MANAGEMENT OF HEALTH AND SAFETY AUDIT (HSG65)

1. Is there a written health and safety policy in place?

2. Does the policy contain a statement, organisation (including individual responsibilities) and arrangements?

3. Has the policy been signed and dated (within 12 months) by the person responsible for the overall health and safety of the workforce?

4. Has the workforce been briefed on the contents of the policy?

5. Is there a signed record of the entire workforce to acknowledge a receipt and understanding of the policy?

6. Can the workforce access the company policy?

7. Is the Health & Safety Law poster on display in a prominent position? Is it completed correctly?

8. Is a copy of the company’s Employee Liability insurance certificate on display in a prominent position?

1. Does the company have a competent person who advises on Health & Safety?

2. Does the company have an organisational chart? Is the person identified within the chart?

3. Are Managers and supervisors, who have responsibilities for health & safety matters, been made aware of their responsibilities, duties accountabilities and reporting lines?

4. Are safety objectives, targets and training profiles included into all staff’s annual appraisals?

5. Have individuals been selected to react in an emergency i.e., fire wardens and first aiders?

1. Is there a H&S plan to ensure continuous improvement in health & Safety?

2. Has the plan been brought to the attention of those on site – managers, workforce, contractors, etc?

3. Do individuals who have responsibilities, as defined by the plan, been given agreed time scales to action these requirements?

4. Is the H&S plan reviewed on a regular basis?

5. Is the site SHE performance measured against an appropriate set of key performance indicators?

6. Have foreseeable emergencies been identified and suitable site emergency plans/procedures been developed?

7. Are there effective arrangements for keeping the emergency plan up to date?

8. Are there adequate arrangements and resources for implementing the site emergency plan?

9. Is there a system for recording and controlling access and egress to the site?

10. Has an SHE filing system been set up?

11. Is the company able to keep up to date with changes in SHE legislation?

1. Is there a system in place to check and ensure the competence of new starters?

2. Are all new employees medically assessed?

3. Are all new employees given a “basic safety” induction course?

4. Are needs of:<br>- Young persons (under 18)<br>- Pregnant or nursing mothers<br>- Disabled Persons<br>Considered?

5. Are measures in place to ensure that an ongoing health & safety training needs analysis is undertaken for all staff?

6. Are specialist health & safety training programmes in place for:<br>- First aid<br>- Fire<br>- Manual Handling<br>- COSHH<br>- DSE Assessor<br>- Asbestos

7. Are training records up to date and reviewed on a regular basis? (A copy of the training records should be available for the safety inspection)

8. Are attendance records and certificates kept for all training attended?

9. Is on the job training recorded?

10. Are driving licences checked annually for any penalties or restrictions for staff who drive on work related business and claim business mileage?

2. Is there a health & safety committee to discuss routine safety issues?

3. Is the health & safety committee comprised of a cross section of the workforce?

4. Does the committee meet at least on a quarterly basis?

5. Is a pre-circulated agenda produced prior to the meeting being held?

6. Are actions minutes – responsibilities/time scales produced and widely circulated?

7. Are posters, bulletins and articles used to help communicate the message of Health & Safety?

8. Are sufficient Health & Safety notice boards made available and regularly maintained and updated?

9. Is relevant information from other sources – HSE, Client, Trade Union – made available on the board?

10. Do frequent team briefings take place? Do they include safety/risk analysis and open discussion?

11. Are suitable signs erected in accordance with safety signs regulations 1996?

12. Do safe working procedures exist for activities that are carried out on a frequent basis and have a potential for harm? Can operators access these procedures?

13. Is there a suitable permit system in place to control maintenance/contractor operations and other potentially hazardous work?

1. Is there a documented procedure for conducting risk assessments?

2. Is the workforce aware of this procedure?

3. Have the people responsible for conducting risk assessments, attended a risk assessors training course?

4. Has an inventory been compiled of areas/activities for risk assessments?

5. Is information entered on the risk assessments accurate and a true reflection of work activity?<br>5 risk assessment sheets will be requested and reviewed at random during the course of the inspection."

6. Has the organisation identified its “key” risks?<br>Lone working/security

7. Are third parties’ involvement of public/visitors/contractors been considered?

8. Are the assessments reviewed on a regular basis by management? (minimum annually)

9. Do supervisors monitor and review changes to risk assessments on a regular basis?

10. Are procedures in place to implement changes to risk assessments and supporting documentation and reinstruct/train effected personnel?

11. Is the workforce aware of risk information?

1. Is there a documented procedure for conducting COSHH assessments?

2. Is the workforce aware of this procedure?

3. Have the people responsible for conducting COSHH assessments attended a COSHH assessors training course?

4. Does an inventory/COSHH index exist for all chemicals used onsite?

5. Are MSDs available for ALL substances used onsite?

6. Is the information entered on the COSHH assessments accurate and a true reflection of work activity?<br>5 COSHH assessments sheets will be requested and reviewed.

7. Are the assessments reviewed on a regular basis by management? (minimum annually)

8. Are procedure in place to implement changes to COSHH assessments and supporting documentation and reinstruct/trin effected personnel?

