General Health and Safety Audit

• Audit Title

• Client name

• Address

• Prepared by

• Personnel assisting in audit

• Conducted on

  Date

Executive summary

Introduction

HSG65 Management System

• General health and safety information

• Is there employer liability insurance and if yes state start and end date of insurance

  Yes

  No

  N/A

• Is there a written health and safety policy

  Yes

  No

  N/A

• Does the policy summaries the safety management system

  Yes

  No

  N/A

• Does the policy make a commitment to the safety of employees

  Yes

  No

  N/A

• Is the policy signed and dated by the Chief Executive (or similar senior person) and up to date.

  Yes

  No

  N/A

• Organising for health and safety

• Is the policy published and available to all employees?

  Yes

  No

  N/A

• Does the policy explain how to deal with health and safety issues?

  Yes

  No

  N/A

• Is posts specific safety responsibilities (including emergency response) identified?

  Yes

  No

  N/A

• Does the policy identify the source of competent assistance and/or competent persons?

  Yes

  No

  N/A

• Does the policy outline the approach to health and safety training, recruitment and the introduction of new equipment or ways of working?

  Yes

  No

  N/A

• Does the policy outline the approach to employees health and safety?

  Yes

  No

  N/A

• Does the policy make reference to the general duties of employees, managers and directors?

  Yes

  No

  N/A

• Does the policy make reference to the provision of health and safety information to employees?

  Yes

  No

  N/A

• Does the policy describe the procedures for consultation and participation with employees on safety matters?

  Yes

  No

  N/A

Planning for and controlling health and safety

• Does the policy make reference to the assessment and control of risks?

  Yes

  No

  N/A

• Does the policy make reference to the assessment and control of risks to young persons (Under the age of 18)?

  Yes

  No

  N/A

• Does the policy make reference to the assessment and control of risks to new and expecting mothers?

  Yes

  No

  N/A

• Does the policy make reference to the procedures for serious and imminent danger (response to fire, major release of chemicals, collapse of structure etc)?

  Yes

  No

  N/A

• Does the policy make reference to the arrangements for contact with the emergency services?

  Yes

  No

  N/A

• Is there reference to co-operation in respect of safety shared premises, if appropriate?

  Yes

  No

  N/A

• Do plans make reference to any special arrangements for ensuring the safety of visitors, contractors and temporary employees, including agency staff?

  Yes

  No

  N/A

• Does the policy make reference to the control of any of the companies activities that may affect the general public?

  Yes

  No

  N/A

• Setting health and safety objectives

• Have suitable and sufficient health and safety objectives been set?

  Yes

  No

  N/A

• Have long-term and short-term objectives been set?

  Yes

  No

  N/A

• Are objectives SMART?

  Yes

  No

  N/A

• Have safe targets been set?

  Yes

  No

  N/A

• Is there a link between health and safety objectives and personal targets?

  Yes

  No

  N/A

• Monitoring for health and safety

• Does the policy make reference to safety inspections, audits, incident and accident investigation and the follow up?

  Yes

  No

  N/A

• Does the policy make reference to the monitoring of health and safety?

  Yes

  No

  N/A

• Does the policy make reference to the monitoring of the learning environment?

  Yes

  No

  N/A

• Inspections

• Is there a system for recording results of active monitoring and taking action where appropriate?

  Yes

  No

  N/A

• Is there a requirement for all incidents and accidents to be investigated?

  Yes

  No

  N/A

• Is there a procedure for incident and accident investigation and the recording of results?

  Yes

  No

  N/A

• Is responsibility for investigation clearly allocated?

  Yes

  No

  N/A

• Have those responsible for investigation been properly instructed and/or trained?

  Yes

  No

  N/A

• Is every place and activity in the company subject to a scheme of active monitoring (safety inspections, safety tours, safety surveys and safety management audits)?

  Yes

  No

  N/A

• Is responsibility for monitoring clearly allocated?

  Yes

  No

  N/A

• Have those responsible for carrying out active monitoring been properly trained?

  Yes

  No

  N/A

• is there provision for assistance with active monitoring?

  Yes

  No

  N/A

• Are there set frequencies for active monitoring?

