MASONITE FSC SECOND PARTY AUDIT (SA-FM/COC - 002451)

Information

Document No.
Audit Title
Client / Site
Conducted on
Prepared by
Location
Personnel

1. FSC SPECIFIC CHECKLIST/MITIGATION MANAGEMENT (AS PER S.H.E CD)

Are the following checklist controls on file and up-to-date?
1.11(a) Housekeeping/Village Checklist (Monthly)
1.15 (a) Waste Pollution Risk Control (3-Monthly)
1.15 (b) Wash Bay Checklist (Monthly)
1.15 (c) Oil Spill Kit (Monthly)
1.15 (d) Water Reservoir and Tank Stands Checklist (3-Monthly)
1.15 (e) Umgeni Water Quality Test Results (Annual)
1.24 (b) Landfill Inspection Register (Monthly)
1.25 (c) Waste Classification and Inventory (per change)
2.17 (c) Chemical Issues Register (Daily)
2.17 (f) Herbicide Usage Trends (Annual)
2.17 (i) MSDS Recon Register (Annual) 👉 Check legal format of available MSDS's
2.17 (l) Empty Container Register
2.18 Daily Vehicle and Equipment Checklists 👉 Vehicles, tractors, trucks 👉 Chain saws 👉 Brushcutters 👉 Herbicide knapsacks 👉 LDV's
2.18 (n) Drivers and Vehicle License Registers (6-Monthly)
2.19 (a) Daily Extraction Chain Registers
2.19 (b) Extraction Chain Certificates A.I.A (Annual)
2.40 Acknowledgment to Wear PPE (Annual)
2.40 (j) Respiratory Protection Program (Annual)
2.41 (a) Noise Induced Hearing Loss Training (Annual)
2.41 (b) Instruction 171 Audiograms (Annual)
2.50 Display Documents 👉 2.50 (1) Notices & Signs: Electrical, mechanical, PPE 👉 2.50 (2) Symbolic Sign Training 👉 2.50 (3) Gas Cylinder Storage Procedures For Display 👉 2.50 (4) Disposal Of Medical And First Aid Waste 👉 2.50 (5) Disposal Of Fluorescent Light Tubes 👉 2.50 (6) Procedures For Cleaning Oil Traps 👉 2.50 (7) Hazardous Waste Disposal Procedures 👉 2.50 (8) Electrical Notice Warning: isiZulu 👉 2.50 (9) Using Hazmat Cartridges And Filters 👉 2.50 (10) Office/Reception Emergency Procedures 👉 2.50 (11) Thermal Stress Tables 👉 2.50 (12) NOSA Sections & Elements for Display 👉 2.50 (13) Basic Conditions of Employment Act Poster 👉 2.50 (14) Employment Equity Act Poster 👉 2.50 (15) Employment Equity Plan & Report 👉 2.50 (16) OHS Act Poster 👉 2.50 (17) Chain Sling Wall Display 👉 2.50 (18) Charging Lead Batteries with Battery Charger 👉 2.50 (19) Chemical Spillage Procedures 👉 2.50 (20) Chemical Spills on Body 👉 2.50 (21) Paraquat Poisoning Procedures
3.01 (a) Rolling Fire Break Management Plan (Annual) 👉 Emphasis on erosion and SMZ's
3.04 (a) Fire Extinguisher and Hose Reels (Monthly)
3.04 (b) Plantation Fire Fighting Equipment (Weekly in fire season)
3.04 (c) Fire Tower Inspections (Monthly in fire season) 👉 Engineers report conducted and findings actioned.
3.04 (d) Plantation Fire Risk Inspection (Annual)
3.05 (b) HCS/Flammable Stores (3-monthly)
3.05 (c) Overhead Fuel Storage and Fuel Bowers (6-monthly)
3.05 (d) Fuel Trailers (3-monthly)
3.06 (a) Emergency Alarm System (Monthly)
3.07 (c) First Aid and Emergency Drill (Annual)
3.08 (a) Security Patrol Register (Daily)
3.09 (a) Emergency Procedures 👉 In first aid boxes 👉 Emergency contact numbers readily available.
4.11 (e) Incident Register
4.11 (f) WCA Control Document
4.12 (a) Internal Incident Investigation Form
4.13 (d) Multiple Resource Utilisation Stats (Annual)
5.00 (a) Company Organisational Structure
