Marsh - Protection of Children & Vulnerable Adults Questionnaire

• Conducted on

  Date

• Prepared by

• Location
  Address

• Name of Proposer/Policyholder:

• Policy Number:

• Do you undertake any regulated activities as defined by the Safeguarding Vulnerable Groups Act 2006 as amended by the Protection of Freedom Act 2012?

• For the purposes of this questionnaire,
  
  1. Vulnerable Adults are defined as any person aged 18 or over who:-
  
  a) is in need of assistance by reason of mental, physical or learning disability, age or illness and who:
  b) is unable to take care of themselves or unable to protect themselves against harm or exploitation which may be
  occasioned by the acts or omissions of other people.
  
  2. The term Employee includes any volunteer, defined as any person who performs any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something for the benefit of someone (individuals or groups).
  
  3. Disclosure and Barring Service or DBS shall mean any Disclosure service operated in England and Wales, Scotland or Northern Ireland.

• Where additional information is provided in support of a response please use the "Media" button.

Policy/Management

• Do you have a written Policy Statement on the protection of children and/or Vulnerable Adults?

  Yes

  No

  N/A

• Do you have documented instructions on the protection of children and/or Vulnerable adults?

  Yes

  No

  N/A

• Do you have a procedure and policy covering harassment and bullying?

  Yes

  No

  N/A

• Do you have written instructions on managing behaviour and acceptable restraint?

  Yes

  No

  N/A

• Do you have a documented Employee disciplinary and grievance procedure?

  Yes

  No

  N/A

• Do you have a designated person responsible for all issues regarding the protection of children and/or Vulnerable Adults within your organisation?

  Yes

  No

  N/A

• Do you have written guidelines on the roles and responsibilities of all Employees and other persons providing services on your behalf?

  Yes

  No

  N/A

Operational

• Do you have a documented method to ensure continued compliance with regulations and guidance on the protection of children and/or Vulnerable Adults?

  Yes

  No

  N/A

• Do you have documented risk assessments for the protection of children and/or Vulnerable Adults?

  Yes

  No

  N/A

• Do you have written guidelines on the supervision of children and/or Vulnerable Adults during activities away from your main premises?

  Yes

  No

  N/A

• Does your organisation have a written code of conduct and standards of good practice for acceptable behaviour?

  Yes

  No

  N/A

• Do they include guidelines on appropriate contact or intimate care?

  Yes

  No

  N/A

• Do you have a separate and secure means to store material relating to allegations or concerns?

  Yes

  No

  N/A

Recruitment/Employment

• Are all Employees required to complete a written application form?

  Yes

  No

  N/A

• Do you verify the identity of all applicants prior to employment?

  Yes

  No

  N/A

• Do you require written references for all Employees?

  Yes

  No

  N/A

• Do you contact referees as a follow-up?

  Yes

  No

  N/A

• Do you verify qualifications?

  Yes

  No

  N/A

• Do you undertake DBS checks on all Employees prior to employment?

  Yes

  No

  N/A

• What type of DBS checks do you make?

  Standard

  Enhanced

  Enhanced with barred list

• Do you undertake DBS rechecks on existing staff, every three years?

  Yes

  No

  N/A

• Does your organisation check the validity of the DBS certificates?

• Are all prospective Employees required to declare if they have any convictions cautions, reprimands or final warnings that are not “protected” as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)?

  Yes

  No

  N/A

Training/Competency

• Does your Employee induction training include safeguarding awareness of children and/or Vulnerable Adults?

  Yes

  No

  N/A

• Do all Employees receive a summary of your protection procedures for children and/or Vulnerable Adults?

  Yes

  No

  N/A

• Do you record the receipt including signature by Employees of all policy procedures and guidelines?

  Yes

  No

  N/A

• Do all Employees receive formal training in the protection of children and/or Vulnerable Adults?

  Yes

  No

  N/A

• How often is the training repeated?

Incident/Complaint Handling

• Do you have a formal procedure for dealing with complaints or concerns regarding abuse, neglect or other inappropriate behaviour?

  Yes

  No

  N/A

• Does it include a Whistleblower policy whereby unacceptable conduct of Employees can be reported without recrimination?

  Yes

  No

  N/A

• Does it include guidelines on how to respond to allegations or concerns regarding abuse, neglect or other inappropriate behaviour?

  Yes

  No

  N/A

• Do you have a designated person to whom all complaints or concerns regarding abuse, neglect or other inappropriate behaviour are reported?

  Yes

  No

  N/A

• Are records of complaints or concerns retained for a minimum of 25 years?

  Yes

  No

  N/A