  Yes

  No

  N/A

• Reviewing the health and safety management system

• Is there a formal management procedure for reviewing health and safety performance? That covers:<br> * All departments<br> * results of active monitoring<br> * results of reactive monitoring<br>

  Yes

  No

  N/A

• Are the results of reviews recorded in annual or self-assessment reports?

  Yes

  No

  N/A

• Are targets for future health and safety performance set and incorporated into action plans?

  Yes

  No

  N/A

• Is the policy and organisation reviewed at senior management level each year and updated where necessary?

  Yes

  No

  N/A

• Are actions identified with individuals tracked and actions completed recorded?

  Yes

  No

  N/A

Control of health and safety

• Health and safety post and responsibilities

• Is there a director appointed as being responsible for health and safety?

  Yes

  No

  N/A

• Is there a clear structure for selecting persons with health and safety responsibilities within their appointed job role?

  Yes

  No

  N/A

• Accountability and setting performance standards

• Is safety incorporated into the job description of all employees from senior managers to operatives?

  Yes

  No

  N/A

• Do the appraisals of employees include an assessment of their safety performance and their achievements of safety objectives?

  Yes

  No

  N/A

• Do senior management, and all other levels of management and supervisory levels show commitment to health and safety?

  Yes

  No

  N/A

• Competence (selection, induction and training)

• Do those responsible for recruitment know:<br> * The hazards in the job role?<br> * The qualities required to do the job safely?<br> * Of the need to gauge the suitability of the job for young persons?

  Yes

  No

  N/A

• Are physical capabilities taken into account on selection such as: strength, height and any other special requirements for the post?

  Yes

  No

  N/A

• Is there a requirement for hearing, eyesight test or any other tests before the person is appointed?

  Yes

  No

  N/A

• Are candidates asked general health and safety questions relevant to their role at interview?

  Yes

  No

  N/A

• Are candidates with specific health and safety requirements such as: driving, machine operations, management or supervisory roles asked relevant questions and original certificates seen at interview?

  Yes

  No

  N/A

• Are young persons (under 18) immaturity, special needs and lack of experience taken into account relation to the job role they are being interviewed for?

  Yes

  No

  N/A

• Once employed are all new employees given induction training relevant to their job role that includes:<br> * Work area hazards<br> * Accident procedures<br> * Fire procedures<br> * Lifting and handling procedures<br> * Welfare facilities

  Yes

  No

  N/A

• Are employees given adequate training relevant for their roles and responsibilities?

  Yes

  No

  N/A

• Are employees given a training scheme at appraisal for the year ahead?

  Yes

  No

  N/A

• Are operatives given adequate training when new equipment, technology or systems are introduced?

  Yes

  No

  N/A

• Are staff with emergency response responsibilities trained for their roles and refresher training carried out at regular periods?

  Yes

  No

  N/A

• Are training records maintained for all members of staff?

  Yes

  No

  N/A

• Co-operation

• Are there arrangements for consulting employees on safety matters within the workplace?

  Yes

  No

  N/A

• Is there an health and safety committee or works council/forum that meet regular to discuss health and safety? if yes state how often they meet.

  Yes

  No

  N/A

• Are the following discussed at health and safety meetings:<br> * Progress from previous meeting<br> * Incidents and accidents<br> * safety audits and inspections<br> * Assessment updates<br> * New safety information from HSE and legislation<br> * Reports from safety representatives<br> * Safe systems of work<br> * Workplace safety publicity<br> * Fire<br> * Target setting and performance

  Yes

  No

  N/A

• Is the chair person of the health and safety committee of senior management?

  Yes

  No

  N/A

• Are employees from all departments represented on the committee?

  Yes

  No

  N/A

• Communication

• Is the "health and safety law poster" prominently displayed?

  Yes

  No

  N/A

• Are safety signs displayed where necessary in accordance with the Safety Signs and Signals Regulations that inform employees and non-employees of hazards and preventative measures?

  Yes

  No

  N/A

• Is there a system for employees to report hazards and health and safety concerns?