5.01 Company Policies 5.01 (1) S.H.E Policy 5.01 (2) Environmental Policy 5.01 (3) Company Policies and Procedures 5.01 (4) Forestry Vision & Mission Statement 5.01 (5) Media Policy 5.01 (6) Chain of Custody Timber Procurement Policy 5.01 (7) Wildlife Corridor Policy 5.01 (8) Waste Management Policy 5.01 (9) DWAF Policy: Registration of Small Private Waste Disposal Sites 5.01 (10) Integrated Pests, Diseases and Weed Management Strategy 5.01 (11) Lockout Policy 5.01 (12) Vehicle Policy 5.01 (13) Policy on fires/smoking 5.01 (14) Occupational Health Policy 5.01 (15) Thermal Stress Policy 5.01 (16) FSC Commitment Policy 5.01 (17) Wetland Delineation Policy
5.02 (e) Employee Hazard Hunt Form (Annual)
5.03 (e) Child Care Register (Daily)
5.03 (w) BEE Certificate 2012
5.03 (x) EE Report
5.03 (y) EE Plan
5.03 (z) EE Acknowledgement Letter
5.03 (k) Employment Contract: Fixed Term (Dec 2011) 5.03 (l) Employment Contract: Permanent
5.07 (a) Compartment Change Requests
5.11 (b) S.H.E Appointment Matrix
5.14 (a) 5-minute S.H.E Talk Register 👉 FSC awareness
5.15 (a) First Aid Box and Equipment
5.16 (a) First-aid Training
5.30 (a) Driver induction - signed
5.30 (b) Employee S.H.E Induction (Masonite) - signed
5.30 (d) MSDS Training Register
5.30 (e) Plantation Training Matrix
5.30 (j) HR Employment Checklist
5.32 (a) Plantation Medical Matrix
5.33 (c) Declaration of Pregnancy Training
5.33 (d) Man-Job-Specifications
5.39 (4) Sights of Conservation Significance Management Plans
5.39 (6) Environmental Impact Screening
5.39 (7) Erosion Management Register
5.39 (8) Species Identification Capture Register
5.39 (9) River Crossing Assessment Register
5.39 (10) Long Term Catchment Clearing Plans
5.39 (11) Wetland Delineation Plans
5.39 (15) Road Maintenance Planning
5.39 (17) Areas of Special Interest Capture
5.39 (18) Quarry Assessments
5.39 (19) CARA Weed Summary
5.39 (24) Cattle Grazing Carrying Capacity: Bio-Resource Groups
5.39 (35) Oribi Surveys
5.40 (a) S.H.E Inspection Deviation Document
5.40 (b) Silviculture S.H.E Rep
5.40 (c) Chemical weed control S.H.E
5.40 (c) Chemical weed control S.H.E
5.40 (e) Harvesting S.H.E Rep
5.40 (f) Mechanical de-barker S.H.E Rep
5.40 (h) Day Care Mother S.H.E Rep
5.40 (i) Temporary Infield Caravan
5.43 (a) Contractor S.H.E Management
5.43 (b) 37(2) Agreement 👉 Roads contractors etc
5.43 (c) Contractor S.H.E Rules
5.43 (d) 37(2) Register
5.43 (e) Timber Transport Monitoring
5.44 (a) Timber Depot Assessments
5.44 (b) Rail Siding
5.44/5.45a Pre and Post Harvest Plans
5.44/5.45b Pre and Post Plant Plans (incl. Coppice Reduction)
5.44/5.45b Slash Burn Permits
5.50 (b) WSWP Register and Hazardous Tasks Index
5.51 Behavioral Safety Observations 5.51 (a) Behavioural Observations/Ergonomics/PJO Register 5.51 (b) Behavioural Observations/Ergonomics/PJO Guide 5.51 (c) Behavioural Observation Finding Summary 5.51 (d) Employee Behavioural Observation Inspection Summary 5.51 (e) Job Description Behavioural Observation Summary
5.51 (f) Weekly Managers Walkthrough
5.51 MRU Permits 5.52 (d) Thatch Collection Permit 5.52 (e) Fishing Permit 5.52 (f) Fire Wood Permit 5.52 (g) Honey Collection Permit 5.52 (h) Cattle Grazing Permits (non-remuneration) 5.52 (i) Cattle Grazing Agreement 5.52 (j) Bee Keeping Agreement 5.52 (k) Application to Hunt Game 5.52 (l) Cattle Grazing Register
5.60 Off-The-Job-S.H.E
5.61 Communities and Stakeholders 5.61 (a) Community Meeting Minutes Register 5.61 (b) Stakeholder Register – Pro-Forma 5.61 (c) Divisional Stakeholder List 5.61 (d) Contribution to Local Development Projects 5.61 (e) Attendance Register

