Information
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Audit Title
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Document No.
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Name of College
- Merrist Wood
- Farnham College
- Guildford College
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Dept / Faculty
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Conducted on
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Prepared by
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Location
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Personnel accompanying auditor
Executive Summary
1. Insurance
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Employers liability insurance (provide policy number, date and insurer).
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Public liability insurance (insert policy number, date and expiry).
2. Induction process
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New staff and students attend induction training
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Insert dates of most recent staff and student induction (if applicable).
3. H&S policy
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Policy in place? Enter date of last policy review.
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Arrangements in place to address risk assessment, training, emergency procedures and consultation?
4. Risk Assessment
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Are risk assessments in place for significant activities / tasks?
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Is there a need for a young persons risk assessment?
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Are staff and students made aware of the findings of any risk assessment and is this procedure documented?
5. Fire Safety
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Are fire extinguishers clearly labelled showing class of fire to be used on?
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Are fire extinguishers provided, suitably positioned and serviced within the last year?
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Are there maintenance procedures in place for fire alarms, detection systems and emergency lighting?
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Fire risk assessments in place, suitable and sufficient? (Date of FRA's)
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Have all observations raised during fire risk assessments been actioned?
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Fire doors and means of escape are serviceable with correct fittings i.e. Push bars etc.
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Stairways and areas beneath stairways are free from combustible sources.
6. Layout
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Area is clean, tidy and well kept.
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Adequate storage area provided.
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Floor in dining/restaurant area is free of obstructions, clean and well maintained.
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Floor in kitchen/food preparation area is free of obstructions and slip resistant.
7. Environment
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There is adequate ventilation.
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Temperature is comfortable.
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Lighting is adequate.
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Area is free from odors.
8. Emergency procedures
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Written evacuation procedures are displayed.
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Staff and students have participated in an evacuation drill (date of recent evacuation drill).
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Spill kits are available for any external or internal liquid spillage?
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Escape routes and emergency doors are clear.
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Procedures are in place for isolated workers.
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Emergency and hazard signage is clearly visible.
9. First Aid Facilities
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There are appropriate first aid and emergency facilities in the near vicinity and workers' and students are aware of them.
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Kits are clearly signed, stocked and contents are in-date.
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Names and contacts of first aiders, displayed and up to date (enter names of First Aiders and cert expiry date).
10. General Facilities
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Washing facilities are clean and functional.
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Are the stairs, passageways and store rooms well lit?
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Warning and Safety signage in good condition.
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Walls, windows, doors and furniture is in good condition.
11. Manual Handling
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Where applicable manual handling Procedures (SOP) are available.
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Trolleys or mechanical hoists are available and are being considered for heavy items or loads.
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Personnel in inspection area are inducted and trained in manual handling.
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Step ladders or safe steps available to access light items stored on high shelves.
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All manual task-related incidents have been adequately investigated and control measures implemented and reviewed.
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Staff have been consulted whether they are aware of safer ways to do the job.
12. Storage
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Materials stored in racks and bins wherever possible are not above shoulder height.
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Storage designed to minimize lifting problems I.e. heavy objects not stored on upper racks.
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Racking securely fixed to floor or wall.
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Racking is regularly inspected for serviceability.
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All food is properly wrapped, labelled, and dated.
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Food is stored 6 inches off floor or in walk-in cooling equipment.
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Are storage areas labelled appropriately and organized.
13. Slips and trips
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Warning signs are available and erected near spills.
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There are special provisions for slip resistance in wet areas.
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Guard rails and slip resistance are provided on ramps and stairs.
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Walkways are free of hazards, such as electrical leads.
14. Electrical safety
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All portable equipment has current test labels.
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Portable RCD device is available and has been tested.flexible cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.
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Power points are suitable for the location and are positioned safely.
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Power extension cables are used (not double adapters).
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Faulty equipment is quarantined.
15. Chemical Aspects
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MSDS (not older than 5 years) are available for staff and students reference and included in the hazardous substances register.
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There is an up to date easy to find and read list/register summary of all chemicals used.
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A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.
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Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.
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Decanted containers are labelled with name, risk and safety instructions.
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Origional containers have the manufacturer's label.
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Chemicals stored according to compatibility and bunded i.e in flammable or corrosive cabinets.
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Minimal amounts of corrosives stored, and/or used?
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Only flammables stored in flammable liquid cabinet.
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Are the warning signs on the cabinet legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).
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Waste chemicals and oils are stored correctly prior to disposal i.e. Bundled and protected from the weather.
16. Personal Protective Equipment
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Instruction and information of PPE are available.
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PPE store available well maintained and in good condition.
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Signage of PPE requirements displayed on equipment.
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Required PPE available.
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Appropriate signs displayed to standard requirements visible, correctly located and in good condition (inside and outside).
17. Noise
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A risk assessment on noise has been conducted where it is likely that workers are exposed to noise levels.
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Control measures have been put in place to reduce the risk of injury as a result of noise, the provision of personal hearing protection should be a final control measure.
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Staff and students have received information and training in relation to noise at the workplace.
18. Kitchen
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All bench surfaces in good condition. ( no cracks, damaged etc ).
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Thermometers are available and accurate.
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Thermometers have been calibrated and evidence of testing is available.
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Manuals are available for operating equipment and machinery.
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Emergency stops tested and are in working order.
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A maintenance register is in place for all equipment and machinery that requires regular maintenance.
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The moving parts of all machinery and equipment are guarded.
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All machines have appropriate safety signs and SOPs.
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Hazards such as sharps, glare, noise or fumes been identified.
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Cold room doors can be opened from the inside without a key.
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There is lighting and a light switch available for the cold room.
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The cold room/refrigerator is at the recommended temperature.
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Records are available for checks conducted ensuring cold room/refrigerator is at the recommended temperature.
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All gas pipes are clearly labeled.
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All hot liquid containers have lids to prevent scalds.
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Heat resistant gloves/mitts are available.
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A fume extraction system is in place serviced and used.
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Isolation valves are readily accessible and clearly labelled.
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Fly screens are fitted to windows.
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Outside doors have screens, are well-sealed, and are equipped with a self-closing device.
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There is a regular schedule of pest control.
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There is sufficient space for each person to perform their work.
19. Personal Hygiene
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Staff and students wear clean and appropriate clothing including shoes.
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Effective hair restraints are properly worn.
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Fingernails are short, unpolished, and clean. (no artificial nails).
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Hands are washed for 20 seconds under hot water with soap properly, frequently, and at appropriate times.
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Hand wash sinks are stocked with soap and disposable towels and have warm (not boiling) water.
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A hand washing / hand hygiene reminder notice is posted.
20. Other hazards
21. Action Plan to rectify Non-Compliances identified
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Observation
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Recommendation
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Observation
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Recommendation
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Observation
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Recommendation
22. Details of Follow-up Inspection
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Select date
23. Please sign, scan and email this final page of the report to the HS&E Manager.
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Auditor / inspector Name and Signature
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HoLS / Dept Manager Name and Signature
