Inspection

Date:
Signature:

Location:

Completed By:

OFFICE LAYOUT AND EQUIPMENT

Floors and aisles clear and accessible

All fall hazards have been controlled (height, handrails etc)?

Are all floors free from trip hazards and clutter?

Are all carpeted/tiled areas free from rips and worn patches?

Doors and doorways kept clear

All areas clean and tidy

Adequate storage available

Walkways provide safe access and egress at all times

Filing cabinets, tall storage and overhead items secured

Electrical equipment safe – Safety switch tested at required timeframes

Any leads, sockets, plugs worn or damaged?

Disabled access available where required

Workstations safely set-up? Including chairs and computers

Slip trip and fall hazards around workstations removed

Archive boxes and other heavy item stored correctly (waist height)

Are bins emptied regularly

HYGIENE – LIGHTING, NOISE & THERMAL COMFORT

Adequate lighting available

Are there excessive noise internal/external

Temperature/atmosphere is appropriate (not hot, cold, stuffy or draughty)

Is air quality controlled?

BATHROOMS

Are all toilets in working order?

Is there adequate soap dispensers, paper towels and toilet rolls?

Are floors free from slip/trip hazards?

Are wheelchair accessible toilet facilities available?

Are the bathrooms clear of pests and mould?

KITCHEN

Are kitchens clean and clear of waste build up, pests and mould?

Is drinking water / treated tap water available?

Are floors free from slip/trip hazards?

Are kettles and hot urns in a safe location?

Is there adequate access to benches, tables and cupboards?

Stove top fume/ventilation hood is in working order (if available)

Is the fridge/freezer clear of spoilt food

Is a fire blanket available (if required)

FIRE SAFETY

Is a fire alarm system/smoke detector in place?

Are there adequate number of fire extinguishers? Are these tested and in date?

Are the locations of fire extinguishers indicated by signage?

Are all emergency exits clear from obstruction?

Do all exits have a lit emergency exit sign?

Is there a designated emergency exit for wheelchairs?

Are building emergency procedures / evac maps displayed?

Is a list of Fire Wardens available? (Photos optional)

Are staff aware of the evacuation area and procedure

HAZARDOUS SUBSTANCES

Is there a current hazardous substances register and Safety Data Sheets

Is an asbestos register available, if applicable

If asbestos is present do labels identify the asbestos areas

If asbestos is present are the walls/areas damaged

FIRST AID

Are there suitable first aid kits available and accessible

Are all kits fully stocked, and items in date

Is a list of First Aiders available? (Photos optional)

OUTDOORS AREA’S

Good general condition of building

Walkways provide safe access and egress at all times?

Are pathways and stairs, level, non-slip and uncluttered?

Other Safety Concerns

HSE Noticeboard current with up to date policies, toolbox talks etc

Is the preventative maintenance schedule up to date.

Any other identified hazards adequately controlled?

Manager Review:

By signing below you agree that the actions indicated will be reviewed and implemented to mitigate the identified hazard

Name:

Position:

Signature:
Date:
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.