2. HARVESTING MANAGEMENT

2.1 General

2.1.1 Are Pre and post harvest plans signed on and off by relevant parties?
2.1.2 Are Special Management Zones clearly identified and referenced on the harvest maps? 👉 Power lines 👉 Impacted river crossings 👉 Wetlands and indigenous forests 👉 Public roads
2..1.3 Are employees issued with the correct PPE as per Company Standard? 👉 SABS approved chainsaw trousers 👉 Condition of PPE
2..1.4 Are S.H.E Reps appointed in writing and trained? 👉 1:20 ratio 👉 Meaningful monthly inspections discussed at monthly committee meetings 👉
2.1.5 Is there evidence of environmental damage? 👉 Erosion 👉 Damage to indigenous trees 👉 Slash left lying in SMZ's
2.1.6 Is there a harvesting APO? 👉 Endorsed by Forestry Executive
2.1.7 Are extra special management zone prescriptions documented for sensitive compartments? 👉 E.G Compartments with indigenous forest valleys and no road infrastructure

2.2 PPE/C/Saw Operator & Marker

👉 Combination Helmet (c/saw operator, marker/pusher) 👉 Chainsaw pants (c/saw operator, marker/pusher) 👉 Chainsaw gloves 👉 T-shirt (c/saw operator) 👉 Steel toe cap boots (laces tied) (All) 👉 Rain suit (All) 👉 Hard hats (strippers, stackers, supervisors & visitors) 👉 Shin pads (strippers) 👉 Gloves (strippers, stackers, markers/pushers) 👉 Leather gloves (sharpening) 👉 Overalls (strippers, stackers) 👉 High viz vests (supervisors, visitors, stackers, strippers)

2.3 Signage and Demarcation

👉 First aid box 👉 No smoking/Open flames 👉 Smoking area 👉 Drinking water 👉 Fuel containers clearly marked 👉 Waste bins 👉 Personal belonging separate from fuels 👉 PPE signs 👉 Fuel separate from food, clothing & drinking water 👉 Drip trays available for fuel containers and c/saw spares 👉 Fire beaters/rake hoes/knap sacks 👉 Area fuel free (fire risks) 👉 Fire extinguisher

2.4 First Aid and Emergencies

👉 Contents checked monthly 👉 MSDS for fuels and oils in box 👉 Box kept within 100m of operators 👉 First aid certificate available and valid 👉 First aider name on box 👉 First aid incident black book (signed monthly) 👉 Emergency numbers available 👉 Emergency drills conducted 👉 Suitable communication in place (e.g. cell phones, radios)

2.5 Awareness and Training

👉 S.H.E Reps appointed and trained 👉 C/Saw operators trained 👉 1’st Aiders appointed and trained 👉 Stacking supervisor appointed 👉 Emergency coordinator appointed 👉 Daily 5-min S.H.E talks (Risk based) 👉 WSWP signed and acknowledged

2.6 Equipment Checks

C/Saw checklists complete before operations commence Tools box on register Hand tools register and checks

2.7 Behaviour/Work Method

No horseplay/fooling/teasing/unsafe behaviour No smoking in no smoking areas Incidents/Near Misses reported Only trained people use brush cutters Waste of resources Complaints from employees noted Workers do not work with other workers standing within 2 meters? (e.g. strippers) Felling cuts as per standard Hang-up procedures practiced > 2 tree lengths safety practiced Power line buffer strip (ESKOM) Safety regulations adhered to No drugs/alcohol on premises Regular breaks taken Correct lifting techniques Work across slope (NOT Up/Down) Strippers at least 10m from each other whilst working. Tractors/vehicles parked on level surface

