficient, installed and maintained by suitably qualified persons?
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Who was the suitably qualified person that installed and maintains the gas supplies?
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When was this installed and how often is it maintained?
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Is pipe work suitable marked and signage in good condition?
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Are all emergency control values clearly located and labelled “GAS EMERGENCY CONTROL”?
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Are there instructions for response in the event of a gas leak, labelled contact phone numbers?
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What instructions are in place?
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Where are these instructions kept?
Statutory Inspections
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Is this area applicable?
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Is Lifting equipment and pressure systems identified and regular inspections carried out by competent statutory bodies?
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When were these inspections carried out?
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Where are these inspections kept?
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Who carried out these inspections?
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Is all of this equipment regularly inspected and tested in accordance with statutory requirements?
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Is there a written scheme of examination for all pressure systems?
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Where are the records for this kept?
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Has all repair work been carried out, within the prescribed time limits?
Work Equipment
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Is this area applicable?
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Have comprehensive risk assessments been conducted upon all items of work equipment used by the organisation?
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Have the assessments been conducted by a competent person and controls identified and implemented?
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Is guarding in place and suitable and sufficient and is it maintained and inspected regularly including the suitability and effectiveness of emergency stop devices?
Workplace Transport and Forklift Trucks
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Is this area applicable?
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Are person who use workplace transport trained and competent and are records maintained?
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Where are these records kept?
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Who carries out the training?
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Is workplace transport monitored and inspected regularly such as tyres and hazard warning systems?
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When are these inspections carried out?
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Who carries out these inspections?
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Are forklift truck operators trained and certificates of training maintained?
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Are daily checks of workplace vehicles carried out and maintained?
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Who carries out these checks?
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Where are records of the checks kept?
Permit to work
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Is this area applicable?
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Is there a Permit of Work system in operation for Hot Work and other hazardous activities?
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Who manages the permit to work system?
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Are personnel with specific responsibilities appointed by Management?
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Are Safe Systems of work including permit to work and isolations monitored to ensure 100% compliance and adherence?
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Who monitors the safe systems of work?
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Is an effective electrical and mechanical isolation procedure, using a lock and tag system in place?
Confined Space Entry
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Is this area applicable?
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Is all access to confined spaces identified, access controlled and areas suitably signed?
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What areas is this applicable to?
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Is there a formal procedure in place for the control of access, such as under the permit to work system?
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Who manages this procedure?
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Have procedures been established for safe entry, activity and emergency?
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Is a competent person identified to monitor compliance with legal regulations and ensure the effectiveness of controls in place?
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Who is the competent person?
Work at height
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Is this area applicable?
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Has the organisation identified all tasks and activities requiring personnel to work at height?
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What tasks/activities have been identified?
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Where are these tasks?
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Has the organisation conducted suitable and sufficient risk assessments for all identified tasks and controls been identified and implemented?
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Who has implemented these controls?
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Is access to ladders, scaffolds and other equipment such as Mobile Elevated Work equipment controlled and only used by competent persons?
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who is/are the competent person(s)?
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Is equipment maintained and records of inspections kept and reviewed to ensure only safe equipment is being used?
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Where are the records kept
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when is the equipment reviewed?
Welding and Cutting
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Is this area applicable?
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Have risk assessments been undertaken for welding and cutting operations?
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Who has carried these out?
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Do the risk assessments identify all the hazards associated with the activity such as fume, fire and UV radiation?
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W£here are these risk assessments?
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Are controls identified, implemented and monitored to ensure suitable and sufficient control?
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Who is responsible for monitoring these?
Building and Premises
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Is this area applicable?
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Has access to the land, premises and building been suitably protected using fencing, natural barriers and or security personnel?
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What measures have been put in place?
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Is access to the premises suitable and sufficient to prevent unauthorised access?
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How is access suitable and sufficient?
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Are specific hazards of unoccupied land and premises identified and signage erected?
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Where are these specific hazards?
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Are regular inspections of the land or premises undertaken to monitor potential issues regarding unauthorised access or vandalism?
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Who is responsible for carrying out these inspections?
Traffic Routes
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Is this area applicable?
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Has a risk assessment been undertaken in relation to workplace transport and pedestrians?
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What locations require risk assessments?
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Who is responsible for these?
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Have controls been implemented and the layout of the workplace suitable to minimise the interaction of vehicles and people?
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What controls have been implemented and how?
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Is signage provided to control traffic such as one way systems and speed limits and are these adequately enforced?
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What is the speed limit?
Warehouse and Storage
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Is this area applicable?
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Have risk assessments been carried out on warehouse and storage operations and controls identified?
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Who has carried out these Risk Assessments?
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Where are these Risk Assessments?
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Are only authorised personnel allowed access to stacking and warehousing areas and access controlled?
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Are personnel kept clear of stacking and loading operations?
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How are personnel kept clear of stacking and loading operations?
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Is the suitability of storage facilities monitored and inspected on a regular basis and records maintained?
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Who carries out these inspections?
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When are these inspections carried out?
Kitchens
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Is this area applicable?
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Where catering facilities are provided are these clean and in a hygienic condition?
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Are staff trained in Food Hygiene and records of training maintained?
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Where are these records kept?
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Has an assessment on Hazard Analysis Critical Control Points been undertaken by a competent person and are controls implemented?
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Who is the competent person for carrying these out?
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Are facilities available to ensure the personal hygiene of catering staff including, washing and changing facilities?
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What facilities are available?
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Are records on food hygiene controls including temperature checks on fridges and freezers implemented and maintained?
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Where are these records kept?
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Who is the responsible person for carrying these out?
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Is there a documented system in place to deal with complaints made by consumers?
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Who is responsible for reviewing this system?
Laboratories
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Is this area applicable?
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Has a risk assessment of laboratory work been carried out and all hazardous activities identified?
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Who has carried this out?
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Where is the risk assessment located?
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Are legal requirements identified and competent persons in place to monitor and ensure compliance?
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Who is the competent person in place?
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Are contamination and control procedures established and monitored and records maintained?
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Who is responsible for monitoring these?
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How often are they monitored?
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Is all hazardous or controlled substances or materials secured and suitably protected against unauthorised access?
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How are these protected against unauthorised access?
Offices
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Is this area applicable?
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Are risk assessments completed for office activities including assessments for Display Screen Equipment Users?
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Who is responsible for this?
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Is the workplace suitable, well lit and ventilated and sufficient facilities such as drinking water and sanitary facilities provided?
Occupational Driving
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Is this area applicable?
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Do you have a policy in place for Occupational Driving?
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Where is the policy kept?
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How many policies are there?
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Do you carry out risk assessments for employees driving on business?
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Who carries out these risk assessments?
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How often are these carried out?
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Do you have a procedure in place to check the driving licences' of those who drive on company business?
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Do you monitor the condition of the vehicles that are being used for company business?
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How do you monitor the vehicles?
Observation
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Any other comments and/or observations to be highlighted?