  Yes

  No

  N/A

• If the company have union appointed safety representatives, are managers aware of their rights to:<br> * office facilities<br> * paid time off work for carrying out their functions and for training<br> * carry out inspections (providing they inform you in writing)<br> * relevant safety information

  Yes

  No

  N/A

• Where there are no union safety representatives appointed are managers aware of the need to ensure all employees are informed on health and safety matters?

  Yes

  No

  N/A

• Are managers and supervisors aware of safety guidance for their area and how they can access this information?

  Yes

  No

  N/A

• Are there arrangements for liaising with enforcing authorities and other external agencies relevant to health and safety?

  Yes

  No

  N/A

• Is there a business continuity plan in place?

  Yes

  No

  N/A

Risk assessment and risk management

• Is a risk assessment made for any new or modified activity, process, plant, equipment, substances, premises etc.

  Yes

  No

  N/A

• Have all existing, process, plant, equipment, substances, premises etc. been assessed for risk?

  Yes

  No

  N/A

• Are risk assessments relevant, suitable and sufficient? <br>

  Yes

  No

  N/A

• Is the responsibility for carrying out the risk assessment clearly allocated?

  Yes

  No

  N/A

• Is there provision for the co-ordination of risk assessments?

  Yes

  No

  N/A

• Are assessments recorded and up to date?

  Yes

  No

  N/A

• is there provision for evaluation of risk assessment results and how risks can be eliminated or reduced?

  Yes

  No

  N/A

• Are the results of risk assessments communicated to those affected by the hazards such as: <br> * Employees<br> * Contractors <br> * members of the public

  Yes

  No

  N/A

• Are there instructions to indicate when an assessment should be reviewed?

  Yes

  No

  N/A

• Is there a risk assessment policy for young persons?

  Yes

  No

  N/A

• Is there a risk assessment policy for lone workers?

  Yes

  No

  N/A

• Is there a risk assessment for new and expecting mothers?

  Yes

  No

  N/A

• Have safe systems of work been produced to reflect assessment controls?

  Yes

  No

  N/A

• Health surveillance

• Have special occupational health hazards (e.g. ULD, asthma, deafness, vibration etc.) been identified and considered in relation to health surveillance screening?

  Yes

  No

  N/A

• Have you identified any job role that will require an health assessment before recruitment?

  Yes

  No

  N/A

• Have you made arrangements for obtaining medical advice if required on occupational health questions?

  Yes

  No

  N/A

• Do you have arrangements for reviewing sickness absence and helping employees to return to work after a period of illness?

  Yes

  No

  N/A

Control of substances hazardous to health (COSHH)

• Is health and safety considered in all potential substances purchase decisions based on the Manufactures Safety data Sheet (MSDS) information?

  Yes

  No

  N/A

• If found to be a hazardous substance are suitable safer alternatives considered before purchasing a substance?

  Yes

  No

  N/A

• Are all hazardous substances delivered accompanied with a MSDS?

  Yes

  No

  N/A

• Are all hazardous substances within the company identified and stored correctly?

  Yes

  No

  N/A

• Are COSHH assessments completed for all hazardous substances and recorded on a central register?

  Yes

  No

  N/A

• Do the COSHH assessments include the following information:<br> * The hazardous substance<br> * methods of use<br> * Risk to health<br> * Control measures<br> * Actions, if any required to prevent or control exposure<br> * Emergency planning <br> * Information and training

  Yes

  No

  N/A

• Are COSHH assessments communicated to all those who may be effected by the hazardous substance?

  Yes

  No

  N/A

• Are the control measures in place, monitored and maintained?

  Yes

  No

  N/A

• Are there routine examination of Local Exhaust ventilation (LEV) and examination by a competent person at the prescribed periods?

  Yes

  No

  N/A

• Is there any workplace processes that will require appropriate monitoring such as: <br> * Air monitoring<br> * Dust monitoring <br> * Fumes<br> * water

  Yes

  No

  N/A

• Have any work activity been identified where the employee will require health surveillance and if yes are the records kept for 40 years?

  Yes

  No

  N/A

• Are records of equipment examinations, workplace monitoring kept for 5 years?