2.8 Health and Hygiene

👉 Soap and clean water available 👉 Prescribed medicals (audios) 👉 Wash up before eating or smoking or drinking

2.9 Hazard Response

👉 Unsafe conditions reported (e.g. bees, holes, cliffs) 👉 Team evacuated during high wind days when working in tall trees 👉 Power lines

2..10 Environment/Pollution

👉 Waste separation 👉 Waste/litter removed 👉 No brush or timber left in SMZ’s and ASI's? 👉 Operator alert to endangered species of plant or animals? 👉 Raptor nests reported & protected 👉 No transport through or parked in SMZ’s or ASI’s? 👉 Spills cleaned: Bio-remediation agents 👉 No indigenous trees removed or damaged 👉 No washing/cleaning in water courses 👉 SMZ’s identified and managed

3. WETLAND MANAGEMENT

3.1 Are long term wetland delineation management plans in place and updated?
3.2 Is delineation conducted in accordance with Industry Standard?
3.3 Is a 3'rd Party used to conduct delineation? 👉 Conflict of interest 👉 Specialist
3.4 Compartments Inspected

4. CONSERVATION MANAGEMENT

4.1 Long term conservation plans current?
4.2 Infestation levels identified? 👉 Targets and objectives to achieve maintenance phase
4.3 Strategic approach to valley clearing? 👉 Entire catchments considered in approach?
4.4 Valleys Inspected
4.5 Indigenous forest buffer zones maintained? 👉 5m weed free

5. QUARRY AND ROAD MANAGEMENT

5.1 Are quarry assessments up-to-date? 👉 Deviations actioned 👉 No water run-off into SMZ 👉 Soil erosion controlled 👉 Weeds controlled 👉 Banks sloped 1/2
5.2 Are roads impacted by operations prioritized? 👉 Focus on extraction impacts

6. EROSION MANAGEMENT

6.1 Are erosion plans up-to-date? 👉 Evidence of mitigation?
6.2 Areas mapped?

7. FAUNA AND FLORA SPECIES MANAGEMENT

7.1 Have game counts been conducted? 👉 Species register updated?

8. RARE, THREATENED AND ENDANGERED SPECIES MANAGEMENT

8.1 Have RTE species been identified? List updated? 👉 Special management prescriptions in place
8.2 Have Oribi and Ground-Horn Bill surveys been conducted?
8.3 Are locations of occurrence referenced? 👉 Secrecy in case of poaching threat?

9. REGISTERED SITES OF CONSERVATION SIGNIFICANCE

9.1 Are management plans in place?
9.2 Do SOCS receive priority in the planning process?
9.3 Have District Conservation Officers been engaged for management advice?

10. WATER QUALITY MANAGEMENT

10.1 Are river crossing assessments conducted for those crossings impacted by operations?
10.2 Is water diverted from entering water courses (roads)? 👉 10m filtration rule
10.3 Are mitigation measures implemented for compartments that have received slash burning adjacent to water courses
10.4 Are surface cross drains in place for steep road approached to river crossings?

11. CHAIN OF CUSTODY MANAGEMENT

11.1 Correct us of Masonite FSC number on delivery notes? 👉 (SA-FM/COC - 002451 FSC 100%)
11.2 COC Coordinator appointed in writing?
11.3 Depot segregation where applicable? 👉 FSC vs Non FSC Timber

12. MULTIPLE RESOURCE UTILISATION MANAGEMENT

12.1 Are permits controlled?
12.2 Are cattle numbers controlled for grazing? 👉 Check BRG carrying capacities
12.3 Is the MRU register up-to-date?