9. Is the workforce aware of risk information?

10. Does the organisation have a “Drug and Alcohol” policy?

1. Is there a documented procedure for conducting manual handling assessments?

2. Is the workforce aware of this procedure?

3. Have the people responsible for conducting manual handling assessments, attended a manual handling assessors training course?

4. Is there an inventory/manual handling index for all manual tasks undertaken by the company?

5. Is the information entered on the manual handling assessment accurate and a true reflection of work activity?<br>5 manual handling assessment sheets will be requested and reviewed at random during the course of the inspection

6. Are the assessments reviewed on a regular basis by management? (minimum annually)

7. Are procedures in place to implement changes to manual handling assessments and supporting documentation and reinstruct/train effected personnel?

8. Is the workforce aware of the risk information?

1. Have DSE workstation assessments been undertaken by a “competent” person?

2. Are written DSE assessments kept up to date and held?

3. Are DSE assessments reviewed at least on an annual basis?

4. Are DSE workstations equipped to meet essential safety requirements?

5. Are all members of the workforce aware of the requirement to report to their line manager any potential RSI/WRULD type symptoms?

1. Are suitable and sufficient fire notices in place?

2. Are fire exits clearly signed?

3. Are appropriate fire extinguishers present and are these mounted and suitably signed?

4. Are appropriate fire detection and warning systems in place?

5. Does a competent person check extinguishers, fire detection and warning systems on a regular basis?

6. Have all staff members undertaken (biennial) fire extinguisher training?

7. Is there a suitably appointed person (plus deputy) to make head counts in an emergency situation?

8. Are fire evacuation drills conducted (minimum 6 monthly basis) and recorded?

9. Have suitable emergency assemble points been identified?

10. Is all information relating to the fire safety kept together in a single location for audit/inspection purposes? Site fire file etc

11. Have Fire Risk Assessment FRA been completed?

12. Is the name of the person with the ultimate responsibility for fire safety displayed within the premises?

1. Have suitable numbers of trained first aiders been appointed for the working areas?

2. Are details of the first aiders posted on the safety notice boards and drawn to the attention of workforce and visitors/guests?

3. Are suitable first aid boxes and equipment available and mounted at strategic positions around the working areas?

4. Are first aid boxes checked on a regular basis to ensure contents are suitable and sufficient?

5. Are emergency contact numbers and instructions on what to do in the event of an emergency published on the safety notice board?

6. Is an accident book in place to record accidents and first aid treatment? Does it meet the requirements of the DPA?

1. Has PAT testing been carried out for all electrical equipment? Are suitable records in place?

2. Has PAT test been carried out by a competent person? Are suitable records in place?

3. Does the equipment supplied on a lease basis by any hire company have the relevant certification of conformity?

4. Is there a suitable log in existence to report any defective equipment?

5. Are the workforce suitably trained and instructed in the safe use of plant/equipment?

6. Are staff competent to drive company vehicles? Are licences checked on a regular basis?

7. Can all equipment be electrically isolated?

8. Are all electrical cords, plugs, switches etc in a safe condition and is cabling managed effectively?

9. Is all work equipment part of a planned maintenance schedule?

10. Has all lifting gear/equipment been identified and part of an adequate inspection schedule?

11. Hall all ladders/steps and access platforms been identified and part of an adequate inspection schedule?

12. Have all pressure vessels been identified and part of a adequate inspection schedule?

13. Does a register exist to monitor the issue of PPE?<br>Is this completed at least annually?<br>PPE issue register.

1. Does the working area afford adequate lighting, heating, ventilation and humidity control?

2. Do workforce know how and where to report any complaints associate with working conditions?

3. Are areas of access and egress (particularly fire evacuation routes) free from any debris, obstructions etc?

4. Are these areas inspected and tidied on a regular basis by nominated members of the workforce?

5. Are there adequate welfare facilities available to all the workforce (toilets, potable or bottled water), restrooms etc?

6. Does the organisation have a clear no smoking policy?

7. Are there suitable smoking areas available?

8. How many of the workforce has complained about their working conditions in the past quarter? How are their concerns raised?

9. Has a noise assessment of the workplace been completed?

10. Has an asbestos survey been completed? Is a register available for inspection?

11. Have all confined spaces been identified on site?

12. Physical evaluation of workshop.

13. Physical evaluation of production site.

14. Physical evaluation of the office

15. Is there a clear unambiguous demarcation of zones?

16. Have traffic routes been suitably identified and are they maintained?

1. Are safety inspections conducted in the workplace on a regular basis? (minimum monthly)

2. Are these inspections carried out by a competent person?

3. Are logs/records kept of any significant findings and are they available for inspection?

4. Is there a system in place to track actions specified as a result of these inspections?

5. Are the findings made known to any senior managers etc?

6. Is there a policy/procedure for medical screening/surveillance?

7. Are waste transfer notes retained for all waste that is disposed of via registered waste carriers?

8. Does the organisation transport waste material? Is it registered with the EA?

9. Does the company need to register under the “Hazardous Waste Regulations”?

10. Is there a system for analysing data from accidents/incidents and near misses?

11. Are staff members aware of the accident/incident reporting procedures and have access to the appropriate forms/systems for reporting?

12. Are staff members aware of the hazard/near miss reporting [procedure and have access to the appropriate forms/systems for reporting?