Information
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College Facilities
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Document No.
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Site & Dept
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Conducted on
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Prepared by
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Location
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Personnel present
Select type of rooms/facilities being inspected
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- Lecture Room
- Standard Classroom
- Cinema
- Conference Room
- LRC
- Office
- Storeroom
- IT Suite
- Dance Studio
- Photo Studio
- TV Studio
- Other
1. Layout
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Area is clean, tidy and well kept.
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Adequate working space provided for each staff member (approx 11m3 per person).
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Floor is free of obstructions and slip resistant if appropriate.
2. Environment
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Temperature is comfortable.
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Lighting is adequate.
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There is adequate ventilation.
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Area is free from odors
3. Emergency Procedures
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Evacuation procedures have been practiced. Date of recent practice?
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Written evacuation procedures and exits displayed
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Portable fire extinguishers have been provided and maintained.
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There are adequate type and number of Portable fire extinguishers.
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Escape routes and emergency doors are clear.
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Emergency doors are serviceable.
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Fire doors have been inspected and state date of recent inspection.
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Are all staff aware of the accident/incident reporting procedures?
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Does the dept have any Fire Wardens? If yes state names.
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Procedures are in place for isolated / lone workers. Refer to Lone Worker Code of Practice.
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Emergency and hazard signage is clearly visible on means of escape and entrances.
4. First Aid Facilities
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There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.
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Kits are clearly signed, stocked and contents are in-date.
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Are there sufficient levels of Trained First Aiders to provide assistance?<br>State names:
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Names and contacts of first aiders displayed and up to date.
5. General Facilities
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Washing facilities and toilets are nearby and are clean and functional.
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Stairs passageways and store rooms are well lit?
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Warning and Safety signage in good condition.
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General room furniture and furnishings are in good condition.
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Walls, windows, doors and furniture is in good condition.
6. Manual Handling
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Where applicable manual procedures are followed.
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Staff and students are inducted and trained in manual handling where relevant.
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Trolleys are available and are being considered for heavy items or loads.
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Step ladders or safe steps available to access light items stored on high shelves.
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All manual task-related incidents have been adequately investigated and control measures implemented and reviewed.
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Staff have been consulted to identify safer ways to do the job.
7. Storage
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Materials stored in racks and bins/boxes wherever possible are not above shoulder height.
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Storage designed to minimise lifting problems i.e. heavy objects not stored on upper racks/shelves.
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Racking and shelving securely fixed to the floor or wall.
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Evidence of regular inspections of shelving and racking. Visual monthly, detailed inspection biannually, annual racking examination by engineer.
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Safe lifting sign displayed.
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Are storage areas labelled appropriately and organised.
8. Slips and Trips
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Staff and students are inducted and trained in slips and trips
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Warning signs are available and erected near spills
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There are special provisions for slip resistance in wet areas.
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Guard rails and slip resistance are provided on ramps and stairs.
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All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.
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Significant hazards have been identified and assessed and all the factors that will affect the risk has controls implemented.
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Walkways are free of hazards, such as electrical leads.
9. Electrical Safety
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Staff are inducted and trained in Electrical Safety Awareness and are following applicable Safe Procedures.
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All portable equipment has current test tags / labels.
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Flexable cord, plugs ad extension leads are in good condition and have either moulded or transparent type plugs.
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Power points are suitable for the location and are positioned safely.
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Cable multi-adaptors are used (not double adapters).
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Faulty equipment is labelled do not use or is quarantined.
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Any portable electrical heaters in use are of convector type i.e. Hot air rising or blowing out. Halogen or electric bar heaters are not permitted.
10. Chemical Aspects
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Staff are inducted and trained in handling hazardous substances if required to do so.
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MSDS (not older older than 5 years) are available for staff reference and included in the hazardous substances register.
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There is an up to date easy to find and read list/register summary of all chemicals used.
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A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.
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Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.
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Original containers have the manufacturer's label.
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Chemicals stored according to compatibility and bunded i.e. in flammable or corrosive cabinets.
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Are the warning signs on the cabinet legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).
11. Personal Protective Equipment
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Instruction and information of PPE are available.
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PPE store available well maintained and in good order.
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Signage of PPE requirements displayed on equipment.
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Required PPE available
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Appropriate signs displayed to standard requirements visible, correctly located and in good condition, (Inside and outside).
12. Noise
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A risk assessment on noise has been conducted where it is likely that workers are exposed to dangerous noise levels.
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Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.
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Workers have received information and training in relation to noise at the workplace.
13. Display Screen Equipment ( DSE)
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All Workstations have been risk assessed for suitability and serviceability.
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Where workstations are used by a single staff member, have they completed DSE Awareness training?
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Where workstations are used by a single staff member, have they completed a DSE User Assessment and have any requirements been addressed my management?
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Are Workstations clear of clutter and free of obstructions beneath the desk?
14. Risk Assessments
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Has a risk assessment been prepared identifying significant hazards and risks within the building/room?
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Are all staff aware of the contents of the risk assessment by signing the risk assessment declaration form.
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Are generic risk assessments available for all activities and procedures and signed by the assessor and the manager?
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Are site specific risk assessments completed for all high risk activities (these are to be revised and amended as necessary prior to commencement of the activity).
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Are laminated copies of generic risk assessments available?
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Have Method Statements been completed for all tasks and staff signed Declaration forms as evidence of reading them.
15. Transport Safety
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All minibuses received driver before use inspections?
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All minibuses contain appropriate emergency/breakdown equipment and documentation? Spot check equipment.
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All minibuses displaying individual minibus permits?
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Has all workplace transport / plant received driver before use inspections? Review documentation.
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Are all vehicles part of an appropriate maintenance programme?
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Are maintenance inspection records available for all workplace transport and plant?
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Is there suitable control measures in place to prevent unauthorised access/use of vehicles and plant.
16. Training and Competency
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Have all staff attended Induction?
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Have all staff completed mandatory role specific training?
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Has the manager completed a Competent Persons matrix which shows current qualifications and licenses and what additional qualifications and licenses are required?
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Have all staff completed relevant HS&E training as per the Competent Persons register training matrix?
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Have all staff completed mandatory HS&E online training as per the HS&E training matrix? <br>Minimum requirements from Dec 1st 2015 are:<br>College Environmental Awareness<br>Health and Safety Awareness<br>Fire Safety Awareness<br>Display Screen Equipment Awareness.
17. Additional other Hazards and Observations
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Hazards & observations
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Add media
18. Action Plan to rectify Non-Compliances Identified.
19. Date of Follow-Up Inspection
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Select date
Please sign, scan and email this final page of the report to the HS&E Manager.
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HoLS/Head of Dept Name & signature
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Local Manager Name & signature
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Health, Safety & Environment Manager Name & signature
