• Audit Title

  • Conducted on

  • Prepared by

  • Location
  • Personnel present

Type of rooms/facilities being inspected

1. Layout

  • Area is clean, tidy and well kept.

  • Adequate working space provided for each staff member (11m3 per person based on 2.5m height, desk, chair and pedestal. Consider space if other furniture is within space).

  • Floor is free of obstructions and slip resistant if appropriate.

2. Environment

  • Temperature is comfortable.

  • Lighting is adequate.

  • There is adequate ventilation.

  • Area is free from odors

3. Emergency Procedures

  • Written evacuation procedures and exits displayed

  • Are spill kits available?

  • Portable fire extinguishers have been provided and maintained.

  • There are adequate type and number of Portable fire extinguishers.

  • Escape routes and emergency doors are clear.

  • Emergency doors are serviceable.

  • Fire Doors have been inspected and state date of recent inspection.

  • Fire Wardens trained within work area (or building if small building) and name/s of Fire Wardens.

  • Procedures are in place for isolated workers. Isolated workers refer to Lone Worker Code of Practice.

  • Emergency signage is clearly visible on means of escape and entrances.

4. First Aid Facilities

  • There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Monthly check sheets are used for Eye Wash bottles. State date of recent check.

  • Monthly check sheets are used for First Aid Kits. State date of recent check.

  • Monthly check sheets are used for Defibrillator. State date of recent check. State expiry date of battery and pads.

  • Names and contacts of first aiders displayed and up to date. State names of nearby First Aiders.

5. General Facilities

  • Washing / Toilet facilities are clean and functional.

  • Are stairs, passageways and store rooms well lit? (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).

  • General Warning and Safety signage in good condition and appropriate.

  • Isolation valves are readily accessible and clearly labelled.

  • Walls, windows, doors and furniture are in good condition.

6. Manual Handling

  • Where applicable manual handling procedures within the HS&E Code of Practice are available and being followed.

  • Trolleys are available and are being considered to transport heavy items or loads.

  • Step ladders or safe steps available to access light items stored on high shelves.

  • All manual handling task-related incidents have been adequately investigated and control measures implemented and reviewed.

  • Workers have been consulted to identify safer ways to do the job.

7. Storage

  • Materials stored in racks and shelving wherever possible are not above shoulder height.

  • Storage designed to minimise lifting problems i.e. heavy objects not stored on upper racks.

  • All shelving is labelled appropriately and organised. Labelling allows identification during inspections to report faults.

  • Shelving is inspected monthly (visual) and six monthly (detailed) and records of inspections are maintained.

  • Shelving securely fixed to the floor or wall.

8. Slips and Trips

  • Staff and students are inducted and trained in prevention of slips and trips.

  • Warning signs are available and erected near spills.

  • There are special provisions for slip resistance in regular wet areas.

  • Guard rails and slip resistance are provided on ramps and stairs.

  • All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.

  • Significant hazards have been identified and assessed and all the factors that will affect the risk has controls implemented.

  • Walkways are free of hazards, such as electrical leads.

9. Electrical Safety

  • Staff and students are inducted and aware of Electrical Safety and are following applicable HS&E Code of Practice.

  • All portable equipment has current test tags / labels. Refer to guidance on test frequency.

  • Flexable cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  • Power sockets are suitable for the location and are positioned safely.

  • Cable multi-adaptors are used correctly (no double box adapters and no 'daisy chaining').

  • Faulty equipment is labelled do not use or is quarantined.

10. Chemical / COSHH Aspects

  • Staff and students are inducted and aware of correct Chemical Handling and are following applicable HS&E Code of Practice?

  • MSDS (not older older than 5 years) are available for workers reference and included in the hazardous substances register.

  • There is an up to date easy to find and read list/register summary of all chemicals used and appropriate control measures.

  • A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.

  • Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  • Decanted containers are labeled with name, risk and safety instructions as per CLP regs.

  • Original containers have the manufacturer's label.

  • Chemicals and oils stored according to compatibility and bunded where necessary i.e. in flammable or corrosive cabinets.

  • Are minimal amounts of corrosives stored, and/or used?

  • Only flammables stored in flammable liquid cabinet / stores.

  • Small gas cartridges stored in cabinets not on open storage shelves.

  • Are the warning signs on the cabinet / store legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).

  • Are the warning signs on the cabinet / store appropriate to the chemicals stored within?

  • Are there warning signs on the office/classroom door to the main room where chemicals are stored? Emergency services to be aware before entering area.

11. Personal Protective Equipment

  • Instruction and information of PPE are available.

  • PPE store available, well maintained and in good order and separate from chemical store.

  • Signage of PPE requirements displayed in hazardous areas.

  • Required PPE available to staff and students.

  • Appropriate PPE signs displayed to standard requirements visible, correctly located and in good condition, (Inside and outside).

12. Noise

  • A risk assessment on noise has been conducted where it is likely that workers are exposed to dangerous noise levels.

  • Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.

  • Staff and students have received information and training in relation to noise at the workplace.

13. Equipment

  • Records are kept of maintenance, alterations and inspections.

  • Manufacturer's manuals and operator instructions are readily available.

  • Are records of training held for appropriately trained people if required for technical equipment?

  • Emergency stops tested and are working.

14. Equipment Guarding

  • Operators and maintenance personnel properly trained, familiar with the operation and set up of machinery and able to demonstrate safety features.

  • Where fixed guards are provided, they prevent operation of the machinery when open, the guards are prevented from opening while the machinery is in operation.

  • Guards protect against hazards to the rear and sides of machinery.

  • Pre-operational checks are conducted to ensure safety features are in working order.

  • Where it is not practical to provide guarding and people are required to operate or pass close to dangerous moving parts, a safe system of work is in place to reduce risk.

  • Warning signs and decals clearly visible.

  • Manufacturer's manuals are available for operators.

15. Storage and use of Gases

  • Gas lines are free of leaks, kinks, wear & tear.

  • Cylinder contents are identified.

  • Gas bottles are transported on trolleys where required.

  • When gas bottles are regularly used and fixed to trolleys are they moved back to a wall bracket to secure the cylinder and trolley when not in use?

  • Gas bottles are stored in external gas cages and correctly sign posted.

  • Cylinders are stored according to dangerous goods class and empty cylinders are separated from full ones.

16. Storage and Disposal of Waste

  • Is biological waste and chemical hazardous stored appropriately prior to disposal.

  • Are there separate waste disposal routes i.e. sharps, Bio, hazardous chemicals?

  • Name of Waste Management agency.

17. Workstation Environment

  • Is DSE workstation of an adequate design and layout?

  • Is there suitable seating?

  • Is there adequate workstation storage i.e. a pedestal?

  • Is the workstation clear of objects and equipment (on desk and beneath) to allow free movement?

  • Is area of workstation adequately illuminated (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).

18. Training

  • Have technicians and tutors completed the four mandatory HS&E e-learning courses; Fire Awareness, H&S Awareness, Environmental Awareness and DSE Awareness (incl DSE Self Assessment)?

  • Are the technicians and tutors appropriately competent (Specialist knowledge) to work in the area?

  • Has an analysis been conducted to identify any other training required, if so, what type?

19. Other Hazards

  • Additional hazards & observations

20. Action Plan to rectify Non Compliances Identified.

21. Date of Follow-Up Inspection

  • Select date

22. Please sign, scan and email this final page of the report to the HS&E Manager.

  • HoLS/Dept Manager Name & signature

  • Local Manager / Technician Name & signature

  • Health, Safety & Environment Manager Name & signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.