  Yes

  No

  N/A

Provision and Use of Work Equipment Regulations (PUWER)

• Are specification and purchasing of new equipment checked to ensure that adequate information and design features are provided to ensure all health and safety standards are met?

  Yes

  No

  N/A

• Are past health and safety performance considered when selecting suppliers and equipment?

  Yes

  No

  N/A

• Is a check made to ensure the manufacturer or importer of new equipment complies with the machinery safety regulations and that the equipment has the CE mark?

  Yes

  No

  N/A

• Is a check made to ensure that adequate design features and information are provided so that the equipment can be installed, set, used, maintained, dismantled or disposed of safely?

  Yes

  No

  N/A

• Are risk assessments carried out on work equipment that include:<br> * Assembly and Operation<br> * Clearing blockages<br> * Emergency procedures<br> * Cleaning<br> * Maintenance

  Yes

  No

  N/A

• Is machinery adequately guarded?<br>

  Yes

  No

  N/A

• Are personnel trained and authorised to use equipment?

  Yes

  No

  N/A

• Is there sufficient working space around machinery?

  Yes

  No

  N/A

• Are pressure systems regularly inspected by a competent person in line with the pressure vessels regulations?

  Yes

  No

  N/A

Fire risk assessments

• Has a fire risk assessment been carried out on the premises?

  Yes

  No

  N/A

• Has the risk assessment considered the duty of care of non-employees?

  Yes

  No

  N/A

• Are all emergency exits and routes clear of obstruction?

  Yes

  No

  N/A

• Do all emergency doors open in the direction of travel and can be opened immediately in an emergency?

  Yes

  No

  N/A

• Are all emergency exit routes properly identified, marked and illuminated where necessary?

  Yes

  No

  N/A

• Are all emergency routes designed for speedy egress?

  Yes

  No

  N/A

• Is there a suitable fire detection and alarm system?

  Yes

  No

  N/A

• Are alarms and emergency lighting tested regularly and records kept?

  Yes

  No

  N/A

• If sprinkler system has been advised, has one been fitted which is appropriate for the premises and are flow tests carried out according to routine procedures?

  Yes

  No

  N/A

• Are there suitable and sufficient fire extinguishers relevant to the fire hazards in the area with correct labels above and checked weekly and serviced by a competent person annually?

  Yes

  No

  N/A

• Are internal fire doors fitted with self-closing devices and kept shut notices attached?

  Yes

  No

  N/A

• Are fire drills carried out regularly and at least once a year with a full report of the evacuation maintained and any relevant actions taken?

  Yes

  No

  N/A

• Have fire marshals/wardens been appointed and received training?

  Yes

  No

  N/A

• Are personal Emergency Evacuation Plans (PEEPs) carried out for any person needing assistance in an emergency?

  Yes

  No

  N/A

• Are flammable liquids and gases stored correctly?

  Yes

  No

  N/A

• Are combustible materials stored correctly?

  Yes

  No

  N/A

• Are Waste and bins stored away from building in a secured area?

  Yes

  No

  N/A

• Is there a hot work permit to work system in place for all hot work?

  Yes

  No

  N/A

• Is there a fireman's information box within the premises?

  Yes

  No

  N/A

First aid at work

• Has a first aid assessment been carried out and recorded?

  Yes

  No

  N/A

• Are there adequate first aid facilities in the event of an injury?

  Yes

  No

  N/A

• Is there appropriate numbers of trained first aiders and appointed persons?

  Yes

  No

  N/A

• Has employees been informed of first aid arrangements?

  Yes

  No

  N/A

• Is there a system for reporting injuries, diseases and dangerous occurrences which confirm to RIDDOR 2013?

  Yes

  No

  N/A

• Do you have a responsible person who notifies, report and records all events that are covered by RIDDOR?

  Yes

  No

  N/A

• Is there an adequate secure system for recording all reports and investigations?

  Yes

  No

  N/A

Electrical safety

• Has specific responsibilities been allocated for the safety of the electrical distribution systems on the premises?

  Yes

  No

  N/A

• Is the person appointed technically competent or has he/she access to competent technical advice?

  Yes

  No

  N/A

• Are adequate diagrams and descriptions of the electrical system available?