13. LABOUR RELATIONS MANAGEMENT

13.1 Are wages complaint with relevant Sectoral Determinations?
13.2 Are employment contracts compliant to the Basic Conditions of Employment Act? 👉 Refer to www.labour.gov.org website. 👉 Based on Legislation in Section 29, of the Basic Conditions of Employment Act 👉 Employer and Worker Details - Employer’s full name - Employer’s address - Worker’s name - Worker’s occupation, or a brief description of the work 👉 Employment Details - Place/s of work - Date of employment - Working hours and days of work 👉 Payment Details - Salary or wage, or the rate and method of calculating wages - Rate for overtime - Any other cash payments - Any payments in kind and their value - Frequency of payment - Any deductions 👉 Leave Details - Any leave to which the worker is entitled 👉 Notice/Contract Period - Period of notice required for termination; or - Period of contract Please Note: The following does not apply to employers who employ less than 5 workers
13.3 Does all labour receive S.H.E induction? 👉 Annual refresher
13.4 What labour committees are in place? 👉 Village committee 👉 S.H.E Committees (S.H.E Reps) 👉 Small group activities.
13.5 Are pay slips complaint with D.O.L requirements? 👉 Employer’s name and address 👉 Worker’s name and occupation 👉 Period for which payment is made 👉 Total salary or wages 👉 Any deductions 👉 The actual amount paid If relevant to the calculation of pay: 👉 Employee’s pay and overtime rates 👉 Number of ordinary and overtime hours worked 👉 Number of hours worked on a Sunday or public holiday 👉 The total number of ordinary and overtime hours worked in the period of averaging, if a collective agreement to average working time has been concluded
13.6 No child labour? 👉 Interviews with labour 👉 Check ID documents

14. HEALTH AND SAFETY MANAGEMENT

14.1 Can the highest/significant risks be explained by management? 👉 Special mitigation measures to address significant risks? 👉 Communicated to labour?
14.2 S.H.E Committees established and functional? 👉 FSC matters discussed? 👉 S.H.E Rep attendance and feedback actioned? 👉 Minutes endorsed by Chairperson? 👉 Contractors involved?
14.3 1:20 Ratio of S.H.E Reps
14.4 1:20 ratio of first aiders 👉 First aid level 2 for high risk operations (e.g. harvesting, brush-cutter etc) 👉 First aid drills recorded as well as effectiveness of drills
14.5 Has an internal first party audit been conducted? 👉 S.H.E CD 👉 Endorsed by Area/District Manager 👉 Deviations mitigated
14.6 Are WSWP current? 👉 Refresher training based on significant risks identified?
14.7 Updated S.H.E Organogram?
14.8 Updated S.H.E Appointment Matrix?
14.9 Risk Management? 👉 Incident experience and response to prevent reoccurrence. 👉 Ability to communicate risk management intervention and principles. 👉 Risk based toolbox talks. 👉 Employee involvement in hazard identification (e.g employee hazard hunt).
14.10 Compliance to Facilities Regulations? 👉 Sanitation and hygiene 👉 Villages, workshops
14.11 S.H.E Induction Program? 👉 Employee matrix for induction. 👉 Check personnel files.
14.12 First aid boxes 👉 Monthly checklist and contents as per standard 👉 First aider name on box 👉 Incident book 👉 Relevant emergency telephone numbers 👉 Relevant emergency procedures
14.13 PPE matrix up-to-date? 👉 Declaration of intention to wear 👉 Issued and worn correctly
14.14 Incident Investigation and Reports 👉 Register 👉 Risk management interventions based on findings 👉 Root causes identified

15. TRAINING AND KNOWLEDGE

15.1 Have legal training requirements been identified? 👉 S.H.E Reps 👉 First aid 👉 Chainsaw and brush cutter operations 👉 Drivers 👉 BELL Operators 👉 Chemical sprayers 👉 Incident investigation 👉 Working at heights
15.2 Are training certificates valid? 👉 Approved training providers
15.3 Is the training matrix available? 👉 Including contractors?
15.4 Are workers aware of basic principles of FSC? 👉 Test knowledge
15.5 NIHL Training?
15.6 Respiratory Protection Program Training?
15.7 PPE Training Program?
15.8 Road Traffic Training 👉 Pedestrian safety 👉 Road safety education
15.9 Training Needs Analysis 👉 Additional training requirements identified based on actual risk observations.

