Information
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Document No.
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Audit Title Indemnity form
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Works being carried out on an apartment
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Client / Site Marquise PS 431614j Unit number
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Location
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Conducted on
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Date notified of works
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Works being carried out
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Prepared by Dave B
Owners details
Owners details
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Apartment number
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Owners name
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Contact number
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E-mail
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Residents car park number
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The Proprietor of a lot must ensure that the Proprietor and the Proprietors servants agents and contractors undertaking such works comply with the property and reasonable directions of the body corporate concerning the method of building operation, means of access, use of the common property, on site management and building protection and hours of work (and the main Building entrance and lobby must not be used for the purposes of taking building materials or building workmen to and from the relevant lot unless the body corporate gives written consent to do so) and that such servants agents and contractors are supervised in the carrying out of such works so as to minimise any damage to or dirtying of the common property and services therein.
The Proprietor of a lot shall immediately make good all damage to, and dirtying of, the Building, the common property, the services thereof or any fixtures fittings and finishes which area caused by such works and if the Proprietor fails to immediately do so the body corporate may in its absolute discretion (or if the Proprietor fails to do so within a reasonable period of time) must make good the damage and dirtying and in the event the Proprietor shall indemnify and keep indemnified the body corporate against any costs or liabilities incurred by the body corporate in so making good the damage or dirtying.
Ensure a floor matt is placed outside the apartment door to wipe feet -
Basement level residents car park situated
Recreational facilities
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Has the owner been informed that the ground floor is off limits to all tradesmen
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Has the owner been informed that the Tradesmen can not enter or use any facilities in the recreational area (gymnasium)
Parking
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Parking - Tradesmen are not to use the Marquise visitor parks unless prior approval has been given Parking fines can be issued to un-authorised offenders by Port Philip Council You are to use the residents parking space at all times
Contractors details
Dates works being carried out
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Start date
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Finishing date
Swipe passes issued
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Where visitor passes issued
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Visitor pass 1 (1794)
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Visitor pass 2 (1795)
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Visitor pass 3 (1796)
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Visitor pass 4 (1797)
Company details
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Contractors name
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Vehicle rego
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Pic of rego & vehicle
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Contact number
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An indemnity form shall protect and identify parties responsible for damage incurred to common property during a move, delivery of items, or works within the building. The Owners Corporation (OC) reserves the right to recover all costs to repair damage incurred in common property.
The occupier agrees to undertake the moving of furniture, packaging, belongings & or, materials, with due care and diligence. The removalist & or contractor, through contractual employment, is deemed to be the responsibility of the occupier. The occupier, therefore, has a duty of care to ensure that the removalist or trade contractor understands the regulatory requirements.
An inspection of common property along the path of travel by the occupier, contractor, & OC representative shall be completed, listing any damage in existence prior to commencement. On completion of the move or works a sign off inspection shall be completed.
Moves are permitted Monday – Friday, during allocated move times as follows:
i. Morning Move 8:00am to 12:00 noon
ii. Afternoon Move 12:30pm to 4:00pm.
iii. Any move after the above time allocated will be invoiced for the extra time the Building Manager remains on site till the move is completed -
Moves shall not be permitted unless the building manager has confirmed a booking. (It is advisable to book in advance and consider allowing at least 2 working days
Moves are not permitted on Saturdays, Sundays or public holidays at any time
Path of travel
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Has the contractor been shown the path of travel
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Have u mentioned the overhead sprinklers to the contractors
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Has the lift been protected for the move
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Lift
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Apartment number
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Pictures of the faults/ marks in halway
Emergency contact form details
Contact details
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Unit number
Has the owners corporation representative given the contractor the following
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A copy of the fire orders
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A copy of the parking rules
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Guidelines to moving & vacating
Recreational facilities
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Tradesmen are not to use the recreational facilities
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Moves are only permitted Monday – Friday, during allocated times.
iv. Any move after the allocated will be invoiced for the extra time the Building Manager remains on site till the move is completed
The Occupier is responsible, on receipt of the above documentation to adhere to the rules. A Breach of rules shall incur a breach notice & may incur recovery of costs incurred to the OC to rectify the matter & or escalation of the matter to the appropriate authorities
A breach of recreational facility rules may result in access restriction. Safety will not be compromised -
Breach of the rules
Trades that are found not complying with the owners corporation rules plan of sub PS431614J.
All works will stop & the matter will be put forward to the dispute/grievance committee
Work will only resume once the dispute/grievance committee gives the ok to start again -
Has the trades people been told what happens if they are in breach of the rules
Parking
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Parking – Tradesmen are not permitted use the Marquise visitor car parks unless prior approval has been given – parking fines can be issued to un-authorised offenders by Port Philip Council
You are to use the residents parking space at all times -
Please sign to acknowledge to the above matters
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Name
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Signature
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Date
Completion check
Office use only
Clearance check
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Level
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Apartment number
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Are ther any new damages
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Pictures of damages
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Has the hallway been left in a clean state
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Has all swipe passes been returned
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Has garage door been secured
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Has the lift covers been taken down
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Have all other doors been secured
Completion has been cleared by
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Name
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Signature
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Select date
Breaches
Breaches that have occurred
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Date
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Incident
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Pictures
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Select date
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Add media
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Select date
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Add media
