MADEC Client WHS Assessment - Vessel Safety - Site Assessment Only 2024

Title Page

Company name
Location
Type of business
Company representative (name and title)
Conducted on
Prepared by (name and title)

Section 4. Site Assessment

Location of the worksite
Date of site assessment

General housekeeping and environment

1. Do MADEC workers have access to adequate amenities and facilities? i.e., access to shade during breaks, somewhere to eat their food away from workplace hazards, food storage, drinking water, toilets, and handwashing facilities during work. TIP: take a photo of the facilities, or explain in the notes what you observed at the time of the visit. NOTE: Where work is carried out in the field, describe in the notes the amenities that are provided, and how workers can easily access these.
Explain how workers in the field have convenient access to amenities and facilities such as chariots or vans equipped with containers of water, portable toilets, and shaded areas for taking work breaks.
2. Is there adequate lighting and ventilation to safely perform the work? TIP: take a photo of navigation lights, cabins, deck spaces, and navigation areas and windows, hatches and vents that can be opened for fresh air, or explain in the notes what you observed at the time of the visit.
3. Are floors and surfaces designed as non-slip, comfortable and durable, and maintained for the tasks being undertaken, and do not present a risk to health and safety? TIP: take a photo of floor surfaces, or explain in the notes what was observed at the time of the visit.
4. Are the risks associated with extreme temperatures effectively controlled? Please consider the work tasks performed, the working environment, and the temperature when assessing the controls in place. TIP: examples include insulation of vessel's interior, fans, vents or hatches, shade awnings or sunshades and air conditioning in cabin. Explain these controls in the notes.
5. Are first aid kits available on the vessel, and suitably trained first aiders on all shifts (provide details of first aid arrangements)? TIP: take a photo of first aid kits on the vessel, or explain in the notes where kits are located.
6. Are the risks associated with working on water effectively controlled? TIP: take a photo of life jackets, fall prevention, such as guardrails, safety nets, non-slip surfaces, gangways, ladders, handrails, weather monitoring, man overboard procedures. Explain these controls in the notes.
7. Are the risks associated with working off shore effectively controlled? TIP: buddy system, sufficient lighting, safety briefings, two-way radios or satellite phones, emergency response procedures. Explain these controls in the notes.
8. Are the risks associated with fatigue effectively controlled? TIP: work hour limits, rotations or workload monitoring. Explain these controls in the notes.

Information and Instruction

9. Is signage displayed of the general alarm to alert crew of an emergency and first aid kits? TIP: take a photo of the emergency alarm, and first aid signage.
10. What guidance do you offer to employees regarding hygiene measures in the workplace to prevent infections related to injuries?
11. Where is the nearest medical clinic/facility? TIP: provide the name and location of the nearest medical facility.
12. Are workers provided with information on an Employee Assistance Program and/or mental health support contact details? TIP: take a photo of the EAP or mental health support contact information provided to workers, or explain in the notes how workers are informed of mental health support available to them.
Inform the client that MADEC has resources it can provide for this purpose. These can be accessed by the Account Manager via the intranet.

Section 5. Worksite Hazard Management

Vessel Safety

1. Will MADEC workers be interacting with machinery and equipment on the vessel? TIP: If yes, describe in the notes the type of machinery and equipment workers will be interacting with. For example, engine maintenance, hull inspections, electrical system checks, testing of safety equipment.
1. a) What safety measures have been implemented to ensure that the equipment is safe for workers to work with and be around? e.g., maintenance routine, pre-start checks, safety equipment checks (life jackets, fire extinguishers, emergency flares, first aid kits, navigation lights).
1. b) Will MADEC workers be operating a vessel?
1. b) i) Explain how the host ensures MADEC workers are adequately trained and instructed on how to safely operate the machinery and equipment. e.g., through practical assessments, maintaining training records, seeking feedback from workers, and observing their performance during tasks.
2. Will MADEC workers be expected to operate the vessel? i.e., boat license. If yes, detail in the notes type of license required depending on size and type of vessel and jurisdiction.
2. a) Do existing MADEC workers, who operate a vessel requiring a Boat License, hold the appropriate license? TIP: If yes, take a photo of the workers Boat License.
Instruct MADEC worker to immediately cease operating the equipment, and notify the MADEC Chief Operating Officer, and/or the HR Manager.
3. a) Safe Work Procedure available and accessible
3. b) Records of training and competency kept at the worksite
3. c) Start-up checks are completed before every use and records are available at the worksite
3. d) Adequate PPE is available at the worksite including helmets that conform to Australian Standards, life jackets, hard hats, safety boots, gloves, eye protection.