16. COMPLIANCE WITH LAWS/FSC PRINCIPLES AND POLICY MANAGEMENT

16.1 Up-to-date FSC Standards knowledge? 👉 Availability of up-to-date documents
16.2 Company policies available and communicated? 5.01 (1) S.H.E Policy 5.01 (2) Environmental Policy 5.01 (3) Company Policies and Procedures 5.01 (4) Forestry Vision & Mission Statement 5.01 (5) Media Policy 5.01 (6) Chain of Custody Timber Procurement Policy 5.01 (7) Wildlife Corridor Policy 5.01 (8) Waste Management Policy 5.01 (9) DWAF Policy: Registration of Small Private Waste Disposal Sites 5.01 (10) Integrated Pests, Diseases and Weed Management Strategy 5.01 (11) Lockout Policy 5.01 (12) Vehicle Policy 5.01 (13) Policy on fires/smoking 5.01 (14) Occupational Health Policy 5.01 (15) Thermal Stress Policy 5.01 (16) FSC Commitment Policy 5.01 (17) Wetland Delineation Policy

17. PLANTING MANAGEMENT

17.1 Planting APO's current?
17.2 Pre and post plant plans signed on and off by applicable parties?
17.3 Seedling source traceable?
17.4 Special Management Zones catered for? 👉 Wetlands identified and managed according to industry standar?
17.5 Slash burn permits in place and managed according to standard?

18. SOCIAL/COMMUNITY MANAGEMENT

18.1 Stakeholder register in place? 👉 Up-to-date
18.2 Complaints mechanism in place? 👉 Complaints register?
18.3 Is the Contributions To Local Community Register up-to-date?
18.4 5.03 (w) BEE Certificate 2012
18.5 5.03 (x) EE Report
18.6 5.03 (y) EE Plan
18.7 Community/Stakeholder meeting minutes in place?

19. POLLUTION/WASTE MANAGEMENT

19.1 Waste coordinator appointment in place?
19.2 Waste manifests traceable?
19.3 Waste pits checked and compliant with standards?
19.4 Oil spills managed?
19.5 Sufficient waste bins provided? 👉 Lids
19.6 No signs of litter?
19.7 Infield waste management controlled? 👉 Hazardous waste separated at source?

20. VILLAGE MANAGEMENT

20.1 Monthly village inspections conducted and actioned?
20.2 No over crowding? 👉 One person/5m2
20.3 Adequate security?
20.4 Village rules displayed and communicated?
20.5 Ablution facilities adequate?
20.6 General hygiene amenities in place? 👉 No grey water 👉 Odours controlled?
20.7 Bins with lids? 👉 Removed on regular basis

21. HERBICIDE/PESTICIDE MANAGEMENT

21.1 Latest banned FSC herbicide/pesticide list displayed in chemical stores? 👉 No banned substances (immediate suspension of FSC certificate) 👉 Request for new chemicals screened by Risk Manager. 👉 PCO certificate valid?
21.2 Chemical Stores Audit conducted and actioned?
22.3 Daily chemical issue documentation indicates purpose of use, area used, qty used?
22.4 Annual herbicide usage report?
22.5 No unmarked containers?
22.7 MSDS Recon?
22.8 MSDS first aid measures inside first aid boxes? (where applicable)
22.9 PCO License valid?
22.10 All herbicide sprayers trained? 👉 Including contents of MSDS
22.11 Container management control? 👉 Safe disposal (waste manifest) 👉 Register in place 👉 Documentation up-today's if re-used?
22.12 Monthly S.H.E Rep inspections? 👉 Check standards for infield demarcation.
22.13 Knapsack management? 👉 On register 👉 No leaks

23. ENVIRONMENTAL IMPACT ASSESSMENT MANAGEMENT

23.1 EIA available (if applicable)? 👉 Road upgrades 👉 River crossing upgrades 👉 Waste pits 👉 Major earth works
23.2 No evidence of environmental damage?

24. LEGAL DISPLAY

24.1 OHSAct
24.2 BCEA
24.3 LRA
25.4 EE Act
25.5 BEE and EE Documents

25. FIRST PARTY AUDIT MANAGEMENT

25.1 1PA's conducted and actioned? 👉 Endorsed by Area/District Manager

26. CONTRACTOR MANAGEMENT

26.1 1PA's conducted and actioned? 👉 Endorsed by Area/District Manager
26.1.2 S.H.E Plan?