  Yes

  No

  N/A

• Are all electrical modifications carried out in accordance with IEE wiring regulations?

  Yes

  No

  N/A

• Is the electrical system inspected and tested on a systematic basis at regular intervals?

  Yes

  No

  N/A

• Is work on distribution system and electrical equipment restricted to authorised and competent personnel?

  Yes

  No

  N/A

• Are there clear instructions on the limitation of live electrical working with a permit to work system?

  Yes

  No

  N/A

• Are there clear arrangements for allocating responsibilities when electrical contractors are on the premises?

  Yes

  No

  N/A

• Has specific responsibility been allocated for the safety of fixed and portable equipment?

  Yes

  No

  N/A

• Does the purchasing and supply system take full account of electrical safety factors when purchasing new equipment e.g. for wet or dusty conditions?

  Yes

  No

  N/A

• Are all equipment maintained in a safe condition such as:<br> * Hand tools<br> * Portable tools<br> * Ladders and other access equipment<br> * Welding equipment<br> * Compressed air<br> * Electrical test equipment

  Yes

  No

  N/A

• Has portable electrical equipment been inspected and PAT tested on a regular basis?

  Yes

  No

  N/A

• Are there procedures for dealing with faulty electrical equipment whilst in use or when detected during inspection and testing?

  Yes

  No

  N/A

Working at Heights regulations

• Have potential work at heights been identified and an assessment completed that include a emergency rescue plan?

  Yes

  No

  N/A

• Are warning signs fixed at the approach to fragile roofs, and is work on fragile roofs strictly controlled with a permit to work?

  Yes

  No

  N/A

• Are ladders and stepladders in good condition, registered and regularly inspected?

  Yes

  No

  N/A

• Are MEWPs used to gain access and if so are they properly constructed, tested and safe to use in the areas by a competent authorised person?

  Yes

  No

  N/A

• Have work areas with open edges been fitted with guardrails and toeboards?

  Yes

  No

  N/A

• Are contractors who carry out work at heights been vetted, instructed and issued with a permit to work?

  Yes

  No

  N/A

Manual handling and musculoskeletal disorders?

• Has an assessment been made of all manual handling tasks where there is a risk of injury?

  Yes

  No

  N/A

• Has action been taken to eliminate manual handling operations?

  Yes

  No

  N/A

• Where manual handling cannot be eliminated have steps been taken to reduce the risk of injury, taking into account the task, load, environment, individual capacity and offer factors?

  Yes

  No

  N/A

• Is there a system for ensuring the written assessment of risk of injury is reviewed when no longer valid, or when there has been a significant change?

  Yes

  No

  N/A

• Is suitable and sufficient manual handling training given to employees?

  Yes

  No

  N/A

• Are managers committed to, and workers actively involved in, controlling risks from manual handling?

  Yes

  No

  N/A

• Are there any indicators of factors of a risk of ULDs within the workforce?

  Yes

  No

  N/A

• Has an assessment of risk been carried out with the use of the HSE ART tool?

  Yes

  No

  N/A

• Has action been taken to eliminate or control the risk of ULDs?

  Yes

  No

  N/A

• Have employees been provided with suitable instructions and training of avoidance or control of ULD that include the importance of job rotation?

  Yes

  No

  N/A

• Is there a system for ensuring that the written assessment of ULDs is reviewed when no longer valid, or when there has been a significant changes?

  Yes

  No

  N/A

Display Screen Equipment Assessments

• Have you identified any employees who may be classified as "users" under the DSE regulations?

  Yes

  No

  N/A

• Has the risk of using DSE workstations been assessed?

  Yes

  No

  N/A

• Has the work of users been adequately planned to permit periodic breaks or changes of activity?

  Yes

  No

  N/A

• Have arrangements been made for eyesight tests as required by the regulation?

  Yes

  No

  N/A

• Have users been provided with comprehensible information on measures taken to comply with the regulations?

  Yes

  No

  N/A

• Has health and safety training been given to users as required by regulation 7?

  Yes

  No

  N/A

Workplace transport

• Has a workplace transport assessment been carried out and recorded?

