Select type of rooms/facilities being inspected

1. Layout

  • Area is clean, tidy and well kept.

  • Adequate working space provided for each staff member (approx 11m3 per person).

  • Floor is free of obstructions and slip resistant if appropriate.

2. Environment

  • Temperature is comfortable.

  • Lighting is adequate.

  • There is adequate ventilation.

  • Area is free from odors

3. Emergency Procedures

  • Evacuation procedures have been practiced. Date of recent practice?

  • Written evacuation procedures and exits displayed

  • Portable fire extinguishers have been provided and maintained.

  • There are adequate type and number of Portable fire extinguishers.

  • Escape routes and emergency doors are clear.

  • Emergency doors are serviceable.

  • Fire doors have been inspected and state date of recent inspection.

  • Are all staff aware of the accident/incident reporting procedures?

  • Does the dept have any Fire Wardens? If yes state names.

  • Procedures are in place for isolated / lone workers. Refer to Lone Worker Code of Practice.

  • Emergency and hazard signage is clearly visible on means of escape and entrances.

4. First Aid Facilities

  • There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Are there sufficient levels of Trained First Aiders to provide assistance?
    State names:

  • Names and contacts of first aiders displayed and up to date.

5. General Facilities

  • Washing facilities and toilets are nearby and are clean and functional.

  • Stairs passageways and store rooms are well lit?

  • Warning and Safety signage in good condition.

  • General room furniture and furnishings are in good condition.

  • Walls, windows, doors and furniture is in good condition.

6. Manual Handling

  • Where applicable manual procedures are followed.

  • Staff and students are inducted and trained in manual handling where relevant.

  • Trolleys are available and are being considered for heavy items or loads.

  • Step ladders or safe steps available to access light items stored on high shelves.

  • All manual task-related incidents have been adequately investigated and control measures implemented and reviewed.

  • Staff have been consulted to identify safer ways to do the job.

7. Storage

  • Materials stored in racks and bins/boxes wherever possible are not above shoulder height.

  • Storage designed to minimise lifting problems i.e. heavy objects not stored on upper racks/shelves.

  • Racking and shelving securely fixed to the floor or wall.

  • Evidence of regular inspections of shelving and racking. Visual monthly, detailed inspection biannually, annual racking examination by engineer.

  • Safe lifting sign displayed.

  • Are storage areas labelled appropriately and organised.

8. Slips and Trips

  • Staff and students are inducted and trained in slips and trips

  • Warning signs are available and erected near spills

  • There are special provisions for slip resistance in wet areas.

  • Guard rails and slip resistance are provided on ramps and stairs.

  • All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.

  • Significant hazards have been identified and assessed and all the factors that will affect the risk has controls implemented.

  • Walkways are free of hazards, such as electrical leads.

9. Electrical Safety

  • Staff are inducted and trained in Electrical Safety Awareness and are following applicable Safe Procedures.

  • All portable equipment has current test tags / labels.

  • Flexable cord, plugs ad extension leads are in good condition and have either moulded or transparent type plugs.

  • Power points are suitable for the location and are positioned safely.

  • Cable multi-adaptors are used (not double adapters).

  • Faulty equipment is labelled do not use or is quarantined.

  • Any portable electrical heaters in use are of convector type i.e. Hot air rising or blowing out. Halogen or electric bar heaters are not permitted.

10. Chemical Aspects

  • Staff are inducted and trained in handling hazardous substances if required to do so.

  • MSDS (not older older than 5 years) are available for staff reference and included in the hazardous substances register.

  • There is an up to date easy to find and read list/register summary of all chemicals used.

  • A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.

  • Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  • Original containers have the manufacturer's label.

  • Chemicals stored according to compatibility and bunded i.e. in flammable or corrosive cabinets.

  • Are the warning signs on the cabinet legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).

11. Personal Protective Equipment

  • Instruction and information of PPE are available.

  • PPE store available well maintained and in good order.

  • Signage of PPE requirements displayed on equipment.

  • Required PPE available

  • Appropriate signs displayed to standard requirements visible, correctly located and in good condition, (Inside and outside).

12. Noise

  • A risk assessment on noise has been conducted where it is likely that workers are exposed to dangerous noise levels.

  • Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.

  • Workers have received information and training in relation to noise at the workplace.

13. Display Screen Equipment ( DSE)

  • All Workstations have been risk assessed for suitability and serviceability.

  • Where workstations are used by a single staff member, have they completed DSE Awareness training?

  • Where workstations are used by a single staff member, have they completed a DSE User Assessment and have any requirements been addressed my management?

  • Are Workstations clear of clutter and free of obstructions beneath the desk?

14. Risk Assessments

  • Has a risk assessment been prepared identifying significant hazards and risks within the building/room?

  • Are all staff aware of the contents of the risk assessment by signing the risk assessment declaration form.

  • Are generic risk assessments available for all activities and procedures and signed by the assessor and the manager?

  • Are site specific risk assessments completed for all high risk activities (these are to be revised and amended as necessary prior to commencement of the activity).

  • Are laminated copies of generic risk assessments available?

  • Have Method Statements been completed for all tasks and staff signed Declaration forms as evidence of reading them.

15. Transport Safety

  • All minibuses received driver before use inspections?

  • All minibuses contain appropriate emergency/breakdown equipment and documentation? Spot check equipment.

  • All minibuses displaying individual minibus permits?

  • Has all workplace transport / plant received driver before use inspections? Review documentation.

  • Are all vehicles part of an appropriate maintenance programme?

  • Are maintenance inspection records available for all workplace transport and plant?

  • Is there suitable control measures in place to prevent unauthorised access/use of vehicles and plant.

16. Training and Competency

  • Have all staff attended Induction?

  • Have all staff completed mandatory role specific training?

  • Has the manager completed a Competent Persons matrix which shows current qualifications and licenses and what additional qualifications and licenses are required?

  • Have all staff completed relevant HS&E training as per the Competent Persons register training matrix?

  • Have all staff completed mandatory HS&E online training as per the HS&E training matrix?
    Minimum requirements from Dec 1st 2015 are:
    College Environmental Awareness
    Health and Safety Awareness
    Fire Safety Awareness
    Display Screen Equipment Awareness.

17. Additional other Hazards and Observations

  • Hazards & observations

  • Add media

18. Action Plan to rectify Non-Compliances Identified.

19. Date of Follow-Up Inspection

  • Select date

Please sign, scan and email this final page of the report to the HS&E Manager.

  • HoLS/Head of Dept Name & signature

  • Local Manager Name & signature

  • Health, Safety & Environment Manager Name & signature

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