27. COMPARTMENT DATA INTEGRITY MANAGEMENT (Microforest)

27.1 Species? 👉 Correct species reported on Microforest
27.2 Boundaries? 👉 Mapping correct 👉 Size of compertment
27.3 Compartment change requests? 👉 Proof of e-mail confirmation 👉 Fire, snow, species split etc
27.4 Roads planted (where applicable)? 👉 Communication with Technical Manager 👉 Mapping updates
27.5 Survival counts? 👉 Objective evidence 👉 Reasons for dead patches reported to Technical Manager
27.6 Roads mapped? 👉 Communications with Technical Manager
27.7 Weed control? 👉 Impacts on tree growth 👉 Noxious weeds (CARA)
27.8 Correct espacement? 👉 Check planting chains
27.9 Microforest notes and APO integrity? 👉 Diseases, pests etc 👉 APO correlation to actual work done
27.10 Fire Reporting? 👉 All fires

28. SECURITY

28.1 Is the forest management unit protected from illegal harvesting, settlement and unauthorized activities? 👉 Does security assist with general S.H.E issues and reporting thereof?
28.2 Is the Occurrence Register investigated by person in charge and actioned accordingly?

29. TENURE AND USE RIGHTS

29.1 Maps showing: 👉 Boundaries 👉 Neighbors (names and contact numbers) 👉 Surrounding community names

30. EMPLOYEE NOTES/SAMPLING

30.1 Chain saw operators
30.2 S.H.E Representatives
30.3 First aiders
30.4 Drivers
30.5 Herbicide sprayers
30.6 Brush-cutter operators
30.7 Supervisors
30.8 Labour
30.9 Other

31. Equipment and Machinery Sampling

31.1 Chain saws
31.2 Brushcutters
31.3 Vehicles
31.4 Knap Sacks
31.5 Fire extinguishers
31.6 Lifting Equipment
31.7 Portable Electrical Equipment
31.8 Ladders
31.9 Other

32. ACTIVE TIMBER DEPOTS

32.1 Environmental Impact

👉 Decommission (river course, wetland etc) 👉 Pole buffer zone if close to riparian zone 👉 Water run-off (filter strip) Watercourse? 👉 Erosion controlled 👉 Alien weeds controlled 👉 Rehabilitated after use 👉 Fuel & Oil in drip trays (MSDS’s), bio-remediation 👉 Not in wetland

32.2 Eskom/Telkom Lines

👉 Barriers 5m on either side of lines

32.3 Fire Risks

👉 3m Break clear of combustibles (fire season) 👉 2 x Rake hoes 👉 2 x Fire beaters 👉 2 x Water knap sacks 👉 Fire extinguisher and checklist 👉 No open fires

32.4 Public Road Crossings (Extraction only)

👉 Danger signs required 👉 Flag person required (Misty) 👉 Misty conditions mitigated

32.5 General

👉 Well drained 👉 Housekeeping (waste and debris) 👉 Stacks neat and stable 👉 Mapped

32.6 Demarcation Area

👉 Hard hats & sign 👉 Hearing protection & sign 👉 First aid facilities & sign 👉 Spade, toilet paper and soap 👉 Oil spill kit 👉 Smoking area 👉 Drum for oil etc and no smoking/open flame sign 👉 Drinking water 👉 Parking area 👉 Demarcation for tyres etc

32.7 PPE, Safety and Visibility

👉 Fall protection required if working at heights 👉 Hard hats, ear plugs, high vis vests, steel toe capped boots, overalls, gloves

32.8 FSC & Security

👉 Chain of Custody (FSC Cert No. on delivery note - SA-FM/COC-002451 FSC 100%) 👉 Timber colour coding in high risk areas 👉 Guards in high risk areas 👉 System to separate FSC timber is sharing depot with non-certified timber

32.9 Vehicles and Equipment

👉 Licensed 👉 Road worthy, wheel nuts etc 👉 Daily checklists 👉 WSWP – Loading Timber Lorries 👉 Vehicles parked on flat ground (danger: run-away) 👉 Bundle chains safe where applicable

32.10 Bells and Tractors

👉 BELL helmet/hearing protection 👉 High visibility vests with driver cards 👉 Safety belts worn for BELL 👉 Operators license or training certificate on hand 👉 Reflective tape, rotating lights 👉 Hard hat and hearing protection (Tractor drivers)

32.11 Stacks

👉 Height max 4m 👉 Length max 30m 👉 Max two rows staked next to each other 👉 10m gate every 30m 👉 Access between stacks and perimeter 8m

33. SAFETY OFFICER (If applicable)

33.1 Formal training 👉 Skills development 👉 HIRA 👉 S.H.E Rep functions
33.2 Appointments
33.3 Job Description
33.4 Reports/Management Feedback 👉 Inspections 👉 S.H.E Rep reports
33.5 General Comments

34. TRAINING NEEDS ANALYSIS

34.1 Are core competencies considered when conducting training needs analysis?
34.2 Are training needs risk based?
34.3 Is legal training up-to-date?