Electrical

4. What electrical equipment and appliances will MADEC workers interact with in the workplace?
4. a) Does electrical equipment appear to be in good condition? TIP: take a photo of the electrical equipment and leads in the working areas where workers will be performing tasks, as well as a picture of the tag indicating the date of the last test and the date of the next scheduled test, or explain in the notes what you observed at the time of the visit.

Falling Objects

5. Is there a risk of objects falling from height and injuring a MADEC worker?
5. a) Are loads secured to prevent them from falling from one level to another e.g., isolation/no-go zones, fall prevention, fall arrest systems, PPE, signage? TIP: take a photo of objects stored at height that could potentially fall on a worker, and the risk controls in place to prevent the fall e.g., securing of loose items, guardrails and barriers, or netting, explain in the notes what you observed at the time of the visit.

Hazardous Chemicals

6. Will any MADEC workers be exposed to hazardous chemicals while at work? Tip: Consider all hazardous chemicals that are used at the workplace, that could be applied to products or materials that workers are exposed to.
6. a) Do you maintain a register of all hazardous chemicals and are Safety Data Sheets available for hazardous chemicals workers are exposed to? TIP: take a photo of the hazardous chemicals register, and a sample of Safety Data Sheets, or explain in the notes where the register and Safety Data Sheets are located, and if they are accessible to workers.
6. b) Do you have an eye wash station or eye cups /eye wash solution and is it easily accessible to workers who may be exposed to chemical burns? TIP: take a photo of the location of the eye wash station, or explain in the notes where this is located.

Manual Tasks

7. What measures have you implemented to minimise the risks associated with manual tasks? e.g., work area design and layout, availability of mechanical aides such as winches, hoists, davits, dollies, carts, pallet jacks, adherence to weight limits, ensuring comfortable working surface heights, job rotation, and introducing variety to reduce repetition and static postures. TIP: take a photo of any aides used to control the risk, or explain in the notes what you observed at the time of the visit.

Tools, Equipment + Knives

8. What specific guidelines do you give to workers regarding the secure storage of knives and sharp objects when they are not being used?

Working at Heights

9. Will any MADEC workers be required to work at heights where there is a risk of fall?
9. a) Are specific control measures are in place to manage the risks associated with falls? i.e., guardrails, safety nets, handrails, fall arrest systems, etc. TIP: take a photo of the work areas where workers will need to work at heights, and the controls in place to prevent falls e.g., guardrails, or explain in the notes what you observed at the time of the visit.

Confined Space

10. Will any MADEC workers be required to work in confined spaces? Note: A confined space in refers to an enclosed or partially enclosed space not primarily for human occupancy, at atmospheric pressure, that poses risks due to harmful airborne contaminants, unsafe oxygen levels, or engulfment. These typically include tanks and compartments.
10. a) Are confined space entry permits required for entry? TIP: take a photo of the confined space risk controls e.g., confined space entry permit, atmospheric monitoring equipment, training records, or explain in the notes what you observed at the time of the visit.
10. b) Do MADEC workers need to complete confined space training before they are allowed to perform such work?

Validation of Risk Control Measures

Has the Client WHS Assessment identified adequate risk controls for all hazards identified in the JSA?
- Yes, the Client WHS Assessment has validated the risk controls for all hazards deemed relevant to the job in the JSA
- No, the Client WHS Assessment has not yet validated the risk controls for all hazards deemed relevant to the job in the JSA
Escalate to the Regional Manager for discussion with the WHS Consultant, HR Manager and/or Director Labour Hire.

Next Review

Next review date Note: the review date is 6 months from the date the site assessment was completed.
Has the review been set as a reminder in the email calendar?
Schedule the review date on your email calendar. If you need assistance, please ask a MADEC team member.