  Yes

  No

  N/A

• Do the layout routes keep vehicles and pedestrians safety apart?

  Yes

  No

  N/A

• Are there any potentially dangerous areas such as unmarked crossing points used by pedestrians, blind corners, routes from car parks etc?

  Yes

  No

  N/A

• Are vehicle routes in good condition, wide enough and free from obstructions?

  Yes

  No

  N/A

• Are roadways and traffic flow well designed, e.g. Good use of one-way systems, signs, speed bumps, barriers to separate pedestrians from traffic?

  Yes

  No

  N/A

• Are vehicles suitable and well maintained?

  Yes

  No

  N/A

• Are drivers trained in on-site safety?

  Yes

  No

  N/A

• Do drivers and pedestrians behave in a safe manner?

  Yes

  No

  N/A

• Is vehicle reversing made as safe as possible?

  Yes

  No

  N/A

• Are vehicles loaded and unloaded safely?

  Yes

  No

  N/A

• Have potentially vulnerable columns been protected to prevent damage to structure?

  Yes

  No

  N/A

• Are forklift operations controlled?

  Yes

  No

  N/A

• Company vehicles and drivers

• Is there a driver policy that includes the use of mobile phones?

  Yes

  No

  N/A

• Are company vehicles maintained and a breakdown procedure in place?

  Yes

  No

  N/A

• Do drivers carry out regular checks of vehicles and are they recorded?

  Yes

  No

  N/A

• Is there a procedure for identifying who is driving the vehicle at any time?

  Yes

  No

  N/A

• Is there an incident and accident reporting procedures?

  Yes

  No

  N/A

• Is there an adverse conditions procedures such as weather conditions?

  Yes

  No

  N/A

Noise assessments

• Has a noise assessment been carried out?

  Yes

  No

  N/A

• Has the recommendations from the noise assessment been actioned?

  Yes

  No

  N/A

• Has PPE been selected and issued as required?

  Yes

  No

  N/A

• Has health surveillance been carried out if required?

  Yes

  No

  N/A

Vibration

• Has vibration assessments been carried out?

  Yes

  No

  N/A

• Has actions from assessment been carried out?

  Yes

  No

  N/A

• Has employees received training in vibration awareness?

  Yes

  No

  N/A

• Has the purchasing of equipment considered the vibration levels?

  Yes

  No

  N/A

Slip, trips and falls

• Are floors even and free from holes?

  Yes

  No

  N/A

• Are work areas and access routes kept free from work in progress, waste and equipment, including tools and trailing cables?

  Yes

  No

  N/A

• Are work areas and access routes well lit?

  Yes

  No

  N/A

• Are stairs well-constructed and fitted with handrails?

  Yes

  No

  N/A

• Do floors get contaminated by water, oil or grease?

  Yes

  No

  N/A

• Are floors inherently slippery when clean or do they become slippery when contaminated?

  Yes

  No

  N/A

• Have other steps been taken to reduce the risk such as provision of slip resistant footwear?

  Yes

  No

  N/A

• Are floors routinely cleaned and a spillage policy in place?

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• Has PPE been identified for all circumstances where the hazard cannot be removed?

  Yes

  No

  N/A

• Has PPE been assessed to ensure it is suitable and sufficient the task?

  Yes

  No

  N/A

• Is PPE regularly inspected and properly maintained?

  Yes

  No

  N/A

• Is suitable and sufficient accommodation provided for personal clothing not worn at work, and special clothing worn at work but not taken home?

  Yes

  No

  N/A

• Has employees been given information, instruction and training in the correct use of PPE?

  Yes

  No

  N/A

• Is there a PPE replacement procedure?

  Yes

  No

  N/A

Lifting Operations and Lifting equipment Regulations (LOLER)

• Is the lifting equipment strong and stable for the specific use and marked with SWL?

  Yes

  No

  N/A

• Is the lifting equipment used safely with all work being planned, organised and performed by a competent person?

  Yes

  No

  N/A

• Are there thorough inspection and examinations carried out by a competent person every:<br> * 6 months for lifting people or lifting accessories <br> * 12 months for all other lifting equipment

  Yes

  No

  N/A

Asbestos

• Have an asbestos survey been carried out on the premises?