35. MAPS

35.1 Erosion areas mapped?
35.2 River crossings mapped?
35.3 Neighbors and communities mapped? 👉 Community name, neighbours names and contacts
35.4 Title Deeds mapped?
35.5 Water catchments mapped? 👉 Primary and quaternary catchments
35.6 Sights of Conservation Significance mapped?
35.7 Areas of Special Interest Mapped?
35.8 Compartment wetland delineation maps available? 👉 Maps produced by Keith Snyman

36. NOTES

36.1 Notes
36.2 Notes
36.3 Notes
36.4 Notes
36.5 Notes
36.6 Notes
36.7 Notes
36.8 Notes
36.9 Notes
36.10 Notes
36.11 Notes
36.12 Notes

37. SIGNATURES

Risk Manager
Area/District Manager
Forester
Contractor
Contractor
Contractor
Contractor
Contractor
S.H.E Representative
S.H.E Representative
S.H.E Representative
S.H.E Representative
S.H.E Representative

MASONITE FSC SECOND PARTY AUDIT (SA-FM/COC - 002451)

Free MASONITE FSC SECOND PARTY AUDIT (SA-FM/COC - 002451) Checklist

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1. FSC SPECIFIC CHECKLIST/MITIGATION MANAGEMENT (AS PER S.H.E CD)

2. HARVESTING MANAGEMENT

2.1 General

2.2 PPE/C/Saw Operator & Marker

2.3 Signage and Demarcation

2.4 First Aid and Emergencies

2.5 Awareness and Training

2.6 Equipment Checks

2.7 Behaviour/Work Method

2.8 Health and Hygiene

2.9 Hazard Response

2..10 Environment/Pollution

3. WETLAND MANAGEMENT

4. CONSERVATION MANAGEMENT

5. QUARRY AND ROAD MANAGEMENT

6. EROSION MANAGEMENT

7. FAUNA AND FLORA SPECIES MANAGEMENT

8. RARE, THREATENED AND ENDANGERED SPECIES MANAGEMENT

9. REGISTERED SITES OF CONSERVATION SIGNIFICANCE

10. WATER QUALITY MANAGEMENT

11. CHAIN OF CUSTODY MANAGEMENT

12. MULTIPLE RESOURCE UTILISATION MANAGEMENT

13. LABOUR RELATIONS MANAGEMENT

14. HEALTH AND SAFETY MANAGEMENT

15. TRAINING AND KNOWLEDGE

16. COMPLIANCE WITH LAWS/FSC PRINCIPLES AND POLICY MANAGEMENT

17. PLANTING MANAGEMENT

18. SOCIAL/COMMUNITY MANAGEMENT

19. POLLUTION/WASTE MANAGEMENT

20. VILLAGE MANAGEMENT

21. HERBICIDE/PESTICIDE MANAGEMENT

23. ENVIRONMENTAL IMPACT ASSESSMENT MANAGEMENT

24. LEGAL DISPLAY

25. FIRST PARTY AUDIT MANAGEMENT

26. CONTRACTOR MANAGEMENT

27. COMPARTMENT DATA INTEGRITY MANAGEMENT (Microforest)

28. SECURITY

29. TENURE AND USE RIGHTS

30. EMPLOYEE NOTES/SAMPLING

31. Equipment and Machinery Sampling

32. ACTIVE TIMBER DEPOTS

32.1 Environmental Impact

32.2 Eskom/Telkom Lines

32.3 Fire Risks

32.4 Public Road Crossings (Extraction only)

32.5 General

32.6 Demarcation Area

32.7 PPE, Safety and Visibility

32.8 FSC & Security

32.9 Vehicles and Equipment

32.10 Bells and Tractors

32.11 Stacks

33. SAFETY OFFICER (If applicable)

34. TRAINING NEEDS ANALYSIS

35. MAPS

36. NOTES

37. SIGNATURES

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