Major Site Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Prior to commencing this report the previous reports must be reviewed and outstanding points of action must be updated.

Previous Audit Report

• What were the points requiring action from the previous audit report?

• Have all points requiring action been completed prior to this new audit? If not they must be listed here and also included as part of this new audit with updated details.

  Yes

  No

  N/A

Previous Hazard - Near Miss - Incident Reports

• Review all reports that have been carried out since the last major site audit and answer the following questions

• What are the report document numbers?

• Are the hazards that caused these reports still present? Provide details

  Yes

  No

  N/A

• Has any action been taken to rectify these hazards? Provide details

  Yes

  No

  N/A

New Hazard - Near Miss - Incident Reports

• Have there been any hazard reports, near misses, incident reports since the last major site audit? If yes provide copies for head office

  Yes

  No

  N/A

Training

• Review the current training registers for this site prior to commencing

• Are all the staff members who work on this site trained in all required areas?

  Yes

  No

  N/A

• Who is not adequately trained?

• When will they be trained by?

  Date

Manual handling

• Where possible. Choose a staff member on site and a specific task relating to manual handling for them to carry out. Inspect their method and revert to manual handling procedures.

• Who did you select to carry out the manual handling task?

• What task did you have them perform?

• Did they carry out this task as per our manual handling procedures?

  Yes

  No

  N/A

• Do they require further training in order to be able to carry out a manual handling task as per our manual handling procedures?

  Yes

  No

  N/A

• When will they be trained by?

  Date

Communications

• Is there a phone on site?

  Yes

  No

  N/A

• Is it in working order?

  Yes

  No

  N/A

• If there is a cleaner on site at the time of the inspection do they have the phone with them?

  Yes

  No

  N/A

Smoking Policy

• If there is a cleaner on site are they smoking?

  Yes

  No

  N/A

• Is there any evidence that any of our staff may be smoking during their working hours on site?

  Yes

  No

  N/A

• Is there a legal designated smoking area on site?

  Yes

  No

  N/A

PPE

• If there is a staff member on site are they wearing the appropriate PPE for the task they are undertaking?

  Yes

  No

  N/A

• Do we have the appropriate PPE equipment on site to cover all the specific tasks on this site?

  Yes

  No

  N/A

• Is all PPE equipment in good working condition?

  Yes

  No

  N/A

Security

• If there is a cleaner on site do they have keys with them?

  Yes

  No

  N/A

• Are they handling the keys in a safe manner I.e. do thy have the keys on a secure lanyard or a secure clip? Note loose in a pocket is not considered secure.

  Yes

  No

  N/A

• Do we have a set of supervisor keys or access to keys when the site cleaners are off duty?

  Yes

  No

  N/A

Infection Control - Sharps Control

• Do we have sharps containers available?

  Yes

  No

  N/A

• Do we have sufficient equipment to handle the collection of needles and other dangerous items?

  Yes

  No

  N/A

• If possible have a staff member demonstrate how they would collect a needle or dangerous object.

  Yes

  No

  N/A

• Who did you choose to carry out this task?

• Have they carried this out safely following our procedure guidelines?

  Yes

  No

  N/A

• Do they require further training to carry out handling of sharps and or dangerous objects?

  Yes

  No

  N/A

• When will they be trained by?

  Date

Uniforms - I.D

• Review the uniform And I.D registers prior to commencing

• Do all the staff members at this site have uniforms?

  Yes

  No

  N/A

• Do all the staff members have I.Ds?

  Yes

  No

  N/A

• Who does not have a uniform?

• When will they have uniforms by?

  Date

• Who does not have an I.D?

• When will they have I.Ds by?

  Date

• If there is a cleaner on site are they wearing their uniform and identification properly?

  Yes

  No

  N/A

Chemicals

• Are their chemicals in the cleaners area?

  Yes

  No

  N/A

• Is there appropriate bundling in the cleaners area?

  Yes

  No

  N/A

• Are the chemicals stored correctly in the bundling? I.e. chemical types separated into different bundling trays

  Yes

  No

  N/A

• Are the labels on the chemicals legible?

  Yes

  No

  N/A

• Are there any dangerous class chemicals in the cleaners area?

  Yes

  No

  N/A

• Are there class 3 flammable liquid chemicals in the cleaners areas?

  Yes

  No

  N/A

• Are there class 8 corrosive chemicals in the cleaners areas?

  Yes

  No

  N/A

• Are these stored in bundling trays separate from other chemicals?

  Yes

  No

  N/A

• Are the class 3 and class 8 chemicals segregated from each other? I.e. separated by more than 1 metre. If the answer is no then these chemicals can not be stored in the same area.

  Yes

  No

  N/A

• Is there a chemical register in the cleaners area?

  Yes

  No

  N/A

• Area there appropriate up to date MSDS sheets covering ALL chemicals in the cleaners area?

  Yes

  No

  N/A

• Is there appropriate chemical storage and dangerous goods signage in the cleaners areas and app applicable areas? I.e. on the bundling trays, on external cupboard doors, on external storage doors, on cleaners room doors?

  Yes

  No

  N/A

• Are chemicals being decanted in the cleaners area?

  Yes

  No

  N/A

• Are chemicals being decanted in using the appropriate methods as per our procedures?

  Yes

  No

  N/A

Equipment

• Is colour coded equipment being used on this site?

  Yes

  No

  N/A

• Is their appropriate signage or information explaining the colour coding system?

  Yes

  No

  N/A

• Is their any equipment that is not functioning properly on site?

  Yes

  No

  N/A

• Has any non functioning equipment been previously reported prior to this audit?

  Yes

  No

  N/A

• Has the non functioning equipment been labelled as "Danger do not use" while it is non functioning?

  Yes

  No

  N/A

• Itemise the current heavy equipment on site

• Is all equipment up to date with test and tags?

  Yes

  No

  N/A

• Is all the equipment being stored correctly? If not provide details

  Yes

  No

  N/A

• Is all the equipment in working order? If not provide details.

  Yes

  No

  N/A

First Aid

• Is there a first aid kit in the cleaners area?

  Yes

  No

  N/A

• Is the first aid kit sufficiently stocked?

  Yes

  No

  N/A

• Is there visible signage showing that there is a first aid kit in the cleaners area?

  Yes

  No

  N/A

Housekeeping

• Is the cleaners room neat, tidy and in a safe and presentable state? If not provide details

  Yes

  No

  N/A

• Is there a visible emergency contact list in the cleaners area? If not what are the procedures in place for emergencies?

  Yes

  No

  N/A

Emergency Procedures - Method Statements - Risk Assessments

• Are the staff aware of emergency procedures such as evacuation plans? If possible query a staff member on emergency plans and provide detailed response on what their understanding is.

  Yes

  No

  N/A

• Are the staff aware of how to report hazards, near misses, incident reports? If possible query a staff member on a hypothetical scenario and detail what their response is.

  Yes

  No

  N/A

• Is there sufficient barricades, signage readily available to respond to spills and clean ups?

  Yes

  No

  N/A

• Are safe work method statements available for specific cleaning duties carried out on site?

  Yes

  No

  N/A

Review and Conclusion

• Please provide an overview of site audit findings. Include a brief listing of action points and due dates for easy review.

• I hereby acknowledge this report to be a fair and accurate reflection of the inspected site.

  Sign