  Yes

  No

  N/A

• Is there an asbestos management folder available on site?

  Yes

  No

  N/A

• Have all staff been trained on the identification of asbestos and what action to take on finding asbestos?

  Yes

  No

  N/A

• Are contractors and employees informed of where asbestos is located in the premises before commencing work?

  Yes

  No

  N/A

• Are there on-going management checks of asbestos in the building for damage?

  Yes

  No

  N/A

New premises or extensions (CDM)

• Are the requirements of the Construction (design and management) Regulations 2007 adhered to for all relevant building construction and demolition work?

  Yes

  No

  N/A

• Is the company aware of its duties as the client under the CDM, including the appointment of CDM co-ordinator, designer and principal contractor and ensuring that a health and safety file is available and up to date?

  Yes

  No

  N/A

• Do any new premises, extensions or modifications comply with the requirements of the Workplace (Health, safety and Welfare) Regulations?

  Yes

  No

  N/A

• Are there asbestos surveys carried out before any work commences under the Control of Asbestos Regulations 2012?

  Yes

  No

  N/A

Workplace (Health, Safety and Welfare) Regulations

• Are there suitable and sufficient sanitary conveniences provided that includes disables facilities?

  Yes

  No

  N/A

• Are they adequately ventilated?

  Yes

  No

  N/A

• Are the sanitary conveniences clean and well maintained?

  Yes

  No

  N/A

• Are suitable and sufficient washing facilities, including showers if required by the nature of the work , provided at readily accessible places?

  Yes

  No

  N/A

• Are the washing facilities clean and well maintained?

  Yes

  No

  N/A

• Have water temperatures been reduced to prevent scalding?

  Yes

  No

  N/A

• Has a legionella assessment been carried out and the following completed and recorded? <br> * All taps, shower heads descaled and disinfected every 3 months?<br> * Showers ran for at least 2 minutes a week?<br> * Hot water temperature checks are carried out and recorded weekly?

  Yes

  No

  N/A

• Is there an adequate supply of drinking water that is labeled is as drinking water and maintained in good order?

  Yes

  No

  N/A

• Is there suitable and sufficient seating provided for all persons who, whilst at work, able to sit without adversely affecting the work?

  Yes

  No

  N/A

• Is suitable and sufficient rest facilities provided, including facilities for eating meals where meals are taken at work? minimum requirements is:<br> * kettle<br> * Microwave<br> * Fridge<br> * Seats with back rests and tables<br> * Consideration for disabled persons

  Yes

  No

  N/A

• Does each person have an adequate amount of space? (11 cubic meters per person)

  Yes

  No

  N/A

• Are workstation suitable for any person likely to use them, including where appropriate for persons with disabilities?

  Yes

  No

  N/A

• Do workstations provide protection from adverse weather, enable any person to leave swiftly and, so far as reasonably practicable, ensure that any person at the workstation does not slip?

  Yes

  No

  N/A

• Is there any evidence of inadequate maintenance of the workplace, equipment and devices?

  Yes

  No

  N/A

• Has effective and suitable provision been made to ensure that every enclosed workplace is ventilated with the right amount of air change?

  Yes

  No

  N/A

• During the working hours, is the workplace temperature reasonable?<br> * Sedentary workers 16c<br> * manual workers 13c

  Yes

  No

  N/A

• Are thermometers provided in each room?

  Yes

  No

  N/A

• Is there suitable and sufficient lighting, using natural light whenever possible, which takes account of the operations to be carried out?

  Yes

  No

  N/A

• Where windows or skylights are used for lighting, are they clean and free from obstruction?

  Yes

  No

  N/A

• Is the emergency lighting where people would be exposed to danger?

  Yes

  No

  N/A

• Are the surfaces of floors, walls and ceilings capable of being cleaned to a suitable standard, and are they clean?

  Yes

  No

  N/A

• Is the workplace free from overflows, spillages and waste material (other than waste materials in a bin)?

