Information
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Audit Title
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Conducted on
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Prepared by
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Location
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Personnel present
Type of rooms/facilities being inspected
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- Classrooms
- Lecture Room
- Workshop
- Office
- Store
1. Layout
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Area is clean, tidy and well kept.
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Adequate working space provided for each staff member (11m3 per person based on 2.5m height, desk, chair and pedestal. Consider space if other furniture is within space).
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Floor is free of obstructions and slip resistant if appropriate.
2. Environment
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Temperature is comfortable.
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Lighting is adequate.
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There is adequate ventilation.
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Area is free from odors
3. Emergency Procedures
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Written evacuation procedures and exits displayed
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Are spill kits available?
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Portable fire extinguishers have been provided and maintained.
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There are adequate type and number of Portable fire extinguishers.
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Escape routes and emergency doors are clear.
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Emergency doors are serviceable.
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Fire Doors have been inspected and state date of recent inspection.
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Fire Wardens trained within work area (or building if small building) and name/s of Fire Wardens.
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Procedures are in place for isolated workers. Isolated workers refer to Lone Worker Code of Practice.
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Emergency signage is clearly visible on means of escape and entrances.
4. First Aid Facilities
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There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.
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Kits are clearly signed, stocked and contents are in-date.
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Monthly check sheets are used for Eye Wash bottles. State date of recent check.
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Monthly check sheets are used for First Aid Kits. State date of recent check.
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Monthly check sheets are used for Defibrillator. State date of recent check. State expiry date of battery and pads.
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Names and contacts of first aiders displayed and up to date. State names of nearby First Aiders.
5. General Facilities
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Washing / Toilet facilities are clean and functional.
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Are stairs, passageways and store rooms well lit? (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).
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General Warning and Safety signage in good condition and appropriate.
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Isolation valves are readily accessible and clearly labelled.
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Walls, windows, doors and furniture are in good condition.
6. Manual Handling
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Where applicable manual handling procedures within the HS&E Code of Practice are available and being followed.
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Trolleys are available and are being considered to transport heavy items or loads.
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Step ladders or safe steps available to access light items stored on high shelves.
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All manual handling task-related incidents have been adequately investigated and control measures implemented and reviewed.
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Workers have been consulted to identify safer ways to do the job.
7. Storage
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Materials stored in racks and shelving wherever possible are not above shoulder height.
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Storage designed to minimise lifting problems i.e. heavy objects not stored on upper racks.
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All shelving is labelled appropriately and organised. Labelling allows identification during inspections to report faults.
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Shelving is inspected monthly (visual) and six monthly (detailed) and records of inspections are maintained.
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Shelving securely fixed to the floor or wall.
8. Slips and Trips
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Staff and students are inducted and trained in prevention of slips and trips.
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Warning signs are available and erected near spills.
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There are special provisions for slip resistance in regular wet areas.
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Guard rails and slip resistance are provided on ramps and stairs.
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All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.
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Significant hazards have been identified and assessed and all the factors that will affect the risk has controls implemented.
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Walkways are free of hazards, such as electrical leads.
9. Electrical Safety
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Staff and students are inducted and aware of Electrical Safety and are following applicable HS&E Code of Practice.
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All portable equipment has current test tags / labels. Refer to guidance on test frequency.
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Flexable cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.
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Power sockets are suitable for the location and are positioned safely.
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Cable multi-adaptors are used correctly (no double box adapters and no 'daisy chaining').
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Faulty equipment is labelled do not use or is quarantined.
10. Chemical / COSHH Aspects
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Staff and students are inducted and aware of correct Chemical Handling and are following applicable HS&E Code of Practice?
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MSDS (not older older than 5 years) are available for workers reference and included in the hazardous substances register.
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There is an up to date easy to find and read list/register summary of all chemicals used and appropriate control measures.
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A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.
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Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.
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Decanted containers are labeled with name, risk and safety instructions as per CLP regs.
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Original containers have the manufacturer's label.
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Chemicals and oils stored according to compatibility and bunded where necessary i.e. in flammable or corrosive cabinets.
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Are minimal amounts of corrosives stored, and/or used?
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Only flammables stored in flammable liquid cabinet / stores.
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Small gas cartridges stored in cabinets not on open storage shelves.
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Are the warning signs on the cabinet / store legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).
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Are the warning signs on the cabinet / store appropriate to the chemicals stored within?
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Are there warning signs on the office/classroom door to the main room where chemicals are stored? Emergency services to be aware before entering area.
11. Personal Protective Equipment
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Instruction and information of PPE are available.
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PPE store available, well maintained and in good order and separate from chemical store.
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Signage of PPE requirements displayed in hazardous areas.
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Required PPE available to staff and students.
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Appropriate PPE signs displayed to standard requirements visible, correctly located and in good condition, (Inside and outside).
12. Noise
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A risk assessment on noise has been conducted where it is likely that workers are exposed to dangerous noise levels.
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Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.
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Staff and students have received information and training in relation to noise at the workplace.
13. Equipment
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Records are kept of maintenance, alterations and inspections.
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Manufacturer's manuals and operator instructions are readily available.
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Are records of training held for appropriately trained people if required for technical equipment?
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Emergency stops tested and are working.
14. Equipment Guarding
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Operators and maintenance personnel properly trained, familiar with the operation and set up of machinery and able to demonstrate safety features.
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Where fixed guards are provided, they prevent operation of the machinery when open, the guards are prevented from opening while the machinery is in operation.
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Guards protect against hazards to the rear and sides of machinery.
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Pre-operational checks are conducted to ensure safety features are in working order.
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Where it is not practical to provide guarding and people are required to operate or pass close to dangerous moving parts, a safe system of work is in place to reduce risk.
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Warning signs and decals clearly visible.
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Manufacturer's manuals are available for operators.
15. Storage and use of Gases
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Gas lines are free of leaks, kinks, wear & tear.
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Cylinder contents are identified.
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Gas bottles are transported on trolleys where required.
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When gas bottles are regularly used and fixed to trolleys are they moved back to a wall bracket to secure the cylinder and trolley when not in use?
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Gas bottles are stored in external gas cages and correctly sign posted.
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Cylinders are stored according to dangerous goods class and empty cylinders are separated from full ones.
16. Storage and Disposal of Waste
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Is biological waste and chemical hazardous stored appropriately prior to disposal.
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Are there separate waste disposal routes i.e. sharps, Bio, hazardous chemicals?
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Name of Waste Management agency.
17. Workstation Environment
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Is DSE workstation of an adequate design and layout?
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Is there suitable seating?
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Is there adequate workstation storage i.e. a pedestal?
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Is the workstation clear of objects and equipment (on desk and beneath) to allow free movement?
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Is area of workstation adequately illuminated (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).
18. Training
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Have technicians and tutors completed the four mandatory HS&E e-learning courses; Fire Awareness, H&S Awareness, Environmental Awareness and DSE Awareness (incl DSE Self Assessment)?
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Are the technicians and tutors appropriately competent (Specialist knowledge) to work in the area?
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Has an analysis been conducted to identify any other training required, if so, what type?
19. Other Hazards
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Additional hazards & observations
20. Action Plan to rectify Non Compliances Identified.
21. Date of Follow-Up Inspection
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Select date
22. Please sign, scan and email this final page of the report to the HS&E Manager.
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HoLS/Dept Manager Name & signature
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Local Manager / Technician Name & signature
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Health, Safety & Environment Manager Name & signature