  Yes

  No

  N/A

• Is information available on floor strength?<br>(If yes state how the floor loading was determined)

  Yes

  No

  N/A

• Is every door, gate, wall or partition which is transparent and with which persons are likely to come into contact with made of safety material or protected so as to avoid injury in the event of breaking, and are they appropriately marked?

  Yes

  No

  N/A

• Are sliding doors constructed to ensure they do not come off the track?

  Yes

  No

  N/A

• Do powered doors have identifiable emergency stop controls?

  Yes

  No

  N/A

• Can powered doors be operated manually, or are there alternative means of escape if the power failed?

  Yes

  No

  N/A

• Do doors, gates or curtains, which are opened by pushing, allow clear view through when closed?

  Yes

  No

  N/A

• Do doors have door jamb covers on in areas where young persons may put their hands in?

  Yes

  No

  N/A

• If pedestrians use the same doors as vehicles, have steps been taken to eliminate or reduce the risk of being struck by the door?

  Yes

  No

  N/A

• Have windows above floor level been fitted with restrictors to prevent persons falling out?

  Yes

  No

  N/A

• Are shelving inspected and tested by a competent person annually and monthly inspections carried out and recorded?

  Yes

  No

  N/A

• Does shelving have safe working load (SWL) displayed on them?

  Yes

  No

  N/A

Control of contractors and visitors

• Are there company health and safety rules for using contractors?

  Yes

  No

  N/A

• Is there a preferred contractors register?

  Yes

  No

  N/A

• Do the rules provide for:<br> * Clear allocation of responsibility?<br> * Liaison with a named member of management? <br> * Use of contractors equipment?<br> * Use of company equipment and services?<br> * Exchange of information on health and safety?<br> * Emergency procedures?<br> * Observation of safe procedures?

  Yes

  No

  N/A

• Are pre-qualification safety standards determined and examined before awarding contracts to external contractors?

  Yes

  No

  N/A

• Are there company health and safety rules for visitors?

  Yes

  No

  N/A

• Do the rules provide for:<br> * Provision of any necessary safety equipment?<br> * Provision of information on any risks to health and safety?<br> * Emergency procedures?

  Yes

  No

  N/A

• Are sub-contractors vetted and monitored on a regular basis?

  Yes

  No

  N/A

• Is there a permit to work system for all contractors carrying out work on the premises?

  Yes

  No

  N/A

Shared premises arrangements

• Are there arrangements for co-operating and co-ordinating with persons in shared buildings and neighbours?

  Yes

  No

  N/A

• Is there a clear agreement on who is responsible for maintaining and cleaning common areas and facilities?

  Yes

  No

  N/A

• Are there adequate arrangements for communicating health, safety and welfare problems to the person responsible?

  Yes

  No

  N/A

Work placement, experience and apprentices

• Are employees working environment and employers assessed prior to placement?

  Yes

  No

  N/A

• Is this assessment carried out by a competent person and recorded?

  Yes

  No

  N/A

• Is action/development plans provided to employers who do not have suitable health and safety standards?

  Yes

  No

  N/A

• For learners already in employment are there employer and workplace assessments against statuary requirements?

  Yes

  No

  N/A

• Are employees attending training and being assessed in the workplace?

  Yes

  No

  N/A

Occupational health

• Does the company employ an occupational health specialist?

  Yes

  No

  N/A

• Does the company have a stress policy and monitor stress?

  Yes

  No

  N/A

• Does the company have a policy on abuse in the workplace?

  Yes

  No

  N/A

• Does the company confirm to the working time directive?

  Yes

  No

  N/A

• Is there a policy and procedures for administering medicines?

  Yes

  No

  N/A

Security

• Is there a single controlled access point into each building?

  Yes

  No

  N/A

• Is the reception area clearly identified for visitors and contractors to book in before entering?

  Yes

  No

  N/A

• Are all visitors required to sign in and escorted around the building? and issued with an identity badge?

  Yes

  No

  N/A

• Has the workplace been safeguarded against unwanted individuals and trespassers as a result of a risk assessment?

  Yes

  No

  N/A

• Is there adequate lighting to enable safe site access and egress?

  Yes

  No

  N/A

Senior Management Signature

• Add signature

  Sign

• Add signature

  Sign